Board Agenda

Fenton Charter Public Schools

Meeting of the Board of Directors 

AGENDA
FENTON CHARTER PUBLIC SCHOOLS

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes.

 

FCPS: 8928 B Sunland Boulevard, Sun Valley, CA 91352 (818) 962-3630

FACS: 11828 Gain Street, Lake View Terrace, CA 91342 • (818) 896-7482

SMBCCS: 1022 North Van Ness Avenue, Los Angeles, CA 90038 • (323) 469-0971

FPC: 11351 DronfieldAvenue, Pacoima, CA 91331 • (818) 485-5900

STEM and FCLA: 8926 Sunland Boulevard, Sun Valley, CA 91352 • (818) 962-3636

 

REGULAR MEETING - BOARD OF DIRECTORS

 

September 20, 2018 – 4:30 P.M.

Fenton Charter Public Schools Office

8928B Sunland Boulevard, Sun Valley, CA  91352

AGENDA

Instructions for Presentations to the Board by Parents and Citizens

The Fenton Charter Public Schools ("Charter Schools'") welcome your participation at the Charter Schools' Board meetings. The purpose of a public meeting of the Board of Directors ("Board") is to conduct the affairs of the Charter  Schools  in public. Your participation assures us of continuing community interest in our Charter Schools. To assist you in the case of speaking/ participating in our meetings, the following guide lines are provided:

 

  1. Agendas are available to all audience members at the door to the meeting. 
  1. '"Request to Speak" forms are available to all audience members who wish to speak on any agenda items or under the general category of " Presentations from the Public."" "Presentations from the Public" is set aside for members of the audience to raise issues that are not specifically on the However, due to public meeting laws, the Board can only list e n to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
  1. You may also complete a "Request to Speak'" form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your "Request to Speak" form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item. The total time allocated to agenda items will not exceed thirty (30) minutes per item.
  1. When addressing the Board. speakers are requested to state their name and address from the podium and adhere to the time limits set forth. 
  1. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 8928B Sunland Boulevard, Sun Valley, California.

I. PRELIMINARY

 

A. Call to Order – President/Executive Director – Irene Sumida

 

B. Roll Call – Secretary of the Board – Barbara Ausherman and Mercedes Meeks

 

C. Flag Salute – President Sumida

 

D. Approval of the Agenda – President Sumida

 

The Chair will request any amendments to the agenda, and then approval.

 

E. Minutes of Previous Regular Meeting – President Sumida

 

Minutes of the June 21, 2018 Regular Meeting of the Board of Directors will be presented for approval. 

 

II. COMMUNICATIONS

 

A. Presentations from the Public – President Sumida

 

Any persons present desiring to address the Board of Directors on any proper matter.

 

Agenda items:  No individual presentation shall be for more than five (5) minutes and the total time for this purpose shall not exceed thirty (30) minutes per agenda item.  

 

Non-agenda items:  No individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes.  

 

Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

 

B. Public Hearing – President Sumida

 

Sufficiency of Instructional Materials:  The Board will encourage participation from parents, teachers and community members regarding the sufficiency of textbooks and instructional materials for each student.

 

C. Committee/Council Reports

 

1. Finance CommitteeSarah Ananta, Maria Patrón (FPC); Holly Putnam, AJ Smith (SMBCCS); Romelia Lagunas (FCLA); Dominica Yasuda (STEM)

Budget, Facilities and Safety CouncilVanessa Ettleman, Tony Peña (FACS)

 

2. Instruction CommitteeNitima Angus, Mara Shinn Smith (FPC); Gaby Arroyo, Jennifer Nishimoto (SMBCCS); Maria Cordero (FCLA); Melissa Sopitkuankan(STEM)

Curriculum and Assessment CouncilLee Melo, Christopher Torres (FACS)

 

3. Personnel Committee Nina Ferman, Coco Salazar (FPC); Megan Stevenson, Tiene Hauck (SMBCCS); Kate Hetu (FCLA); Elisa Vallejo (STEM)

Human Resource and Personnel Council Leanna Hendrix, Mercedes Meeks (FACS)

 

4. Parent/Community Advocacy CommitteeRobyn Gallo, Bridget Ruiz (FPC); Ariana Gomez, Bunny Wolfer (SMBCCS); Krista Casanova (FCLA); Raquel Contreras (STEM)

School-Community Relations Council Elizabeth Jimenez, Yadira Mendoza (FACS)

 

a. School Site Council 

b. English Learner Advisory Committee

 

D. Treasurer/CFO’s Report:  Cindy Frantz, Assistant to Kristin Dietz, Vice President, EdTec - FCPS Treasurer and Chief Financial Officer

 

The Chief Financial Officer’s Assistant, Cindy Frantz, will present the Year End Unaudited Financials for 2017-2018 and updates to the Board-approved 2018-2019 budgets.

 

E. Directors’ Reports 

 

1. Fenton Avenue Charter School (FACS) – Mrs. Leticia Padilla Parra

 

2. Santa Monica Boulevard Community Charter School (SMBCCS) – Mr. Cary Rabinowitz

 

3. Fenton Primary Center (FPC) – Mr. Richard Parra

 

4. Fenton STEM Academy (STEM) – Mrs. Jennifer Miller

 

5. Fenton Charter Leadership Academy (FCLA) – Mrs. Jennifer Miller

 

F. Chief Academic Officer’s Report:  Dr. David Riddick

 

G. Executive Director’s Report:  Irene Sumida

 

III. CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items. 

 

A. Recommendation to approve the 2018-2019 Board Resolution regarding council and committee responsibilities and membership

 

B. Recommendation to approve final staff rosters and employee contracts for FACS, SMBCCS, FPC, STEM and FCLA for the 2018-2019 school year

 

C. Recommendation to approve 2018-2019 bell schedules and instructional minutes offered by FACS, SMBCCS, FPC, STEM and FCLA

D. Recommendation to approve 2018-2019 Parent Involvement Policies and Home-School Agreements for Fenton Avenue Charter School, Santa Monica Boulevard Community Charter School, Fenton Primary Center, Fenton STEM Academy and Fenton Charter Leadership Academy

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve slate of FCPS Board officers for the 2018-2019 school year

 

B. Recommendation to approve Resolution #34:  Sufficiency of Instructional Materials

 

C. Recommendation to approve slate of directors and officers for the FCPS Foundation Board of Directors for 2018-2019 

 

D. Recommendation to receive June 30, 2018 Unaudited Actual Reports for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy 

 

E. Recommendation to review and approve revised and updated FCPS forms, documents and materials related to state and federal compliance 

 

F. Recommendation to approve Single Plan for Student Achievement for Fenton Primary Center

 

G. Recommendation to approve expenditures for items above spending authority of Executive Director

 

H. Recommendation to approve Independent Study Agreement for 2018-2019 school year

 

I. Recommendation to approve the Los Angeles County Office of Education “Certification of Signatures”

 

V. ITEMS SCHEDULED FOR INFORMATION 

 

A. Brown Act Training  - Janelle Ruley (Young, Minney and Corr LLP) 

 

B. LAUSD Charter Schools Division Oversight Process

 

C. Additional Ad Hoc Committees

 

D. Update on FCPS OPEB Trust

 

VI. ANNOUNCEMENTS

 

VII. ADJOURNMENT

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, October 25, 2018 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools Offices, 8928B Sunland Boulevard, Sun Valley, CA 91352.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Americans with Disabilities Act

 

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meeting of the FCPS Board of Directors, please contact the main office of either Fenton Avenue Charter School or the Fenton Primary Center at (818) 896-7482.  Notification of 72 hours prior to the meeting will enable FCPS to make reasonable arrangements to ensure accommodations and accessibility to this meeting.  Upon request, FCPS shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with disabilities.

Item I.E.

UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

June 21, 2018

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, June 21, 2018, at 10:00 a.m. in the boardroom of the Fenton Charter Public Schools Administrative and Business Offices, 8928B Sunland Boulevard, Sun Valley, CA  91352.   (Conference call-in number:  641-715-3818; access code:  881498#)

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 10:08 a.m. by Chair Lucente.

 

B. Roll Call – Secretaries of the Board – Angie Castellana Ferri and Cecilia Quijano

 

Board Members Present

Diane Abeyta, Parent Representative

Yvette King-Berg, Community Representative

Joe Lucente, Community Representative

Walter Wallace, Community Representative – via conference call

 

Board Members Not Present

Daniel Laughlin, Parent Representative

Gary Borden, Community Representative

Gabriela Montoya, Parent Representative

 

C. Flag Salute – Chair Lucente

 

Chair Lucente led the Board and the public in the Pledge of Allegiance.

 

D. Additions/Corrections to the Agenda – Chair Lucente

 

There were no additions or corrections to the agenda.

 

E. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Diane Abeyta SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the minutes of the May 17, 2018 Regular Meeting were approved. 

 

II. COMMUNICATIONS

 

  1. A. – Chair Lucente

There were no presentations from the public.

 

B. Committee/Council Reports 

 

Minutes of all meetings held by advisory committees and councils were sent to the Board Members prior to this meeting.  

 

There were no further reports by committees and councils.  

 

C. Treasurer/CFO’s Report 

 

Kristin Dietz, FCPS Treasurer and CFO, presented monthly profit and loss statements, revenue, expenditures, and year-to-date projections for the Fenton Charter Public Schools.  The following information/reports were presented including actuals with forecasts through April 30, 2018:

 

  • Consolidated annual net income is now forecasted at $1,585,464
    • oThis is a net decrease of $110,000 from the previous forecast
    • oMain drivers of this change are:
      • LCFF entitlements per P2 ADA (+$56,000)
      • SB740 increased from 75% funded to 90% funded per California School Finance Authority (CSFA) (+$175,000)
      • Expense forecast adjustment and increased expenses due to shifting computer purchases from Capital Expenditures to Non-Capital Expenditures (-$371,000) – mostly at SMBCCS
    • oAll sites forecasting positive net income
    • oCash flows remaining consistent and very strong
    • oConsolidated cash balance is $15 million as of 4/30/2018

 

D. Directors’ Reports 

 

Fenton Avenue Charter School (FACS) – Stacy Carroll Hutter, Director, reported.

 

Santa Monica Boulevard Community Charter School (SMBCCS) – Dr. David Riddick, Director, reported.

 

Fenton Primary Center (FPC) – Richard Parra, Director, reported.

 

Fenton STEM Academy (STEM) – Jennifer Miller, Director, reported.

 

Fenton Charter Leadership Academy (FCLA) – Cary Rabinowitz, Director, reported.

 

E. Executive Director’s Report 

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III. CONSENT AGENDA ITEMS

 

A. Recommendation to approve 2018-2019 Homeless Education Policies for FACS, FPC, SMBCCS, FCLA and STEM 

 

B. Recommendation to approve 2018-2019 Consolidated Application Certification of Assurances Statement, Protected Prayer Certification Statement, and Application for Categorical Programs for FACS, FPC, SMBCCS, STEM and FCLA 

 

C. Recommendation to approve E-Rate Consulting Renewal Proposal for Fiscal Year 2018-2019 from Learningtech.org

 

D. Recommendation to approve Delta Dental and VSP plans for benefited employees

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 4 (YES) and 0 (NO), the Consent Agenda was approved as presented.

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve 2018-2019 Local Control and Accountability Plans (LCAPs) for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton Charter Leadership Academy and Fenton STEM Academy

 

On MOTION of Diane Abeyta, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve the 2018-2019 Local Control and Accountability Plans (LCAPs) for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton Charter Leadership Academy and Fenton STEM Academy was approved.

 

B. Recommendation to approve 2018-2019 budgets for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton Charter Leadership Academy and Fenton STEM Academy

 

On MOTION of Diane Abeyta, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve the 2018-2019 budgets for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton Charter Leadership Academy and Fenton STEM Academy was approved.

 

C. Recommendation to approve Board of Directors for 2018-2019

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve Board of Directors for 2018-2019 was approved.

 

D. Recommendation to approve 2018-2019 final staff rosters, stipends for specific positions, recommendations for regular status, FCPS employees’ contracts, and FCPS Leadership Team  

 

On MOTION of Diane Abeyta, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve 2018-2019 final staff rosters, stipends for specific positions, recommendations for regular status, FCPS employees’ contracts, and FCPS Leadership Team was approved.

 

E. Recommendation to approve Resolution #33: authorization to submit charter renewal petitions to LAUSD Charter Schools Division for Fenton STEM Academy and Fenton Charter Leadership Academy

 

On MOTION of Diane Abeyta, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve Resolution #33: authorization to submit charter renewal petitions to LAUSD Charter School Division for Fenton STEM Academy and Fenton Charter Leadership Academy was approved.

 

F. Recommendation to approve policy limiting assistance with immigration enforcement and ensuring that the Fenton Charter Public Schools remain safe and accessible to all California residents regardless of immigration status

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve policy limiting assistance with immigration enforcement and ensuring that the Fenton Charter Public Schools remain safe and accessible to all California residents regardless of immigration status was approved.

 

G. Recommendation to approve hiring of Administrative Coordinator at the Fenton Primary Center

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve Wendy Kaufman for the position of Administrative Coordinator at the Fenton Primary Center was approved.

 

H. Recommendation to approve technology purchases for 2018-2019

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve the technology purchases planned for all sites for the 2018-2019 school year was approved.

 

V. ITEMS SCHEDULED FOR INFORMATION

 

A. FCPS Board of Directors’ Meetings for 2018-2019

 

B. Update on FCPS OPEB Trust 

 

These were information items only and no action was taken.

 

VI. CLOSED SESSION

 

Chair Lucente will make the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54956.9 (litigation).”

 

The Board convened to closed session at 11:32 a.m.

 

A. LITIGATON: (Government Code 54956.9)

EXISTING LITIGATION - Update

 

VII. RETURN TO OPEN SESSION - ITEMS SCHEDULED FOR ACTION

 

The Board reconvened to open session at 11:48 a.m.

 

Chair Lucente announced that no action had been taken in Closed Session.

 

VIII. ANNOUNCEMENTS

 

IX. ADJOURNMENT 

 

The meeting was adjourned at 11:49 p.m.

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, September 20, 2018 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools Administrative and Business Offices, 8928B Sunland Boulevard, Sun Valley, CA 91352.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Respectfully submitted:

 

 

 

 

______________________________ ___________________________

Angie Castellana Ferri Cecilia Quijano

Secretary of the Board Secretary of the Board

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. A.

 

Presentations from the Public

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. B. 

 

Public Hearing

 

 “Sufficiency of Textbooks and Instructional Materials”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. C. 

 

Committee and Council Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.1.

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Blvd. Community Charter School

 

Finance Committee

 

Tuesday, August 28th, 2018

7:15 a.m. – Auditorium

 

MINUTES

 

A meeting of the SMBCCS Finance Committee was held on Tuesday, August 28th, 2018 at 7:15 am in the auditorium of Santa Monica Blvd. Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, CA. 90038 

 

Call to Order: Holly Putnam and AJ Smith, Co-Chairs

 

The Finance Committee was called to order at 7:17 am by Chair Holly Putnam 

 

Roll Call: Holly Putnam and AJ Smith, Co-Chairs  

Finance Committee members present: Cary Rabinowitz, Christy Namkung, Gloria Munguia, Sandra Campos, Gaby Moya, Holly Putnam, Nicole Reed, Lisa DeFrancesco, AJ Smith, Jolea Maklouf, Donald Ausherman, Tashi Miller, Marcela Guerrero, Richard Castro, Walter Gomez

 

Excused Members: Aaron Veals

 

Additions/Corrections to the Agenda: Holly Putnam and AJ Smith, Co-Chairs

 

There were no additions or corrections to the agenda.

 

Approval of Minutes: Holly Putnam and AJ Smith, Co-Chairs

 

Item #1 Approval of Minutes from the May 1st, 2018 Finance Committee: Holly Putnam and AJ Smith, Co-Chairs

 

On MOTION of Lisa DeFrancesco, and SECONDED by Nicole Reed and CARRIED, the minutes of the May 1st, 2018 Finance Committee meeting were approved as submitted.

 

Presentations from the Public: Holly Putnam and AJ Smith, Co-Chairs

 

Item #2 Any persons desiring to address the Finance Committee on any proper matter. 

 

There were no presentations from the public

Old Business:

 

Item #3 Old Business

 

There was no Old Business.

New Business: 

 

Item #4 Selection of Finance Committee Secretary, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Christy Namkung and Gaby Moya volunteered to serve as secretaries of the SMBCCS Finance Committee. We thank them for the time and extra effort they are putting into this commitment.

 

Item #5 Local Control Accountability Plan, Cary Rabinowitz, SMBCCS Director (Discussion Item)

 

Mr. Rabinowitz provided the committee with an overview of the financial side of the LCAP with a breakdown of how school funds are given out, and what those funds go towards.  As part of the school’s annual update we consolidated the school’s sixteen goals into three overarching goals – Increase Student Achievement, Student, Teacher, and Parent Engagement, Provide an Appropriate Basic Condition for Learning.

 

Item #6 2018-2019 Emergency Plan, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Mr. Rabinowitz shared the emergency operations procedure and the breakdown of where each staff member will be if an emergency does happen.  There will be upcoming staff meetings to go through emergency supplies and for emergency trainings.

 

Item #7 Enrollment Update, Cary Rabinowitz, Director (Informational Item)

888 students are currently enrolled at SMBCCS.  Our enrollment is approximately 30 students lower than this time last year.  We are accepting students in all grade levels.  Kindergarten and fourth grade are our highest enrolled grade levels at this time.

Item #8 Facilities Update, Cary Rabinowitz, Director (Informational Item)

Mr. Rabinowitz presented an update on the current state of the facilities and their updates.  Mr. Castro and the maintenance team have done an amazing job getting the school prepared for the new school year.  The boy’s bathroom is being completely redone, and should be ready within the next few weeks.  Classroom flooring has been updated in upper grade classrooms that needed it over summer.  The roof of the sixth grade building has been replaced.  By LAUSD request, the awning in front of the school was taken down this summer.  Our air conditioning units in both the main building and in the auditorium continue to require routine maintenance.

Item #9 Review of Financials, Cary Rabinowitz, Director (Informational Item)

Mr. Rabinowitz shared information about the state of the budget.  The budget continues to be driven by ADA percentage and enrollment.  With our enrollment slightly lower than expected, Mr. Rabinowitz will be looking into what adjustments might need to be made.  Our current operating income is strong.  

Announcements:  There were no announcements

 

Next Regular Meeting: 

 

The next regular meeting of the SMBCCS Finance Committee will be announced at a later date.

 

Adjournment:

 

On MOTION of Walter Gomez and SECONDED by Sandra Campos and

            CARRIED, the August 28th meeting of the SMBCCS Finance Committee was 

             adjourned at 7:38 am.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Finance Committee

 

August 30, 2018

 

A meeting of the Finance Committee was held on Thursday, August 30, 2018 at 7:23 a.m. in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Dominica Yasuda, Chair

 

Roll Call: Paige Piper, Secretary

 

Members Present: Dominica Yasuda, Paige Piper, Sofia Carias, Ana Gutierrez, and Jennifer Miller

 

Excused Members: David Valle and Cecilia Quijano 

 

Non-Committee Members Present: Jennifer Hines, Brennan Mack, Michelle Raxlin, Romelia Lagunas, Tania Casas and Jennifer Pimentel 

 

Additions/Corrections to the Agenda:  None

 

Approval of Minutes: Dominica Yasuda, Chairperson

 

Item #1 Minutes from the June 13, 2018 meeting of the Fenton STEM Finance Committee 

(Motion to Approve)

 

On MOTION of Paige Piper, SECONDED by Sofia Carias, and CARRIED, the minutes from the June 13, 2018 meeting of the Finance Committee were approved. 

 

Presentations from the Public:  None

 

Item #2 Any persons desiring to address the Fenton STEM Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Finance Committee Secretary, Dominica Yasuda, Chairperson

                       (Motion to Approve)

 

The committee is looking for volunteers for secretary of the STEM Finance committee. Responsibilities of this position consist of: posting the minutes in the main office and emailing the minutes to all FCPS staff within 48 hours of the meeting. Paige Piper volunteered and was selected to be the secretary of the STEM Finance committee for the 2018-2019 school year. 

On MOTION of Jennifer Miller, SECONDED by Sofia Carias, and CARRIED, the selection of a committee secretary was approved. 

 

Item #4 Enrollment Update, Jennifer Miller, STEM Director

(Informational Item)

 

Mrs. Miller updated the committee that the school currently has 316 students enrolled. Fenton STEM Academy’s projected enrollment for this school year was 325. There has been some disenrollment, plus new enrollment of students in the first few weeks of school. 

 

Item #5 Budget Update, Jennifer Miller, STEM Director

(Informational Item)

 

Mrs. Miller informed the committee that the biggest factors affecting the schools’ budget are Average Daily Attendance (ADA) and student enrollment. This year, Fenton STEM Academy has a cumulative target ADA of 97.1% To help promote attendance, school wide incentives such as monthly Spirit Assemblies, Free Dress, monthly brag tags, and Classroom Banners are in place. Mrs. Miller also encourages teachers to implement incentives in the classroom. Additionally, Mrs. Miller recommends reaching out to parents to find out if there are any planned absences, which will help increase the amount of Independent Studies that can be captured. 

 

Announcements:

 

 

Next Regular Meeting: TBD

 

 

Adjournment: On MOTION of Sofia Carias, SECONDED by Paige Piper and CARRIED, the Finance Committee adjourned at 7:48 a.m.  

 

Minutes respectfully submitted by: Paige Piper

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Charter Leadership Academy

Finance Committee

 

Unapproved Minutes of the Finance Committee

 

August 30, 2018

 

A meeting of the FCLA Finance Committee was held on Thursday, August 30, 2018 at 7:27 am in the Hands on Lab at Fenton Academies at 8926 Sunland Blvd., Sun Valley CA 91352.

 

 

Call to Order: Romelia Lagunas, Chairperson

 

Roll Call: Romelia Lagunas, Chairperson

 

Members Present:  Michelle Raxlin, Jennifer Pimentel, Romelia Laguas, Brennan Mack, Jennifer Hines, Tania Casas and Jennifer Miller.

 

Excused Members: Tony Pena and Cecilia Quijano

 

Non-Members Present: Paige Piper, Sofia Carias, Jennifer Pimentel, Ana Gutierrez and Dominica Yasuda

 

Additions/Corrections to the Agenda:  Romelia Lagunas, Chairperson

 

Approval of Minutes from June 13, 2018: Romelia Lagunas, Chairperson

 

Item #1 Minutes from the June 13, 2018 meeting of the Finance Committee (Motion to Approve)

 

On MOTION of Jennifer Hines SECONDED by Michelle Raxlin and CARRIED, the minutes 

from the June 13, 2018 minutes of the Finance Committee approved. 

 

Presentations from the Public:  None. 

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Finance Committee Secretary, Romelia Lagunas, Chairperson (Motion to Approve)

 

The committee is looking for volunteers for secretary for the FCLA Finance Committee. Jennifer 

Hines volunteered for the 2018-2019 school year. 

 

On MOTION of Brennan Mack SECONDED by Michelle Raxlin and CARRIED, the selection 

of Jennifer Hines as the committee secretary was approved.  

 

Item #4 Enrollment Update, Jennifer Miller, FCLA/STEM Director

(Informational Item)

 

Mrs. Miller updated the committee that the school currently has 330 students enrolled. FCLA’s target enrollment was 350. There has been some disenrollment, plus new enrollment of students in the first few weeks of school and it is believed that these numbers have stabilized now.  

 

Item #5 Budget Update, Jennifer Miller, FCLA/STEM Director

(Informational Item)

 

Mrs. Miller presented to the committee on the budget for FCLA. She shared the biggest factor in our budget is the average daily attendance (ADA). Our budget is based on the yearlong average of 97.0%. The school does many things to help incentivize students to come to school including free dress, monthly brag tags, and classroom banners. Mrs. Miller encouraged teachers to make specific classroom incentives for attendance. Additionally, teachers have found it helpful to reaching out to parents on Sunday night to find out if there are any planned absences, which will help increase the amount of Independent Studies that can be captured.

 

Announcements:

 

Next Regular Meeting: TBD

 

Adjournment:  

 

On MOTION of Brennan Mack SECONDED by Michelle Raxlin and CARRIED, the Finance Committee adjourned at 7:48 a.m.  

 

 

Minutes respectfully submitted by: Jennifer Hines

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Unapproved Minutes of the Budget, Facilities, and Safety Council

 

August 31, 2018

 

A meeting of the Budget, Facilities, and Safety Council was held on Friday, October 31, 2018, at 7:10 a.m. in the Conference Room of Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, CA 91342

 

Call to Order: Vanessa Ettleman – Co-Chair

 

The Budget, Facilities, and Safety Council was called to order at 7:15 a.m. by Co-Chair Vanessa Ettleman.

 

Roll Call: Geina Addison, Secretary

 

Members Present         Members Absent               Others Present 

 

See attached sign-in sheet for members present, members absent, members excused and others present.

 

Additions/Corrections to the Agenda: Vanessa Ettleman – Co-Chair

 

There were no additions or corrections to the agenda.

 

Item #1 Minutes from the June 7, 2018 meeting of the Budget, Facilities, and Safety Council (Motion to Approve)

 

On MOTION of Fanny Adnitt, SECONDED by Ann Velasco, and CARRIED, the minutes of the Budget, Facilities, and Safety Council from June 7, 2018 were approved as submitted. 

 

Presentations from the Public: Vanessa Ettleman – Co-Chair

 

 

Item #2                       There were no presentations from the public.   

 

Old Business: There was no old business. 

 

New Business:

 

Item #3 Enrollment, Leticia Padilla Parra, Director 

(Informational Item)

 

This was an informational item only. Director Leticia Padilla Parra updated the council on Fenton Avenue Charter School’s enrollment. There are currently 722 students enrolled, which is approximately 6% below our expected enrollment of 775 students. Because the FACS budget was based on a projected enrollment of 775 students, a hiring freeze has been implemented for teacher assistants and one Transitional Kindergarten class has been closed. Future changes will be discussed as enrollment numbers become more stable. 

Item #4 Teacher Movement/Instructional Technology Coach, Leticia Padilla Parra, Director 

(Informational Item)

 

This was an informational item only. Director Leticia Padilla Parra informed the council that due to low enrollment, one Transitional Kindergarten class was closed and Christie Collins was moved to 3rd grade. A new position, Instructional Technology Coach, was created to make the best use of an additional, credentialed teacher and allow all students to benefit from the program. Leanna Hendrix was selected for the position and will share the program with the staff at next Wednesday’s staff meeting.

 

Item #5 Fundraisers Update for 2018-2019, Tony Peña & Leticia Padilla Parra

(Informational Item)

 

This was an informational item only. Director Leticia Padilla Parra shared with the council that FACS will be participating in two World’s Finest Chocolate Fundraisers since these have been the most successful fundraisers in the past. The kick-off assembly for the first fundraiser was held on Thursday, August 30th and will consist of the boxed chocolates. The other fundraiser consists of chocolate bars and will take place around the end of winter or early spring. One other fundraiser that was discussed at the School Community Relations council was raffle tickets for gift baskets to be raffled off at the Halloween Parade. Lead teachers will be discussing this with each grade level.  

 

 

Announcements: There were no announcements. 

 

Next Regular Meeting: To Be Determined

 

 

Adjournment: 

 

By order of GENERAL CONSENSUS, the Budget, Facilities and Safety Council adjourned at 7:35 a.m. The next regular meeting of the council is to be determined.

 

 

Respectfully Submitted by Geina Addison

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.2.

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Instruction Committee Meeting

 

August 28, 2018

 

A meeting of the Instruction Committee was held on Wednesday, August 28, 2018 at 7:22 a.m. in the Hands on Lab at Fenton Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Maria Cordero, Chair

 

The Instruction Committee meeting was called to order at 7:22 am by Chair, Maria Cordero.

 

Roll Call: Maria Cordero, Chair

 

Instruction Committee Members Present: Maria Cordero, Jennifer Miller, Jennifer Pimentel, Lindsey Western, Yesenia Fuentes and Nicole Langlois.

 

Non-committee Members Present: Melissa Sopitkuankan, Kelley Christenson, Krista Casanova, Kate Hetu, Elisa Vallejo, Julie Nguyen, Crisinda Ismail, Alejandra Muñoz.

 

Members Excused: Raquel Contreras 

 

Additions/Corrections to the Agenda:  Maria Cordero, Chair

 

There were no additions or corrections. 

 

Approval of Minutes: Maria Cordero, Chair

 

Item #1 Minutes from the June 12, 2018 meeting of the Instruction Committee

(Motion to Approve)

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Maria Cordero, Chair

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

There was no old business.

 

New Business:

 

Item #3 Selection of Instruction Committee Secretaries,

    Maria Cordero, FCLA Instruction Committee Chairperson (Motion to Approve)    

 

Maria Cordero requested volunteers to serve as Committee Secretary. Lindsey Western volunteered for the second year to serve as the Instruction Committee Secretary for the 2018-2019 school year.

 

On MOTION of Nicole Langlois, SECONDED by Yesenia Fuentes, and CARRIED, Lindsey Western as Instruction Committee Secretary was approved.

 

Item #4 Initial ELPAC Testing

    Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Jennifer Pimentel shared that ELPAC Testing started on August 28th and would continue through August 31st. She recognized and thanked Mrs. Casanova and Ms. Palazzola for their support in assessing students. Mrs. Pimentel also shared that FCLA was chosen to send the tests to the state. The state wants to see how we score our tests in comparison to them. Therefore, we will be scoring the tests ourselves. 

 

Item #5 Measures of Academic Progress (MAP) Assessment, 

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)  

  

Jennifer Pimentel reported that the MAP Assessments began August 14 and would continue through August 31st. The MAP data will be discussed further with teachers during individual goal setting meetings. Teachers are encouraged to use the MAP Assessment data when forming small groups and providing differentiation. 

 

Item #6 CAASPP Data Analysis, 

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Jennifer Miller provided information of preliminary SBAC test scores. Currently, the scores are only available to schools and will not be shared to the public until September. In the area of reading, 44% of the students reached levels 3 and 4. In the area of math, 36% of students either met or exceeded the standards. Now the focus will be on improving math instruction in order to increase achievement. 

 

Item #7 Psychomotor Program 2018-2019, 

Cecilia Quijano, FCLA/STEM Administrative Coordinator (Informational Item)    

 

Jennifer Miller presented in place of Cecilia Quijano. She provided information about the psychomotor program for this year. She stated that Mrs. Quijano has been working very closely with psychomotor coaches to ensure that our psychomotor program can be as high-quality as possible. Mrs. Quijano created a schedule so that all teachers are aware of which yard their students will go to each month. This year, psychomotor coaches will work using the SPARK program. Mrs. Quijano has also been working on training coaches on how to create lessons and activities. 

 

Item #8 After School Drama Club, 

Krista Casanova and Kate Hetu, FCLA Focus Leads (Informational Item)

 

Our FCLA Focus Leads, Krista Casanova and Kate Hetu reported about the after school Drama Club they are initiating this year. They shared the need for more adult support, they will be asking for volunteers to assist in the program. They will be starting the Drama Club with a small group of students in order to create manageable growth. They shared that their focus will be on building confidence, creativity, eye contact and public speaking. 

 

Item #9 Professional Development, 

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller provided information regarding the upcoming professional development opportunities for the school year. Over the summer, several trainings were offered to lead teachers and focus leads. Several staff attended the MTSS Conference in Sacramento, as well as the highly informative WestEd Math conference in Norco. All information will be shared out to all staff. Our new hire training will take place this Friday, August 31st, as well as next Friday, September 7th. Teachers from all the Fenton schools will be in attendance. A Mutt-i-Grees training will take place Monday, September 10th at 2:50 PM for all new hires and teachers wishing a refresher course. In addition, there will be a LACOE math skills training in October and a 3-day ELA LACOE training that will take place during October/November. FCLA’s focus leads will be attending a Responsive Classroom Conference in November. September 21st will be our first Minimum Day and we will have the STAR Behavior Agency come to present. More trainings will be scheduled based on need. 

 

 

Announcements: None

 

Next Regular Meeting: TBD

 

Adjournment: On MOTION of Yesenia Fuentes, SECONDED by Nicole Langlois, and CARRIED, the Instruction Committee meeting was adjourned at 7:56am. 

 

 

Minutes submitted respectfully by Maria Cordero

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

Instruction Committee

August 29, 2018

MINUTES

Call to Order: Gaby Arroyo, Co-Chair

A meeting of the Instruction Committee was held on Wednesday, August 29, 2018, at 7:01 A.M. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Roll Call: Gaby Arroyo, Co-Chair

Instruction Committee Members Present: Jennifer Allen, Gaby Arroyo, Grisel Benn, Shanjana Chowdhury, Caroline Engel, Jennifer Flynn, Sasha Gongora, Beth Henschel, Kimberly Kiser, Lisa Morales, Joycelyn O’Brien, Jennifer Nishimoto, Cary Rabinowitz, Kyra Requiestas, Sirui Thomassian, and Fabiola Vega.

 

Excused Members: None

 

Absent: None

 

Non-Committee Members Present: Robin Rodriguez, Walter Gomez, Bunny Wolfer, Megan Stevenson

 

Additions/Corrections to the Agenda:  Gaby Arroyo, Co-Chair

 

Approval of Minutes: Gaby Arroyo, Co-Chair

 

Item #1 Minutes from the May 25, 2018 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Jennifer Flynn, SECONDED by Caroline Engel, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Gaby Arroyo, Co-Chair

Item #2 Any persons desiring to address the Instruction Committee on any proper

matter.

 

Old Business:   No old business.

 

New Business: 

 

Item #3 Selection of Instruction Committee Secretaries, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

 

Beth Henschel, Caroline Engel, and Grisel Benn, as additional support, volunteered to be secretaries. 

 

On MOTION of Kim Kiser, SECONDED by Sasha Gongora, and CARRIED, the secretaries were approved.

 

Item #4 2017-2018 CAASPP Results, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Mr. Rabinowitz shared “Success and Reflection-All Students.” This is a 4-Year ELA and Math SBAC Comparison. ELA scores went from 30% proficient in 2015 to 46% proficient in 2018. Math scores went from 26% in 2015 to 32% proficient in 2018.  RFEP students continue to be one of our highest performing subgroups and EL students and those with disabilities continue to be groups that need the most support.

 

Item #5 Local Control Accountability Plan, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Initially, the LCAP had 16 goals. The goals are focused on student achievement. The LCAP has been consolidated from sixteen to three goals: Increase Student Achievement, Increase Meaningful and Purposeful Student, Teacher, and Parent Engagement, and Provide an Appropriate Basic Condition for Learning.

 

The action steps that encompass Increase Student Achievement were reviewed with the committee.  Some of which included, professional development for teachers on Common Core State Standards; All English language learners (ELs) having access to the Common Core curriculum; ELs needing to show continued growth according to the English Language Proficiency Assessment for California (ELPAC); A reclassification rate equal to or exceeding the district’s rate; and the school offering academic and enrichment programs. 

 

Item #6 English Language Proficient Assessment for California (ELPAC) – Initial Assessment Administration, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Mr. Rabinowitz is amazed by the work of our teachers and administrative team for their efficiency in administering the Initial ELPAC.  89 students have been tested in all.  These students are entering their first year in a California school, are new to the country, or were previously enrolled at a private school. The scoring is all done on-site and the data will be imported into Illuminate when complete.

 

Walter Gomez and Robin Rodriguez attended an ELPAC training in the summer. There will be a scorer’s training that will be attended by Walter Gomez and Sirui Thomassian in October for the Summative ELPAC Assessment.

 

Item #7 NWEA MAP Beginning of Year Assessments, Cary Rabinowitz, SMBCCS Director 

(Informational Item)

 

Beginning of year MAP administration started on August 15 and needs to be completed by Friday, August 31.  After testing ends, the grade-levels should look at the learning continuum to help group students by need. The grade-levels should also look at the SBAC blueprints to identify which standards are significant clusters that should be focused on to prepare for the SBAC throughout the year.

 

Item #8 Summer and Beginning of Year Professional Development Review, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Mr. Rabinowitz would like to thank all of the staff that attended professional development opportunities during the summer.  Bunny Wolfer and Emma Colmenares attended the Benchmark Advance training.   Sirui Thomassian, Robin Rodriguez, Toni Frear, and Kristine Khachian attended the MTSS training.  FCPS staff attended Apple PD on coding at SMBCCS. Thank you to Jennifer Nishimoto for organizing the training for so many teachers.  The Math/ELD training was attended by Walter Gomez, Sirui Thomassian, Jennifer Flynn, Emma Colmenares, and Robin Rodriguez.  ELPAC training was attended by Robin Rodriguez and Walter Gomez. STAR training was provided for selected paraprofessionals.  Google Summit was attended by Jennifer Nishimoto, Gaby Arroyo, AJ Smith, and the Tech team.

 

Item #9 Technology Update, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Additional cameras have been added to the school. Safety and security of the school is a priority. New MacBooks and iLabs are being distributed to staff. 160 new MacBooks have been purchased for the upper-grade students. New carts are in room 9, 20, 25, and 40. 

 

Item #10 Review of Core and Supplemental Instructional Materials, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Benchmark Advance, Benchmark Ready to Advance (TK), My Math, and Study Weekly are the Core Materials being used. Mystery Science, Science Weekly, Science Lab, FOSS kits, and Ironbox are supplemental instructional materials being used. Please review the effectiveness of Ironbox this year. Some of the supplemental technology sites being used are: Freckles, BrainPop, Starfall, I-station, and ESGI. During Dr. Riddick’s visit, he was impressed with the use of technology in the classrooms.

 

Item #11 iLab Goals for 2018-2019, Gaby Arroyo and Jennifer Nishimoto, Instructional Technology Coaches (Informational Item)

 

The ITCs will continue getCoding with 9Dots this year. Kindergarten will receive 30 minutes and First Grade will receive 45 minutes of coding a week. It is important to build their critical thinking skills and problem solving to help in Mathematics. 

 

Instead of selecting 30 students to code with Dash and Dot after school, they are going to expose all students to computer science in the iLabs. 

 

After the ITCs attended the Google Summit with Mr. Smith, the Tech Team decided they will start implementing Google Classroom with TK-6thgrade this year. The teachers along with the students will learn how to use google tools. In order to use Google Classroom, students in TK-6th will be receiving student emails. They are making sure to emphasis Digital Citizenship to ensure that students understand the responsibilities involved with emailing others and cyberbullying. The ITCs are planning to work with Johana and 9Dots to teach parents to code at the Parent Center.  Parents with questions about emails should be directed to Gaby Arroyo.

 

Apple Distinguish School Update: 23 teachers are Apple Teachers and others are on their way! 

            

Announcements

 

YOMO STEAM Festival: the STEAM Team will be accompanying the 3rd   grade classes to the YOMO STEAM Festival on September 13th. This will be an amazing event. There will be hands-on interactive educational STEAM content. Over 50 stakeholders across the STEAM sectors will be there. It will give the students the ideal chance for them to learn about the academic pathways and career choices that are available. There will also be educational resources for teachers developed by the exhibitors.

 

Tomorrow evening, Uplift Services will meet with parents to discuss the services offered. Johana Juarez will also discuss opportunities available at the Parent Center.

Next Regular Meeting: TBD

 

Adjournment

 

On MOTION of Fabiola Vega, SECONDED by Sirui Thomassian, and CARRIED, the Instruction Committee adjourned at 7:39 a.m.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

Instruction Committee

 

August 29, 2018 

 

Unapproved Minutes of the Instruction Committee

 

A meeting of the Instruction Committee was held on Wednesday, August 29, 2018 at 7:15 A.M. in the Hands On Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Melissa Sopitkuankan, Chairperson

The Instruction Committee meeting was called to order at 7:23 a.m. by Chair, Melissa Sopitkuankan. 

 

Roll Call: Melissa Sopitkuankan, Chairperson

Instruction Committee Members Present: Melissa Sopitkuankan, Alejandra Muñoz, Crisinda Ismail, Lilia Padilla-Zuniga, Julie Nguyen

Non-Committee Members: Kelley Christenson, Krista Casanova, Kate Hetu, Elisa Vallejo, Lindsey Western, Nicole Langlois, Yesenia Fuentes, Maria Cordero

Members Excused: Romelia Lagunas

Additions/Corrections to the Agenda: Melissa Sopitkuankan, Chairperson

No additions or corrections to the agenda. 

Approval of Minutes: Melissa Sopitkuankan, Chairperson

 

Item #1 Minutes from the June 12, 2018 meeting of the Instruction Committee.                 (Motion to Approve)

 

On MOTION of Alejandra Muñoz, SECONDED by Crisinda Ismail, and CARRIED, the minutes from June 12, 2018 meeting of the STEM Instruction Committee was approved.  

 

Presentations from the Public: Melissa Sopitkuankan, Chairperson

 

None

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

None

 

New Business: 

 

Item #3 Selection of Instruction Committee Secretaries,

    Melissa Sopitkuankan, STEM Instruction Committee Chairperson (Motion to Approve)    

 

Melissa Sopitkuankan requested a volunteer for secretary for the Fenton STEM Academy Instruction Committee for the 2018-2019 school year. Alejandra Muñoz volunteered for the position as committee secretary.

 

On MOTION of Alejandra Muñoz, SECONDED by Crisinda Ismail, and CARRIED, Alejandra Muñoz was selected as the 2018- 2019 Secretary of the STEM Instruction Committee.

 

Item #4 Initial ELPAC Testing

    Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)    

 

Mrs. Pimentel provided information regarding the Initial ELPAC. Mrs. Krista Casanova and Ms. Veronica Palazzola are assisting with administering the assessment for Kindergarten. STEM is assessing 27 students and testing will be completed by the end of the week. One change between CELDT and ELPAC is that each LEA is responsible for scoring their own assessments and using the local scoring tool to generate an official score to identify each student.   However, once every four years, selected schools will be returning the Initial ELPAC materials for scoring, which for STEM will be in 2021.

 

Item #5 Measures of Academic Progress (MAP) Assessment, 

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)    

 

Mrs. Pimentel discussed the MAP Assessments, which are currently being administered through August 31st. The MAP data will be discussed further with teachers during individual goal setting meetings. Teachers are encouraged to use the MAP Assessment data when forming small groups and providing differentiation. 

 

Item #6 CAASPP Data Analysis, 

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller provided information regarding the preliminary SBAC test scores. At present, the scores are only available to schools and will not be dispensed to the public until September. In reading, 44% of STEM students were proficient, which is a 6% increase from last year. In math, 34% of students were met or exceeded the standards. This is a 1% decrease from last year’s score. Overall, these scores indicate a 14% growth in ELA and 9% growth in mathematics in just two years of testing. Fenton STEM will focus on improving mathematics instruction this year in order to raise achievement. 

 

Item #7 Psychomotor Program 2018-2019, 

Cecilia Quijano, FCLA/STEM Administrative Coordinator (Informational Item)    

 

Mrs. Miller presented information regarding this year’s psychomotor program. Mrs. Quijano has been working closely with paraprofessionals to ensure that our psychomotor program can be as high-quality as possible. A schedule has been created so that all teachers are aware of which yard their students will go to each month. This year, psychomotor aides will use the SPARK program. This will ensure that students are training all year long for the components they will be assessed in during each reporting period.

 

 

 

Item #8 After School Robotics Club, 

Kelley Christenson and Elisa Vallejo, STEM Focus Leads (Informational Item)

 

Ms. Christenson and Mrs. Vallejo presented information regarding the after-school robotics club. This is STEM’s third year providing an after-school robotics club. Changes have been made to ensure that more students can be included, and thus this will be the first year that second grade students will be able to participate. The second grade group will be led by Ms. Christenson and will utilize the Dash and Dot robots. Ms. Yasuda will continue to work with the third grade team using the Lego WeDo Robotics 2.0. For the first time, the fourth grade team will now be using the EV3 robots, so that they may be better prepared for participation in fifth grade robotics, which also uses the EV3 robots. The fourth grade team will be led by Mrs. Sopitkuankan and Ms. Marquez. The fifth grade team will be led by Mrs. Vallejo and Ms. Muñoz. The fifth grade application process consists of a written paragraph, teacher recommendation, parent signature and interview. The Robotics Instructors will be meeting September 5th after school. All interested teachers are welcome to join this meeting. 

 

Item #9 Professional Development, 

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller provided information regarding the upcoming professional development opportunities for the school year. Over the summer, several trainings were offered to lead teachers and focus leads. Several staff attended the MTSS Conference in Sacramento, as well as the highly informative WestEd Math conference in Norco. All information will be shared out to all staff. Our new hire training will take place this Friday, August 31st, as well as next Friday, September 7th. Teachers from all the Fenton schools will be in attendance. A Mutt-i-Grees training will take place Monday, September 10th at 2:50 PM for all new hires and teachers wishing a refresher course. In addition, there will be a LACOE math skills training in October and a 3-day ELA LACOE training that will take place during October/November. STEM’s focus leads will also be attending the NSTA Conference being held in Reno this October. September 21st will be our first Minimum Day and we will have the STAR Behavior Agency come to present. More trainings will be scheduled based on need. 

 

On MOTION of Alejandra Muñoz, SECONDED by Crisinda Ismail, and CARRIED, the Professional Development items were approved. 

 

Announcements: None

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Crisinda Ismail, SECONDED by Alejandra Muñoz, and CARRIED, the Instruction Committee meeting was adjourned at 7:56 a.m.  

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Curriculum and Assessment Council

August 30, 2018

7:10 a.m. – Conference Room

 

Minutes

 

Call to Order: Lee Melo and Christopher Torres – Co-Chairs

 

The Curriculum and Assessment Council was called to order at 7:15 a.m. by Co-Chair Christopher Torres

 

Roll Call: Christopher Torres

 

Additions/Corrections to the Agenda: Lee Melo and Christopher Torres – Co Chairs

 

Item #3-Council Secretary Selection was added to the agenda. 

 

Presentations from the Public:  Lee Melo and Christopher Torres – Co-Chairs

 

Item #1 Minutes from the June 5, 2018 meeting of the Curriculum and Assessment Council (Motion to Approve)

 

On Motion of Otilia Lopez, SECONDED by Jacqueline Claudio, and CARRIED, the minutes of the Curriculum and Assessment Council from June 5, 2018 were approved as submitted.

 

Presentations from the Public: Lee Melo and Christopher Torres – Co-Chairs

 

Item #2 Any persons desiring to address the Curriculum and Assessment Council on any proper matter.

 

 

Old Business:

 

No Old Business

 

New Business:

 

Item #3 Council Secretary Selection, Christopher Torres and Lee Melo (Informational Item)

 

Mr. Gomez and Ms. Eschenfelder volunteered to share the Secretary position for the Curriculum and Assessment Council 

 

Item #4 Instructional Technology Coach, Leanna Hendrix, Instructional Technology Coach (Informational Item)

 

Mrs. Hendrix explained a new Instructional Technology Program in order to effectively use her credentialed position with our devices and updated Benchmark implementation. Classes are organized into three groups that will utilize three different computer labs on a rotating three-week schedule. The goal is to incorporate one-to-one devices into the whole group and small group Benchmark instruction. Mrs. Hendrix will present the program to the faculty at next week’s staff meeting. 

 

Item #5 Benchmark Training, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla-Parra reviewed the Benchmark professional development, specifically the emphasis on small group instruction at the level of the students. Ms. Claudio shared that teachers can print out different readers for different grade levels through the website, and will compose directions to help teachers meet students at their level. 

 

Item #6 MAP Assessments, Leticia Padilla Parra, FACS Director (Informational Item) 

 

Mrs. Padilla Parra reminded the council that MAP testing will occur three times this year for data purposes. Testing in fall is taking place from 8/27-9/14; testing in winter will occur from 1/22-2/1; testing in spring will be from 5/20-6/7, after SBAC testing. 

 

Item #7 Studies Weekly, Leticia Padilla Parra, FACS Director (Informational Item) 

 

Mrs. Padilla Parra informed the council that this year FACS is piloting Studies Weekly, a social studies publication that is similar to Scholastic News. It will supplement our current social studies textbooks and serve as an additional resource to teachers and students. There are many online resources available in conjunction with the program. At the end of the year, feedback will be collected in regards to how the program will continue. 

 

Item #8 ELD Time Block, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra invited Ms. Eschenfelder to share a 5th grade level inquiry regarding the possibility of having school-wide or grade-level wide ELD time blocks built into our schedules. It was agreed that a broad scheduling change would have to wait until the following year, as too many new schedules are being developed. It was recommended that teachers find others at their grade level with similar schedules and team-teach within those smaller groups. 

 

Item #9 MTSS, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra informed the council that the Multi-Tiered System of Supports (MTSS) is underway at FACS in the form of the new Instructional Technology Program as well as the increased focus on small group instruction. We will continue to establish more policies and programs. 

 

Item #10 Professional Goal Setting Meetings, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla-Parra shared that Professional Goal Setting meetings have been scheduled starting on 9/5. Teachers will be looking at data with Mrs. Padilla Parra and brainstorming ways to continue growth. Dr. Riddick will attend some, but not all, Goal Setting meetings. 

 

Item #11 COST-Coordination of Service Team Form Revision, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra stated that adjustments are needed to the current COST form, as it references out of date language and assessments. It was suggested that the current form be emailed to the council prior to the next meeting in order for council members to review what changes should be made.

 

 

Announcements: None

 

 

Next Regular Meeting: Wednesday, September 9th, 2018 at 7:10 a.m. 

 

 

Adjournment: 

 

On the MOTION of Barbara Aragon, SECONDED by Marya Asadurian, and CARRIED, the Curriculum Assessment Council adjourned at 8:02 a.m.

 

 

Minutes submitted respectfully by Cynthia Eschenfelder and Juan Gomez

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

 

Unapproved Minutes of the

Instruction Committee

 

September 5, 2018

 

A meeting of the Instruction Committee was held on Wednesday, September 5, 2018 at 7:05 AM in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order: Mara Shinn Smith and Nitima Angus, Council Co-Chairs   

 

Roll Call:           Karen Knapp, Secretary

 

Members Present: Mara Shinn Smith, Karen Knapp, Coco Salazar, Diana Lucas, Krystal Rodriguez, Maria Cardenas, Richard Parra, Jacqueline Penner, Maria Reyes, Nina Ferman, Vanessa Sarnecki, Lisa Ibarra, Lorena Sanchez, Laurie Perez, Angie Salceda, Nitima Angus, Maritza Avila, Abigail Lopez-Dee, Monica Castaneda.

 

Members Excused: Tiffany Crawford, Wendy Kaufman, Brianna Ellis

 

Members Absent: None

 

Additions/Corrections to the Agenda:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

Item #1               Minutes from the June 15, 2018 meeting of the Instruction

Committee (Motion to Approve)

 

On MOTION of Nina Ferman, SECONDED by Krystal Rodriguez, and CARRIED, the Minutes of the Instruction Committee Meeting of June 15, 2018 were approved as submitted.

 

Presentations from the Public: Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

There were no presentations from the public.

 

Item #2               Any person(s) desiring to address the Instruction Committee

on any proper matter.

 

Old Business:     None

               

New Business:

 

Item #3 Selection of Instruction Committee Secretaries, Mara Shinn Smith and Nitima Angus, Council Co-Chairs (Informational Item)

 

Karen Knapp and Nina Ferman both volunteered to be secretaries for the FPC Instruction Committee. Karen Knapp will take minutes for the first half of the school year, while Nina Ferman will take minutes during the second half of the school year.

 

Item #4 Measures of Academic Progress Assessments (MAP), Mara Shinn Smith, Reading Intervention Specialist (Informational Item)

 

Mara Shinn Smith gave an update on MAP testing. They are finishing make up testing for all students and started the Language assessment for 2nd grade. There were some problems with the NWEA website last Thursday.  Besides the website issues, testing is going well and everyone will hopefully be done by the end of this week. For the first time, 2nd grade took the Reading, Math and Language assessments without audio support.   Mara expressed a concern with the 2-5 MAP Math test because the students have to be able to read the math questions independently and correctly, in order to show their knowledge of math skills.  

 

Item #5     Multi-Tier Systems of Support (MTSS), Mara Shinn Smith, Reading

Intervention Specialist (Informational Item)

 

Mara explained that we are moving ahead with MTSS next week. First and 2nd grade levels are collaborating, organizing, planning and discussing the specific skills that their groups will be covering.  

 

Item #6 English Language Proficiency Assessments for California (ELPAC), Monica Castaneda, Assistant Director FPC (Informational Item)

 

Monica Castaneda provided an update on ELPAC. TK and K have been administering ELPAC and Monica and Maria Reyes have been scoring the tests. Parent letters will be sent home by this Friday to notify the parents on their child’s level.

 

Item #7 English Language Proficiency Assessment (ELPA), Monica Castaneda, Assistant Director FPC (Informational Item)

 

The ELPA will be administered during the end of October through the beginning of November. Monica Castaneda will provide us with the actual dates once they are confirmed.

 

Item #8 Progress Reports, Richard Parra, Director FPC (Motion to Approve)

 

Our periodic progress report will be digital and on Illuminate. This template will be used for first grade and second grade. Kindergarten will continue to use ESGI as their periodic progress report.

 

On MOTION of Karen Knapp, SECONDED by Lisa Ibarra, and CARRIED, the FCPS periodic progress report was approved.

 

Item #9 Goal Setting Meetings, Richard Parra, Director FPC (Informational Item)

 

Mr. Parra sent out an email for teachers to sign up for goal setting dates and times. The goal setting meetings will take place 9/18, 9/21, and 9/25.

 

Item #10 Professional Development Calendar, Richard Parra, Director FPC (Informational Item)

 

Mr. Parra stated that at the last leadership team meeting, they discussed the professional development calendar. He presented the professional development calendar for the 2018-2019 school year. We will have a professional development on progress reports on 9/26 instead of the MTSS review.  The MTSS review has been moved to 1/7/19.

 

Item #11 Update on Leadership Team Meeting, Richard Parra, Director FPC (Informational Item)

 

The Leadership team meeting was held last week.  The team discussed how to increase enrollment, the professional development calendar, goal setting meetings, MTSS and any school updates. The team also met with Dr. Riddick, Teresa Elvira, and Angie Ferri who presented assessments and grade books. 

 

Item #12 Student Study Teams (SST) Forms, Maria Cardenas, Education

Specialist Lead Teacher (Informational Item)

 

There was a memo sent regarding the SST process. The major change is that the teacher needs to send all of the paperwork before the meeting is scheduled. Usually we schedule IEPs within a 60 day window after receiving a signed assessment from the parent or legal guardian. We have 15 days to send out an assessment plan after the team agrees that assessment is necessary.

 

Item #13 Coordination of Service Team (COST) Dates, Richard Parra, Director FPC (Informational Item)

 

COST meetings will begin during the week of October 22 through November 2. Grade level meetings will take place during these two weeks. For first grade and second grade, we are adding a section for MTSS on the COST form so that the teacher can indicate which group they are in and which skill they are focusing on. There are no changes to the Kindergarten COST form.

 

Item #14       FPM Review- Federal Program Monitoring Review, Richard Parra, Director FPC (Informational Item)

 

 Mr. Parra explained that they are almost done uploading all of the documents for the FPM review. The two areas that they are monitoring are: Compensatory Education and English Learner documentation, reclassification. We will need to upload everything by September 17, 2018.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:  TBD

 

Adjournment:      

 

By MOTION of Coco Salazar, SECONDED by Angie Salceda and CARRIED, the Instruction Committee Meeting was adjourned at 7:44 AM.

 

Minutes respectfully submitted by: Karen Knapp

         

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Curriculum and Assessment Council

September 12, 2018

7:10 a.m. – Conference Room

 

AGENDA

 

Call to Order: Lee Melo and Christopher Torres – Co-Chairs

 

The Curriculum and Assessment Council was called to order at 7:16 a.m. by Co-Chair Lee Melo

 

Roll Call: Cynthia Eschenfelder and Juan Gomez – Secretaries

 

Additions/Corrections to the Agenda: Lee Melo, and Christopher Torres – Co Chairs

 

Presentations from the Public:  Lee Melo, and Christopher Torres – Co-Chairs

 

Item #1 Minutes from the August 30, 2018 meeting of the Curriculum and Assessment Council (Motion to Approve)

 

On the MOTION of Otilia Lopez, SECONDED by Jacqueline Claudio, and CARRIED, the minutes of the Curriculum and Assessment Council from August 30th , 2018 were approved as submitted.

 

Presentations from the Public:  Lee Melo, and Christopher Torres – Co-Chairs

 

Item #2                       Any persons desiring to address the Curriculum and Assessment Council on any proper matter.

 

Old Business:

 

Item #3 COST-Coordination of Service Team Form Revision, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra informed the committee about the updates on the COST form. She stated that the COST form can be used as a check off list when seeking academic services for students with need. Mr. Tello updated the testing names since the previous form was outdated. Mrs. Parra then asked staff to address any necessary changes if needed. In addition, she also mentioned that the COST service should be used before a teacher can request an SST service. Barbara Aragon also requested that we continue to include the CELDT option on the form. 

 

New Business: No New Business

 

Announcements: Mrs. Parra reminded staff about the Social Committee asking teachers to dress up on Monday September 17, 2018. Also, Otilia Lopez reminded staff that the DVR visit will be November 29th 2018. Lastly, Mrs. Parra reminded staff that the following week committees will meet to gather any updates within each committee. 

 

Next Regular Meeting: TBA

 

 

Adjournment: On the MOTION of Marya Asadurian, SECONDED by Otilia Lopez, and CARRIED, the Curriculum Assessment Council adjourned at 7:41 a.m.

 

 

Minutes submitted respectfully by Juan Gomez and Cynthia Eschenfelder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.3.

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

Human Resource and Personnel Council

Unapproved Minutes of the Human Resource and Personnel Council

August 28, 2018

 

A meeting of the Human Resource and Personnel Council was held on Tuesday, August 28, 2018, at 7:10 a.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342. 

 

Call to Order: Leanna Hendrix, Council Co-Chair

 

The Human Resource and Personnel Council meeting was called to order at 7:14 a.m. by Council Co-Chair, Leanna Hendrix.

 

Roll Call: Mercedes Meeks, Council Co-Chair

 

Members Present: Lizette Adkisson, Barbara Ausherman, Louis Chernovsky, Lillian De La Torre, Leanna Hendrix, Martha May, Mercedes Meeks, DeAnn Michiels, Jaime Osornia, Karen Scharf, Leticia Padilla Parra, Barbara Aragón, Jessi Tello 

 

Members Excused: Karla Contreras, Mimi Whang 

 

Additions/Corrections to the Agenda: Mercedes Meeks, Council Co-Chair 

 

Item #1               Minutes from the June 7, 2018 meeting of the Human Resource and Personnel Council (Motion to Approve)

 

On MOTION of DeAnn Michiels, SECONDED by Lizette Adkisson, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Leanna Hendrix, Council Co-Chair

 

Item #2 Any person(s) desiring to address the Human Resource and Personnel Council on any proper matter. 

 

There were no presentations from the public.

 

Old Business:  none

 

New Business:

 

Item #3 Selection of Human Resource and Personnel Council Secretary, Mercedes Meeks and Leanna Hendrix, Council Co-Chairs 

 

Mrs. Meeks and Mrs. Hendrix asked the council for volunteers to serve as

secretary for the council.  Mrs. Meeks and Mrs. Hendrix were both previous secretaries and they will not be able to continue the position as they are now co-chairs.  Members were encouraged to consider the position and to contact administration or the council co-chairs to express their interest and willingness to serve.    

 

Item #4 Teacher Movement/Instructional Technology Coach, Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra informed the council of the process that led to the movement of two teachers prior to the start of the new school year.  Due to low enrollment in TK, the FCPS administration team met to discuss the matter.  They ultimately decided to make the best use of the personnel resources they have at FACS by closing a TK classroom and opening up an Instructional Technology Coach position. In light of the new laptops and iPads FACS just acquired, the Instructional Technology Coach will help teachers learn to incorporate technology into their classrooms.  Christie Collins was moved from TK into a 3rd grade classroom, and Leanna Hendrix was moved from 3rd grade into the Instructional Technology Coach position.

 

Item #5 Education Specialist Resignation, Leticia Padilla Parra, FACS Director 

(Informational Item)

 

Mrs. Padilla Parra shared with the council that Elizabeth Gomez, a Resource Specialist Assistant, handed in her resignation over the summer.  Ms. Gomez had been conditionally hired to be one of our Education Specialists upon her enrollment in a program this fall.  However, Ms. Gomez was not able to start her program as expected, so she felt it was best to resign from her position.  

 

Item #6 Fenton Avenue Charter School Enrollment, Leticia Padilla Parra, FACS Director 

(Informational Item)

 

Mrs. Padilla Parra stated that student enrollment across the FCPS organization is low.  FACS has a 6% lower enrollment than expected.  We are currently at 722 students.  She encouraged the council to share ideas for how we can increase enrollment.  

 

Item #7 Teacher Assistant Hiring Freeze, Leticia Padilla Parra, FACS Director 

(Informational Item)

 

Due to our low enrollment, Mrs. Padilla Parra shared that we are implementing a hiring freeze for teacher assistants.  We will not be hiring teacher assistants for any open positions at this time.

 

Announcements: Mrs. Padilla Parra shared that Dr. Riddick and our Instructional Coaches will be meeting with us during our staff meeting on August 29, 2018.  They will discuss any questions or concerns regarding gradebooks.

 

Next Regular Meeting:  TBA

 

Adjournment: On MOTION of Karen Scharf, SECONDED by Barbara Ausherman, and CARRIED, the Human Resource and Personnel Council meeting adjourned at 7:32 a.m.

Minutes respectfully submitted by: Leanna Hendrix

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

Unapproved Minutes of the Personnel Committee

 

August 28, 2018

 

A meeting of the Personnel Committee was held on Tuesday, August 28, 2018 at 7:20 a.m. in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order: Elisa Vallejo, Chair

 

The Personnel Committee meeting was called to order at 7:20 a.m. by Chair, Elisa Vallejo

 

Roll Call: Elisa Vallejo, Chair

 

Personnel Committee Members Present: Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry, Kelley Christenson, Jennifer Miller, Jennifer Pimentel

 

Non-committee Members: Kate Hetu, Brooke Schiffman, Veronica Palazzola, Stephanie Ellerbe, Cecilia Quijano, Abigail Gillmore

 

Members Excused: Cedric Ramirez

 

Additions/Corrections to the Agenda:  Elisa Vallejo, Chair

 

There were no additions or corrections to the agenda. 

 

Approval of Minutes: Elisa Vallejo, Chair

 

Item #1 Minutes from the June 12, 2018 meeting of the Personnel Committee 

(Motion to Approve)

 

On MOTION of Bianca Bell-Reed , SECONDED by Priscilla Gentry and CARRIED, the minutes from June 12, 2018 were approved. 

 

Presentations from the Public:  Elisa Vallejo, Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Personnel Committee Secretary, Elisa Vallejo, Personnel Chair (Motion to Approve)

 

Elisa Vallejo requested a volunteer for secretary for the Fenton STEM Academy Personnel Committee for the 2018-2019 school year. Priscilla Gentry graciously volunteered for the position as committee secretary.

 

On MOTION of Kelley Christenson, SECONDED by Bianca Bell-Reed, and CARRIED, Priscilla Gentry as Personnel Committee Secretary was approved.   

 

Item #4 Updated Committee Roster for 2018-2019, Jennifer Miller, STEM Director (Motion to Approve)

 

Jennifer Miller presented the committee with the updated committee roster for the 2018-2019 school year. She noted that some teachers changed committees from last year, since lead teachers typically are on the Instruction Committee. This roster was approved back in June after the committee placement preference packet was distributed. The updated roster includes new teachers hired over the summer and the new Personnel Secretary. 

 

On MOTION of Bianca Bell-Reed, SECONDED by Kelley Christenson, and CARRIED, the Updated Committee Roster for 2018-2019 was approved.   

 

Item #5 Updated Staff Roster for 2018-2019, Jennifer Miller, STEM Director (Motion to 

Approve)

 

Jennifer Miller presented the committee with the 2018-2019 staff roster. There was an addition of two certificated teachers to the roster: Julie Nguyen in Kindergarten and Bridget Badro in fifth grade.  Due to increase in enrollment, additional paraprofessionals were hired over the summer. The updated staff roster will be presented to the FCPS Board for final approval at the September 20th board meeting.

 

On MOTION of Bianca Bell-Reed, SECONDED by Kelley Christenson, and CARRIED, The Updated Staff Roster for 2018-2019 was approved.   

 

Item #5 Professional Goal Setting Meetings, Jennifer Miller, STEM Director (Informational Item)

 

Jennifer Miller presented that professional goal setting meetings will take place September 17 through September 19. She stated that because of increased staff numbers, there will be a floating substitute teacher that will allow teachers to attend their 30 minute goal setting meetings during the school day, vs. holding these meetings only before and after school as in previous years. Mrs. Miller will also accept requests for before and after school times if preferred by the teacher. The meetings will be used to review current and previous data, as well as setting goals for this upcoming year.  Mrs. Miller will also review the evaluation cycle with all teachers. A scheduled with possible times will be presented to staff beforehand,  

 

Announcements: NONE

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Bianca Bell-Reed, SECONDED by Kelley Christenson, and CARRIED, the Personnel Committee adjourned at 7:43 a.m.  

 

Minutes respectfully submitted by: Elisa Vallejo

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Personnel Committee

 

August 28, 2018

 

A meeting of the Personnel Committee was held on Tuesday, August 28, 2018 at 7:19 a.m. in the Hands-On Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order: Kate Hetu, Chair

 

The Personnel Committee meeting was called to order at 7:19 a.m. by Chair, Kate Hetu.

 

Roll Call: Kate Hetu, Chair

 

Personnel Committee Members Present: Kate Hetu, Veronica Palazzola, Stephanie Ellerbe, Abigail Gillmore, Brooke Schiffman, Jennifer Miller, Jennifer Pimentel 

 

Excused Members: Cedric Ramirez and Fernando Gomez 

 

Non-Committee Members: Cecilia Quijano, Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry, Kelley Christenson

 

Additions/Corrections to the Agenda: Kate Hetu, Chair

 

There were no additions/corrections to the agenda. 

 

Approval of Minutes from June 12, 2018:  Kate Hetu, Chair

 

Item #1 Minutes from the June 12, 2018 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Veronica Palazzola, SECONDED by Stephanie Ellerbe, and CARRIED, the minutes were approved as submitted. 

 

Presentations from the Public:  Kate Hetu, Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business: 

 

Item #3 Selection of Personnel Committee Secretary, Kate Hetu, Personnel Chair (Motion to Approve)

 

Kate Kate Hetu presented the need for volunteers to serve as Committee Secretaries. Stephanie Ellerbe volunteered to serve as the Personnel Committee Secretary for the 2018-2019 school year.

 

On MOTION of Veronica Palazzola, SECONDED by Stephanie Ellerbe, and CARRIED, the selection of personnel committee secretary was approved unanimously.

 

Item #4 Updated Committee Roster for 2018-2019, Jennifer Miller, FCLA Director (Motion to Approve)

 

Mrs. Miller presented the 2018-2019 Updated Committee Roster for Fenton Charter Leadership

Academy. There were no changes to the roster. All full-time staff members have been assigned to a committee. Once all committee secretaries have been assigned, this information will be shared with staff. 

 

On MOTION of Stephanie Ellerbe, SECONDED by Brooke Schiffman, and CARRIED, the Updated Committee Roster for 2018-2019 was approved unanimously.

 

Item #5 Updated Staff Roster for 2018-2019, Jennifer Miller, FCLA Director 

(Motion to Approve)

 

Mrs. Miller presented the 2018-2019 Updated Staff Roster for Fenton Charter Leadership

Academy. There were no changes to the roster. The roster will be approved at the next board meeting on September 20th.

 

On MOTION of Stephanie Ellerbe, SECONDED by Veronica Palazzola, and CARRIED, the Updated Staff Roster for 2018-2019 was approved unanimously.

 

Item #6 Professional Goal Setting Meetings, Jennifer Miller, FCLA Director (Informational Item)

 

Mrs. Miller presented the committee with information regarding the professional goal setting meetings. These meetings will take place on September 17th -19th and last approximately 20-30 minutes. All certificated classroom teachers and education specialists will meet with Mrs. Miller to review data and set goals for the new school year. Teachers will review their MAP data and compare the scores of their previous class to the scores of their grade level and the FCPS organization. Third, Fourth and Fifth Grade teachers will review last year’s SBAC results. All teachers will also review their current student data.  These meetings give teachers an opportunity to set goals and measure their progress. These practices help to ensure students are meeting grade level standards and the data is a great predictor for how students will perform on the SBAC.

 

Due to our increasing school size, a floating substitute will be on campus during these meetings. This substitute will rotate among the teachers and cover their classes while teachers are meeting with Mrs. Miller. Teachers may sign up for preferred times during the school day. If you prefer to meet before or after school, please contact Mrs. Miller.

 

Announcements: 

 

There were no announcements.

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Veronica Palazzola, SECONDED by Stephanie Ellerbe, and CARRIED, the Personnel Committee adjourned at 7:43 a.m.  

 

Minutes respectfully submitted by: Kate Hetu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Personnel Committee

 

Thursday August 30, 2018

7:15 a.m. – Auditorium 

 

Minutes

 

A meeting of the Personnel Committee was held on Thursday, August 30, 2018 at 7:15 a.m. in the Auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Call to Order: Tiene Hauck and Megan Stevenson, Co-Chairs

 

The Personnel Committee meeting was called to order at 7:17 a.m. by Co-Chairs, Tiene Hauck and Megan Stevenson.

 

Roll Call: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Personnel Committee Members Present: Tiene Hauck, Megan Stevenson, Emily Aaronson, Sandra Hernandez, Emma Colmenares, Jocelyn Condo, Jazmin Luna, Carmen Solis, Cassondra Barrett, Rachel Cohen, Carmen Solis, Kristine Khachian, Angela Boyd, Toni Frear, Marie Kirakosian, Bernadette Montajes and Cary Rabinowitz

 

Personnel Committee Members Excused: Sirui Thomassian

 

Non-Members in Attendance: Walter Gomez and Robin Rodriguez

 

Additions/Corrections to the Agenda: Tiene Hauck and Megan Stevenson, Co-Chairs

 

There were no Additions/Corrections to the Agenda.

 

Approval of Minutes:  Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #1 Approval of Minutes from the June 14, 2018 meeting of the Personnel Committee: Tiene Hauck and Megan Stevenson, Co-Chairs 

(Motion to Approve)

 

On MOTION of Sandra Hernandez, SECONDED by Angela Boyd, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

Old Business: There is no old business.

 

New Business:

 

Item #3 Selection of Personnel Committee Secretary, Cary Rabinowitz, SMBCCS Director (Motion to Approve) 

Mr. Rabinowitz presented the need for volunteers to serve as Committee Secretaries. Carmen Solis, Cassondra Barrett and Kristine Khachian volunteered.

 

On MOTION of Cassondra Barrett, SECONDED by Kristine Khachian, and CARRIED, the Selection of the Personnel Committee Co-Secretaries was approved as submitted.

 

Item #4 Updated 2018-2019 SMBCCS Staff Roster, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

 

Mr. Rabinowitz presented the 2018-2019 Updated Staff Roster for SMBCCS. He highlighted new additions to the roster that include some shifting in grade levels and classroom usage. Christy Namkung was moved from Kindergarten to a 4th grade teaching position in room 23. Jennifer Flynn was moved from TK to a Kindergarten teaching position. The position for Library Media Clerk remains open at this time. The position will be filled once Teacher’s Assistants are in place in the classrooms. Temporary positions being filled at SMBCCS include Mr. Brown in Upper SDC, acquired through Direct Ed and the school nurse, Ms. Andrey Martinez. Our Behavioral Technician, Mr. Jose Hernandez, and our Primary Educational Specialists, Jennifer Allen and Denise Molina, will be moved from Room 49 to Room 3. Room 49 will now be used for our various service providers.  The Auditorium office that was once used for Speech will now be used for assessing students.

 

On MOTION of Toni Frear, SECONDED by Marie Kirakosian, and CARRIED, the Updated Staff Roster for 2018-2019 was approved as submitted.

 

Item #5 Updated Committee Membership Roster, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

Mr. Rabinowitz presented the updated SMBCCS 2018-2019 Committee Membership Roster.. The most recent changes include the addition of new faculty. Thank you to this year’s committee chairs and secretaries for their hard work and continued dedication.

On MOTION of Jazmin Luna, SECONDED by Kristine Khachian, and CARRIED, the SMBCCS 2018-2019 Committee Membership Roster, was approved as submitted. 

 

Item #6 Professional Goal Setting Meetings, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz presented the committee with information regarding Professional Goal Setting 

Meetings that will be held the week of September 17th to September 20th. A calendar link will be

readily available for teachers to sign up for their meeting. Professional Goal Setting Meetings

will be held twice during the school year.  For beginning of year meetings, Mr. Rabinowitz will meet with each teacher to review the teacher’s previous year’s student data, reflect on the prior year’s accomplishments and challenges, and set goals for the year. Mid-year Professional Goal Setting Meetings will focus on reviewing progress toward meeting pre-determined goals and identifying focus students and looking at student profiles in preparation for state testing.

 

Item #7 FCPS Employee Handbook, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz discussed how the FCPS Employee Handbook was distributed, discussed and

reviewed at a prior Faculty Meeting for the 2018- 2019 school year. An electronic copy of the

handbook is also available on the Fenton flash drive that was distributed to all employees. It is important that all employees read the Handbook, sign and submit the At-Will Acknowledgement page found on page six of the Handbook as soon as possible. 

 

Item #8 Maternity Leave Request - Ariana Gomez, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

Mr. Rabinowitz informed the Committee that Ariana Gomez has requested to go on Maternity Leave in mid-September. 

 

On MOTION of Carmen Solis, SECONDED by Bernadette Montajes, and CARRIED, the Maternity Leave Request for Ariana Gomez was approved as submitted.

 

Item #9 Maternity Leave Request – Denise Molina, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

Mr. Rabinowitz informed the Committee that Denise Molina has requested to go on Maternity Leave in mid-October. 

 

On MOTION of Carmen Solis, SECONDED by Angela Boyd, and CARRIED, the Maternity Leave Request for Denise Molina was approved as submitted.

 

Announcements:  

 

Mr. Rabinowitz informed the committee about a Parent Information Session on Thursday, August 30, 2018 at 5 p.m. Information about Uplift Family Services will be presented to the parents and Johana Juarez, our Parent Center Director, will present as well.  A flyer in regards to the event was posted on Class Dojo.

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Marie Kirakosian, SECONDED by Sandra Hernandez, and CARRIED, the Personnel Committee adjourned at 7:36 a.m.  

 

 

Minutes respectfully submitted by: Carmen Solis

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Primary Center

 

Unapproved Minutes

Personnel Committee

 

September 7, 2018

 

A meeting of the Personnel Committee was held on Friday, September 7, 2018 at 7:15 a.m. in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order: Coco Salazar, Co-Chair  

 

The Personnel Committee Meeting was called to order at 7:19 a.m. by Co-Chair, Coco Salazar.    

 

Roll Call: Lorena Sanchez, Secretary

 

Members Present: Coco Salazar, Nina Ferman, Karen Knapp, Celina Calvillo, Jeanette Hernandez, Laura Holmes, Wendy Kaufman, Judy Lee, Cristina Moran, Richard Parra, Krystal Rodriguez, Angelica Salceda, Shirley Saetang, Lorena Sanchez, Sandra Valle, Laura Vasquez

 

Members Excused: Daniela Quila, Cedric Ramirez, Monica Castañeda

 

Members Absent: None

 

Additions/Corrections to the Agenda:  Nina Ferman, Co-Chair    

 

There were no additions or corrections to the agenda.

 

Approval of Minutes from June 14, 2018: Coco Salazar, Co-Chair

 

Item #1 Minutes from the June 14, 2018 meeting of the Personnel Committee  

(Motion to Approve)

 

On MOTION of Angelica Salceda, SECONDED by Shirley Saetang, and CARRIED, the Minutes of the Personnel Committee Meeting of June 14, 2018, were approved as submitted.

 

Presentations from the Public: Nina Ferman, Co-Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

There was no Old Business.

 

New Business:

 

Item #3 Update on FPC Afterschool Security Position, Richard Parra, FPC Director (Informational Item)

Richard Parra updated the committee that, over the summer, we were originally hiring for a part-time (5.5 hours) security position. A correction was then sent out that we would hire two four-hour positions, a part-time afterschool security position and a part-time custodian position. The cost of hiring a 5.5 is just as expensive as one full-time. It is cheaper to hire two part-time.

Item #4 Hiring of FPC Part-Time Custodian, Richard Parra, FPC Director (Motion to Approve)

Richard Parra informed the committee that Jesus Ramos, a former Teacher Assistant, will now be hired as our part-time custodian. 

On MOTION of Wendy Kaufman, SECONDED by Laura Vasquez, and CARRIED, the Hiring of FPC Part-Time Custodian was approved.

Item #5 Hiring of FPC Part-Time Security, Richard Parra, FPC Director (Motion to Approve)

Richard Parra informed the committee that Bryan Sanchez will now be hired as our part-time security. Bryan Sanchez will start on Monday, September 10th.

On MOTION of Jeanette Hernandez, SECONDED by Karen Knapp, and CARRIED, the Hiring of FPC Part-Time Security was approved.

Item #6 Tiffany Crawford’s Request for Maternity Leave Extension, Richard Parra, FPC Director (Motion to Approve)

Richard Parra informed the committee that Tiffany Crawford has requested to extend her maternity leave until January 7, 2019. Marcia Strauss will cover for Mrs. Crawford while she is gone. If a need arises for additional support, we will use DirectEd services.

On MOTION of Laura Holmes, SECONDED by Sandra Valle, and CARRIED, Tiffany Crawford’s Request for Maternity Leave Extension was approved.

Item #7 Updated FPC Roster, Richard Parra, FPC Director (Motion to Approve)

Richard Parra highlighted new additions to our 2018-2019 Updated Staff Roster for FPC. Bryan Sanchez, our new Part-time security, will replace Gilbert Huerta. We will also be adding Jesus Ramos as our part-time custodian. 

On MOTION of Krystal Rodriguez, SECONDED by Celina Calvillo, and CARRIED, the Updated FPC Roster was approved.

 

Announcements:  

 

Richard Parra thanked our wonderful Behavior Support Team, Wendy Kaufman, Laura Vasquez, Paola Ramirez, Max Young, and the SPED and Support staff, for all their hard work and dedication thus far. Mr. Parra also thanked teachers for all their hard work to ensure student success.  He asked that teachers to please remember they have a support team if they see a need arising with struggling students academically and socially.  

 

Teachers were reminded to read the Personnel Handbook and submit the signed At-Will Acknowledgement page found on page six of the Handbook as soon as possible. 

 

Richard Parra also shared that Goal Setting meetings will be held on September 18th, 21st, and 25th. Certificated staff have signed up for a date and time slot via the Google Sheets email Mr. Parra sent out. 

 

Next Regular Meeting:  TBA

 

Adjournment:

 

On MOTION of Karen Knapp, SECONDED by Judy Lee, and CARRIED, the Personnel Committee meeting adjourned at 7:42 a.m.

 

Minutes respectfully submitted by: Lorena Sanchez

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.4.

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

School Community Relations Council

 

Unapproved Minutes of the School Community Relations Council

 

August 28, 2018

 

A meeting of the School Community Relations Council was held on Tuesday, August 28, 2018 at 2:51 p.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342. 

 

Call to Order: Elizabeth Jimenez, Co-Chair

 

The School Community Relations Council meeting was called to order at 2:51 p.m. by Council Co-Chair, Elizabeth Jimenez.

 

Roll Call: Elizabeth Jimenez, Co-Chair

 

Members Present: Barbara Aragon, Robin Brenneisen, Breanne Francois, Angel Garcia, Lara Hovaguimian, Elizabeth Jimenez, Yadira Mendoza, Cheryl Perkins, Leticia Padilla Parra, Tiffany Walker 

 

Members Excused: Alin Kazarian, Jessi Tello

 

Members Absent: none

 

Additions/Corrections to the Agenda: Elizabeth Jimenez, Co-Chair

 

Item #8 SCRC Secretaries was added to the agenda.

 

Item #1               Minutes from the June 6, 2018 meeting of the School Community

                                    Relations Council  (Motion to Approve)

 

On MOTION of Lara Hovaguimian, SECONDED by Tiffany Walker, and CARRIED, the minutes were approved as submitted.

 

Item #2 Any person(s) desiring to address the School Community Relations Council on any proper matter

 

There were no presentations from the public.

 

New Business:  

 

Item #3 Halloween Parade/Activities, Leticia Padilla Parra, FACS Director (Informational Item)

 

Leticia Padilla Parra informed the committee that the planning of the Halloween Parade/Activities is in progress. Robin Brenneisen volunteered to communicate with Veronica Ramos and begin organizing the Halloween parade, baskets, and other activities. The information will be passed on to all grade level lead teachers and staff.

 

Item #4 5TH Grade/Culmination Performance, Leticia Padilla Parra, FACS Director (Informational Item)

 

Leticia Padilla Parra notified the council that 5th grade teachers are discussing the possibility of combining their 5th grade culmination with their yearly performance in order to limit the amount of instructional time used for practices. The council agreed to try it out for this year to see if/how other performances/practice times are affected by this change. If need be, a future revision would have to be made.

 

Item #5 YPI, Leticia Padilla Parra, FACS Director (Informational Item)

 

Leticia Padilla Parra briefed the council on the YPI afterschool program at FACS. Beginning September 17, 2018, Lydia Escobar will lead the YPI program afterschool. Personnel are currently completing all of the hiring requirements; fingerprints etc. and the program is already full, and will serve 82 students. Any future candidates are being placed on a waiting list.

 

Item #6 DIY, Leticia Padilla Parra, FACS Director (Informational Item)

 

Leticia Padilla Parra shared with the council that the DIY Girls afterschool program will begin on September 11, 2018. The group will meet every Tuesday in the Studio from 3-5 p.m. The DIY consists of ten 2hr. classes that focus on encouraging girls to learn coding and engineering skills. 

 

Item #7 Updated Uniform Policy, Leticia Padilla Parra, FACS Director (Motion to Approve)

 

Leticia Padilla Parra explained the need to update FACS’ Uniform Policy. The updated policy will now include “jeggings” as one of the clothing items that are not part of the accepted uniform items.

 

On MOTION of Robin Brenneisen, SECONDED by Lara Hovaguimian, and CARRIED, the updated Uniform Policy was approved.

 

Item #8 SCRC Secretaries, Elizabeth Jimenez (Motion to Approve)

 

Elizabeth Jimenez informed the council members that the SCRC is in search of volunteers to be the secretary/ies for the council. Lara Hovaguimian, and Cheryl Perkins volunteered to share the responsibility.

 

On MOTION of Leticia Padilla Parra, SECONDED by Yadira Mendoza, and CARRIED, the secretaries for the SCRC were approved.

 

Announcements: none

 

Next Regular Meeting:  TBD

 

Adjournment: 

 

On MOTION of Lara Hovaguimian, SECONDED by Angel Garcia, and CARRIED, the School Community Relations Council meeting adjourned at 3:17 p.m.

 

Minutes respectfully submitted by: Yadira Mendoza

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Parent Advocacy Committee Meeting

 

August 31, 2018

 

A meeting of the Parent Advocacy Committee was held on Friday, August 31, 2018 at 7:26 a.m. in the Hand-on Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Krista Casanova, Chair

 

The Parent Advocacy Committee meeting was called to order at 7:26 a.m. by Chair, Krista Casanova.

 

Roll Call: Krista Casanova, Chair

 

Parent Advocacy Committee Members Present: Krista Casanova, Lindsay Oquindo, Kaitlyn Ackerman, Camille McIntosh, Jennifer Miller

 

Non-committee Members: Bridget Badro, Sydney Crowe, Elizabeth Marquez, Jennifer Pimentel, Alejandra Muñoz, Rolando Gutierrez, Raquel Contreras, Lauren Cappelli

 

Members Excused: Tony Peña, Susana Orozco

 

Additions/Corrections to the Agenda:  There was one correction to the agenda, Item #1 will be the approval of the minutes from the June 13, 2018 meeting of the Parent Advocacy Committee. 

 

Approval of Minutes: Krista Casanova, Chair

 

Item #1 Minutes from the June 13, 2018 meeting of the Parent Advocacy Committee.  (Motion to Approve)

 

On MOTION of Lindsay Oquindo, SECONDED by Kaitlyn Ackerman, and CARRIED, the minutes were approved as submitted.

 

 

Presentations from the Public:  Krista Casanova, Chair

 

Item #2 Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

There was no old business.

 

New Business:

 

Item #3 Selection of Parent Advocacy Committee Secretary Krista Casanova, Chair (Motion to Approve)

 

Volunteers for a committee secretary were requested. Lindsay Oquindo expressed her 

willingness and interest at accepting the position of committee secretary.

 

On MOTION of Lindsay Oquindo, SECONDED by Kaitlyn Ackerman, and CARRIED.  Lindsay Oquindo was approved as secretary of the Parent Advocacy Committee. 

 

Item #4 School Wide Performances Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel discussed the process for the school wide performances to be held throughout the year. Teachers or grade levels can choose between three different events to hold performances: Winter Performances held Tuesday, December 11 through Thursday, December 13, the Semester Award Assemblies held January 22 through the 28th, or the Parent Advocacy Night meeting held March 6, 2019. Teachers may also choose to hold performances within their classrooms any date between September 17, 2018 to May 23, 2019. Please submit your top 3 choices to Jennifer Pimentel on or before September 7th. Teachers have received a copy of the preference form during our second day of professional development. 

 

Item #5 Field Trips, Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee of the new protocol for field trips. In the past, grade levels have planned and booked their own field trips with administrators scheduling transportation. This year, grade levels will submit their choice of a field trip and Mrs. Pimentel will book the trip as well as the transportation. When planning a field trip, be mindful of the cost of admission as well as the distance to be traveled. Each grade level has been allocated funds to pay for one field trip a year, however any additional cost due to distance or price of admission will require fundraising. If grade levels choose to go on more than one field trip, the booking of the destination will need to be organized by the teacher. Administration will still book transportation for these additional field trips. Please submit your field trip request to Mrs. Pimentel by September 14, 2018. The memo was provided on the second day of our professional development. 

 

Item #6 Spirit Day Assemblies, Jennifer Miller, FCLA/STEM Director (Informational Item)

 

 

Mrs. Miller spoke to the committee about the Spirit Day Assemblies held every month by FCLA and STEM Academies. The assemblies began last year as a way to build our student community and recognize our students’ efforts in both attendance and behavior. Our first Spirit Day Assembly will be held September 7th, 2018. Mrs. Miller encouraged teachers to come out a few minutes before the 8:00 bell to witness the joy and camaraderie that takes place. The Spirit Day Assembly includes music, the pledge of allegiance, our school song, and the announcements of the winners of our VIP tables and shining stars. Our students stand during the Pledge of Allegiance and should remain standing through the school song. The assembly also recognizes one class from each grade level with exemplary attendance. The winner of each grade level will be given the attendance banner to hang on their door as recognition of the class effort to come to school each day. The assembly will take about 20 to 30 minutes, so please plan your day accordingly. Mrs. Miller has also sent teachers an updated copy of the layout of the assembly. The new layout has all classes seated on area A and C. Please refer to this map when lining your students up for the assembly to ensure plenty of space and safety for all classes. 

Item #7 FCPS Foundation Fundraiser Documents, Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller and Mr. Gutierrez spoke to the committee about the correct procedure to follow when organizing a fundraiser. It is very important to follow protocol during the entire fundraising process. Mrs. Miller has sent a flow map to the staff of the steps to take when organizing and executing a fundraiser. All fundraisers must be approved by the Parent Advocacy Committee prior to the fundraiser. The fundraiser must also be approved by the Foundation Board Chairperson. The Foundation Board Chair for FCLA is Krista Casanova. Pre-approved fundraisers will request Form A from the foundation chair. Non-approved fundraisers will need to request Form B. Mr. Gutierrez also emphasized the importance of accounting for the funds received. Once your fundraiser is complete, it is essential to turn in the funds raised to the office manager within 48 hours. An official count of the funds should be performed by both the office manager and the teacher turning in the funds. Once both parties have counted the funds, signatures will be required to ensure the amount raised is accurate. The office manager will then turn in the funds to the business office and it will be deposited in the grade level account. It is important to indicate where the money will be allocated as well as the reason for collecting the funds. When holding a fundraiser, it is very important to be transparent to prevent any suspicion of fraudulent activity. The funds raised should also be spent on the group that participated in the fundraiser. Please allow two weeks for funds to be deposited into the account. Once your fundraiser is complete, the Foundation Board has written a thank you letter which should be sent to any participants. 

 

Announcements: None

 

Next Regular Meeting:

 

TBD

 

Adjournment: 

 

On MOTION of Lindsay Oquindo, SECONDED by Kaitlyn Ackerman, and CARRIED, the Parent Advocacy Committee adjourned at 7:51 a.m.

 

Minutes respectfully submitted by: Krista Casanova, Chair

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

Parent Advocacy Committee Meeting

 

August 31, 2018

7:15 a.m.

 

Unapproved Minutes for Parent Advocacy Committee

 

A meeting of the Parent Advocacy Committee was held on Friday, August 31, 2018 at 7:28 AM in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Raquel Contreras, Chair

 

The Parent Advocacy Committee meeting was called to order at 7:28 a.m. by Chair, Raquel Contreras. 

 

Roll Call: Raquel Contreras, Chair

 

Parent Advocacy Committee Members Present: Raquel Contreras, Sydney Crowe, Lauren Cappelli, Bridget Badro, and Elizabeth Marquez

 

Non-committee Members Present: Jennifer Pimentel, Camille McIntosh, Kaitlyn Ackerman, Lindsay Oquindo, Alejandra Muñoz, and Krista Casanova

 

Members Excused: Tony Peña, Cecilia Quijano, and Alin Kazarian 

 

Additions/Corrections to the Agenda: There was one correction to the agenda, Item #1 will be the approval of the minutes from the June 13, 2018 meeting of the Parent Advocacy Committee. 

 

Approval of Minutes: Raquel Contreras, Chair

 

Item #1 Minutes from the June 13, 2018 meeting of the Fenton STEM Parent Advocacy Committee. (Motion to Approve)

 

On MOTION of Lauren Cappelli, SECONDED by Sydney Crowe, and CARRIED, the minutes were approved.

 

Presentations from the Public:  Raquel Contreras, Chair

 

Item #2 Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Parent Advocacy Committee Secretary, Raquel Contreras, Chair (Motion to Approve)

 

Ms. Contreras requested volunteers for secretary of the STEM Parent Advocacy committee. Sydney Crowe and Lauren Cappelli volunteered and were selected to be the secretaries of the STEM Parent Advocacy committee for the 2018-2019 school year. 

 

On MOTION of Lauren Cappelli, SECONDED by Sydney Crowe, and CARRIED, the selection of a committee secretary was approved.

 

Item #4 School Wide Performances Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel discussed the process for the school wide performances to be held throughout the year. Teachers may choose to perform with their grade level, another teacher, or alone. Teachers may hold performances at three different events during the school year: Winter Performances held between December 11 through December 13, the Semester Award Assemblies held January 22 through the 28, or the Parent Advocacy night meeting on March 6, 2019. Teachers may also hold performances in their classrooms any date between September 17 to May 23, 2019.  Please submit your top 3 choices to Jennifer Pimentel on or before September 7th. Preference forms were distributed during our second day of professional development. 

 

Item #5 Field Trips, Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee of the new protocol for field trips. In the past, teachers have planned and booked their own field trips, but this year, Mrs. Pimentel will book the field trip and transportation. When planning a trip, please keep in mind the distance and cost of the field trip. Each grade level has been allocated funds for one field trip a year, but any additional cost due to distance or price of admission will require fundraising. Extra field trips will be planned by the teacher, but the bus requests will be submitted by Mrs. Pimentel. Please submit your field trip request to Mrs. Pimentel by September 14, 2018. The memo was provided on the second day of our professional development. 

 

Item #6 Spirit Day Assemblies, Cecilia Quijano, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Miller spoke on behalf of Mrs. Quijano, and discussed the Spirit Day Assemblies held each month by FCLA and STEM Academies. Spirit Day Assemblies began last year to recognize students’ attendance and behavior efforts on a school-wide level. Our first Spirit Day Assembly will be held on September 7, 2018. The Spirit Day Assembly includes music, the pledge of allegiance, our school song, and the announcements of the winners of our VIP tables and shining stars. Our students stand during the pledge of allegiance, and should remain standing for the spirit song. The assembly also recognizes one class from each grade level with exemplary attendance. The classroom with the highest monthly average attendance will earn the attendance banner to be hung from their classroom door. The assembly will take place for 20 to 30 minutes. Mrs. Miller has also sent teachers an updated copy of the layout of the assembly. The new layout has all classes seated on area A and C. Please refer to this map when lining your students up for the assembly.

 

Item #7 FCPS Foundation Fundraiser Documents, Jennifer Miller FCLA/STEM Director (Informational Item)

 

Mrs. Miller and Mr. Gutierrez spoke to the committee about the correct procedure to follow when organizing a fundraiser. It is very important to follow protocol during the entire fundraising process. Mrs. Miller has sent a flow map to the staff of the steps to take when organizing and executing a fundraiser. All fundraisers must be approved by the Parent Advocacy Committee prior to the fundraiser. The fundraiser must also be approved by the Foundation Board Chairperson. The Foundation Board Chair for STEM is Kelley Christenson. Pre-approved fundraisers will request Form A from the foundation chair. Non-approved fundraisers will need to request Form B. Mr. Gutierrez also emphasized the importance of accounting for the funds received. Once your fundraiser is complete, it is essential to turn in the funds raised to the office manager within 48 hours. An official count of the funds should be performed by both the office manager and the teacher turning in the funds. Once both parties have counted the funds, signatures will be required to ensure the amount raised is accurate. The office manager will then turn in the funds to the business office and it will be deposited in the grade level account. It is important to indicate where the money will be allocated as well as the reason for collecting the funds. The funds raised should also be spent on the group that participated in the fundraiser. Please allow two weeks for funds to be deposited into the account. 

 

Item #8 Fifth Grade Level Fundraisers, Alejandra Muñoz, STEM 5th Grade Educator (Motion to Approve)

 

On MOTION of Lauren Cappelli, SECONDED by Sydney Crowe, and CARRIED, the fifth grade level fundraisers were approved.

 

Ms. Muñoz spoke to the committee about the three fundraisers fifth grade has scheduled for this  year. Their first fundraiser is a pizza sale, which will be held on Friday, September 14 after school. The cost is $3 for a pizza slice and a water or Capri Sun. Their second fundraiser is the Pop-tober fundraiser held October 9 through October 31; individual bags of flavored popcorn will be sold from Popcornopolis with 50% profit. The cost is $7-$14 per popcorn bag. Their last fundraiser will be the Holiday Gram sale held December 3 through December 14. The cost of a Holiday Gram is 50 cents, and will include a holiday-themed card and a candy treat. All funds raised will go to the three fifth grade field trips scheduled for this year: the Griffith Observatory in November, the California Science Center at the end of the year, and the overnight field trip to Science Camp CIMI on Catalina Island. 

 

Announcements: None

 

Next Regular Meeting: TBD

 

Adjournment: On MOTION of Lauren Cappelli, SECONDED by Sydney Crowe, and CARRIED, the Parent Advocacy Committee was adjourned at 7:57 AM. 

 

Minutes respectfully submitted by: Lauren Cappelli

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. D. 

 

Treasurer/CFO’s Report

(See presentation slides)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. E. 

 

Directors’ Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.E.1.

FENTON AVENUE CHARTER SCHOOL (FACS)

DIRECTOR’S REPORT

 

September 20, 2018

 

The mission of Fenton Avenue Charter School is to further instill the joy of learning by creating an environment that promotes confident, self-reliant, interdependent learners who become productive, contributing citizens of the community.

 

State Charter Number:  30

 

General Information on Enrollment and Attendance:

 

Fenton Avenue Charter School Enrollment (3-5):

TK 3rd Grade 4th Grade 5th Grade Total    ADA%

 13            227                 230               253                 723                 98.1%

 

Enrollment and Attendance:

Enrollment at Fenton Avenue Charter School is 723 students with ADA at 98.1%. Overall enrollment is lower this year than a year ago, and enrollment has fluctuated slightly each week since school began in August. We will continue seeking ways to increase our enrollment. 

 

Instruction

 

Professional Development: Fenton Avenue Charter School teachers participated in a Benchmark Advance professional development day on August 9, 2018. This training provided excellent insight as to the implementation of the program with an emphasis on small group instruction. This small group emphasis will be implemented in all classrooms beginning this school year in order to continue to raise student achievement.

 

2018-2019 Staffing Update: FACS had a few staffing changes that occurred due to changes that were necessary during the summer. Christie Collins moved from a TK to a 3rd grade position due to lower than expected TK enrollment. Leanna Hendrix left her 3rd grade position and accepted the position of Instructional Technology Coach. Thank you to both of them for graciously taking on these new challenges late in the summer.

 

Instructional Technology Coach: This summer Leanna Hendrix accepted the position of Instructional Technology Coach at FACS. It was determined that with the recent addition of additional laptops, iPads, and Dash Robots an Instructional Technology Coach working alongside our teachers would be the ideal position to help make an impact on student achievement. She previously held the Technology Specialist position, and did an excellent job, but due to budget concerns returned to the classroom to teach 3rd grade. Leanna is very excited to take on this challenge. She has dedicated much time and energy to designing a unique program that blends Benchmark Advance with technology. Leanna's hard work, flexibility, and courage are very much appreciated. 

Mathematics Assessments: New mathematics assessments will be administered beginning this school year. These assessments are better aligned to the expectations of the Common Core state standards and the SBAC assessment format. Teachers have met with the FCPS Chief Academic Officer, Dr. Riddick, and the FCPS Instructional Coaches, Mrs. Ferri and Mrs. Elvira, during staff meetings as well as at grade level meetings to discuss best practices for test administration and strategies for assessment protocol.  

NWEA® MAP Common Core Aligned Assessments for 2018-2019: Fenton Avenue Charter School is in its fourth year of NWEA® MAP implementation using the online standardized, summative assessments to measure progress over time in the areas of reading, math, and language. Beginning this year, the MAP assessments will be administered three times during the school year in order to provide teachers with data that will allow them to examine the academic growth of their students and target instruction as necessary. These data-driven decisions will improve classroom instruction and allow our students an additional opportunity to experience an online assessment. The NWEA MAP assessment has become an integral part of our internal data and progress monitoring for data discussions and guiding instruction.  

 

ELPAC Initial Assessments: FACS has completed all ELPAC initial assessments. Thank you to Barbara Aragón and Veronica Ramos for organizing the ELPAC testing materials and completing all initial assessments. ELPAC Summative testing will begin in February. 

 

Positive Behavioral Interventions and Supports (“PBIS”): Fenton Avenue Charter School continues to implement Positive Behavioral Interventions and Supports program. FACS has focused on positive behaviors and minimized negative behaviors. Thank you to Jessi Tello and the FACS PBIS team, comprised of teacher members from every grade level, for continuing to lead the successful implementation of this important program. 

 

Professional Goal Setting for Staff: FACS Professional Goal Setting meetings have begun and will continue through September. Certificated staff meets with the Director and CAO to discuss goals for the year, reflect on accomplishments from the previous year and discuss data and plans for the future. 

 

DIY Girls After-school Engineering Class: A very exciting opportunity has been offered to 5th grade girls at FACS. DIY Girls is an after-school program that seeks to inspire girls’ interest in the area of engineering through fun and engaging coding/craft projects. The cost free program, taught by engineering students from local universities, has accepted 32 girls into the class.  The program meets for 10 Tuesdays, from 3:00 pm to 5:00 pm in the FACS studio, and will conclude with a presentation for parents on the final week.

 

School Community

TK Annual Meet and Greet: Ms. Mendoza held the annual Meet and Greet for our TK families on Friday, August 10, 2018. Parents and students were able to tour the school and meet the teacher. Parents and students were happy and excited during this opportunity to spend time in the classroom together before the start of the school year.

Parent Orientation: All grades completed successful and well-attended parent orientations during the second week of school.  Parents met in the auditorium to hear about school-wide expectations and then spent time in classrooms.  All classrooms reflected high expectations and it was evident that FACS teachers work hard to maintain a positive climate for their students.  

 

Facility Update

 

The custodial and maintenance crews worked hard all summer preparing the campus for the first professional development day for FCPS and the first day of school. The school underwent necessary maintenance with a deep cleaning of all classrooms and restrooms. The school’s landscaping is in the process of being cleaned up and refreshed. 

 

 

 

 

 

Upcoming Events: 

 

    • 1st Periodic Progress Report Week
    • Professional Development Day #4
    • 6:00-7:00pm SCRC Parent Night Meeting 
    • Latino Heritage Performance
    • 6:00-7:00pm Middle School Parent Meeting
    • Red Ribbon Week
    • Halloween Parade

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.E.2.

SANTA MONICA BOULEVARD COMMUNITY CHARTER SCHOOL (SMBCCS)

DIRECTOR’S REPORT

 

September 20, 2018

 

Santa Monica Boulevard Community Charter School promotes academic achievement in a collaborative environment that creates self-confident, self-reliant learners who will become positive contributors to their communities.

 

State Charter Number:  446

 

ENROLLMENT AND ATTENDANCE

 

Numbers as of September 14, 2018:

Monthly Attendance Average- 98.4

Cumulative Attendance Average- 98.4 

 

 

Pre-K

TK

K

1st

2nd

3rd

4th

5th

6th

Total

9/14/18

79

22

120

111

138

136