Board Agenda

Fenton Charter Public Schools

Meeting of the Board of Directors 

AGENDA
FENTON CHARTER PUBLIC SCHOOLS

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes.

 

FCPS: 8928 B Sunland Boulevard, Sun Valley, CA 91352 (818) 962-3630

FACS: 11828 Gain Street, Lake View Terrace, CA 91342 • (818) 896-7482

SMBCCS: 1022 North Van Ness Avenue, Los Angeles, CA 90038 • (323) 469-0971

FPC: 11351 DronfieldAvenue, Pacoima, CA 91331 • (818) 485-5900

STEM and FCLA: 8926 Sunland Boulevard, Sun Valley, CA 91352 • (818) 962-3636

 

REGULAR MEETING - BOARD OF DIRECTORS

 

January 31, 2019 – 4:30 P.M.

Fenton Charter Public Schools

8928B Sunland Boulevard, Sun Valley, CA  91352

AGENDA

Instructions for Presentations to the Board by Parents and Citizens

The Fenton Charter Public Schools ("Charter Schools'") welcome your participation at the Charter Schools' Board meetings. The purpose of a public meeting of the Board of Directors ("Board") is to conduct the affairs of the Charter  Schools  in public. Your participation assures us of continuing community interest in our Charter Schools. To assist you in the case of speaking/ participating in our meetings, the following guide lines are provided:

 

  1. Agendas are available to all audience members at the door to the meeting. 
  1. '"Request to Speak" forms are available to all audience members who wish to speak on any agenda items or under the general category of " Presentations from the Public."" "Presentations from the Public" is set aside for members of the audience to raise issues that are not specifically on the However, due to public meeting laws, the Board can only list e n to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
  1. You may also complete a "Request to Speak'" form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your "Request to Speak" form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item. The total time allocated to agenda items will not exceed thirty (30) minutes per item.
  1. When addressing the Board. speakers are requested to state their name and address from the podium and adhere to the time limits set forth. 
  1. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 8928B Sunland Boulevard, Sun Valley, California.

 

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

B. Roll Call – Secretary of the Board – Kelley Christenson and Veronica Palazzola

 

C. Flag Salute – Chair Lucente

 

D. Approval of the Agenda – Chair Lucente

 

The Chair will request any amendments to the agenda, and then approval.

 

E. Minutes of Previous Regular Meeting - Chair Lucente

 

Minutes of the December 6, 2018 Regular Meeting of the Board of Directors will be presented for approval. 

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

Any persons present desiring to address the Board of Directors on any proper matter.

 

Agenda items:  No individual presentation shall be for more than five (5) minutes and the total time for this purpose shall not exceed thirty (30) minutes per agenda item.  

 

Non-agenda items:  No individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes.  

 

Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

 

B. Committee/Council Reports

 

1. Finance Committee:  Sarah Ananta, Maria Patrón (FPC); Holly Putnam, AJ Smith (SMBCCS); Romelia Lagunas (FCLA); Dominica Yasuda (STEM)

Budget, Facilities and Safety Council:  Vanessa Ettleman, Tony Peña (FACS)

 

2. Instruction Committee:  Nitima Angus, Mara Shinn Smith (FPC); Gaby Arroyo, Jennifer Nishimoto (SMBCCS); Maria Cordero (FCLA); Melissa Sopitkuankan (STEM)

Curriculum and Assessment Council:  Lee Melo, Christopher Torres (FACS)

 

3. Personnel Committee:  Nina Ferman, Coco Salazar (FPC); Megan Stevenson, Tiene Hauck (SMBCCS); Kate Hetu (FCLA); Elisa Vallejo (STEM)

Human Resource and Personnel Council:  Leanna Hendrix, Mercedes Meeks (FACS)

 

4. Parent/Community Advocacy Committee:  Robyn Gallo, Bridget Ruiz (FPC); Ariana Gomez, Bunny Wolfer (SMBCCS); Krista Casanova (FCLA); Raquel Contreras (STEM)

School-Community Relations Council:  Elizabeth Jimenez, Yadira Mendoza (FACS)

 

a. School Site Council 

b. English Learner Advisory Committee

 

C. Treasurer/CFO’s Report: Kristin Dietz, Vice President, EdTec - FCPS Treasurer and Chief Financial Officer

 

The Chief Financial Officer will present the FCPS financial statements cash flow position, and any variations in revenues and expenditures from the approved 2018-2019 budgets, and November 2018 Financials for all sites.

 

D. Directors’ Reports 

 

1. Fenton Avenue Charter School (FACS) – Mrs. Leticia Padilla Parra

 

2. Santa Monica Boulevard Community Charter School (SMBCCS) – Mr. Cary Rabinowitz

 

3. Fenton Primary Center (FPC) – Mr. Richard Parra

 

4. Fenton STEM Academy (STEM) – Mrs. Jennifer Miller

 

5. Fenton Charter Leadership Academy (FCLA) – Mrs. Jennifer Miller

 

E. Chief Academic Officer’s Report – Dr. David Riddick

 

F. Executive Director’s Report:  Irene Sumida

 

III. CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items. 

 

A. Recommendation to receive and file 2017-2018 School Accountability Report Cards (SARC) for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy

 

B. Recommendation to approve 2019-2020 Instructional Calendar

 

  1. C.Recommendation to approve Memorandum of Understanding with “The World is Just a Book Away” (“WIJABA”) and Fenton Primary Center

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve appointment of Community Representative to the FCPS Board of Directors

 

B. Recommendation to approve plan for implementation of “Low-Performing Students Block Grant” allocated to Fenton Avenue Charter School and Fenton STEM Academy

 

C. Recommendation to approve expenditure for item above spending authority of Executive Director

 

D. Recommendation to approve use of one-time unrestricted funds at each school site to support the implementation of California’s academic standards

 

E. Recommendation to approve mechanism for addressing cost of health benefits

 

F. Recommendation to approve revised FCPS Employee Handbook

 

V. ITEMS SCHEDULED FOR INFORMATION 

 

A. Form 700 Filers

 

B. Update on FCPS OPEB Trust

 

C. Update from Ad Hoc Health Benefits Committee

 

D. Update from Ad Hoc Instructional Focus Committee

 

VI. CLOSED SESSION

 

Chair Lucente will make the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54956.9 – Conference with Legal Counsel – Existing Litigation.”

 

Convene to closed session

 

A. Government Code 54956.9

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Case name unspecified:  Disclosure would jeopardize existing settlement regulations

 

VII. RETURN TO OPEN SESSION - ITEMS SCHEDULED FOR ACTION

 

Reconvene to open session

 

Chair Lucente will announce any action taken in Closed Session.

 

VI. ANNOUNCEMENTS

 

VII. ADJOURNMENT 

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, March 7, 2019 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA  91352.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Americans with Disabilities Act

 

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meeting of the FCPS Board of Directors, please contact the main office of either Fenton Avenue Charter School or the Fenton Primary Center at (818) 896-7482.  Notification of 72 hours prior to the meeting will enable FCPS to make reasonable arrangements to ensure accommodations and accessibility to this meeting.  Upon request, FCPS shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with disabilities.

Item I.E.

UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

December 6, 2018

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, December 6, 2018, at 4:30 p.m. in the auditorium of Santa Monica Boulevard Community Charter School, 1022 North Van Ness Avenue, Los Angeles, CA  90038.

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 4:33 p.m. by Chair Lucente.

 

B. Roll Call – Secretaries of the Board – Toni Frear, Marie Kirakossian and Megan Stevenson

 

Board Members Present

Yvette King-Berg, Community Representative

Daniel Laughlin, Parent Representative

Joe Lucente, Community Representative

Walter Wallace, Community Representative

Gabriela Montoya, Parent Representative

 

Board Members Not Present 

Diane Abeyta, Parent Representative

Gary Borden, Community Representative

 

C. Flag Salute – Chair Lucente

 

Chair Lucente led the Board and the public in the Pledge of Allegiance.

 

D. Approval of the Agenda – Chair Lucente

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the Agenda (Item I.D.) was approved as presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

E. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Daniel Laughlin, SECONDED by Walter Wallace and CARRIED by a vote of 5 (YES) and 0 (NO), the minutes of the October 25, 2018 Regular Meeting (Item I.E.) were approved as presented. 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

There were no presentations from the public.

 

B. Committee/Council Reports 

 

Minutes of all meetings held by any committee and/or council were sent to the Board Members prior to this meeting.  

 

There were no further reports by committees/councils.  

 

C. Treasurer/CFO’s Report 

 

Kristin Dietz, Vice President of EdTec, and Treasurer and CFO of the FCPS, presented the following update:

  • ïConsolidated forecasted net income is now $417,000, an increase over prior month of +$503,000 due to the following:
    • oUpdated prior year lottery and SMAA for actual received in excess of accrued revenues
    • oUpdated SB 740 revenues for FPC, FCLA and STEM based on latest information from CSFA on anticipated funding this year
    • oAddition of Title IV funding not previously budgeted
    • oCash balances and overall fiscal health remain very strong, and all sites continue to have positive cash balances.
    • oFirst Interim Reports submitted to LAUSD on November 26, 2018 and copies of all reports included in this month’s financial presentation.

 

D. Directors’ Reports 

 

Fenton Avenue Charter School (FACS) – Leticia Padilla Parra, Director, reported.

 

Santa Monica Boulevard Community Charter School (SMBCCS) – Cary Rabinowitz, Director, reported.

 

Fenton Primary Center (FPC) – Richard Parra, Director, reported.

 

Fenton STEM Academy (STEM) – Jennifer Miller, Director, reported.

Fenton Charter Leadership Academy (FCLA) – Jennifer Miller, Director, reported.

 

E. Chief Academic Officer’s Report 

 

Fenton Charter Pubic Schools (FCPS) – Dr. David Riddick, Chief Academic Officer, reported.

 

F. Executive Director’s Report 

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III. CONSENT AGENDA ITEMS

 

A. Recommendation to approve Memorandum of Understanding between “The World is Just a Book Away” (“WIJABA”) and Fenton Avenue Charter School

 

On MOTION of Yvette King-Berg, SECONDED by Gabriela Montoya and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the Consent Agenda (Items III.A.) was approved as presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to receive and file the June 30, 2018 consolidated audit for the Fenton Charter Public Schools

 

On MOTION of Walter Wallace. SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to receive and file the June 30, 2018 consolidated audit for the Fenton Charter Public Schools (Item IV.A.) was approved as received and presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

B. Recommendation to approve LAUSD Certification of Board Compliance Review

 

On MOTION of Daniel Laughlin, SECONDED by Walter Wallace and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the LAUSD Certification of Board Compliance Review (Item IV.B.) was approved as presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

C. Recommendation to approve updated FCPS Boundaries Policy

 

On MOTION of Gabriela Montoya, SECONDED by Yvette King-Berg and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the updated FCPS Boundaries Policy (Item IV.C.) was approved as presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

D. Recommendation to approve revised Procurement and Purchasing Procedures 

On MOTION of Yvette King-Berg, SECONDED by Walter Wallace and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the revised Procurement and Purchasing Procedures (Item IV.D.) was approved as presented. 

 

Aye: (5) King-Berg, Laughlin, Lucente, Montoya, Wallace

Nay: (0)

Abstentions: (0)

 

V. ITEMS SCHEDULED FOR INFORMATION

 

    1. a.Update on revisions to FCPS Employee Handbook

 

    1. a.Update on FCPS OPEB Trust

The following deposit to the OPEB Trust account will be made in December:

 

Location

Amount

Fenton Avenue Charter School

$106,225.96

Fenton Primary Center

85,182.03

Santa Monica Boulevard Community Charter School

145,337.64

Fenton STEM Academy

33,652.32

Fenton Charter Leadership Academy

32,824.94

TOTAL

$403,222.89

 

The amounts listed above will be transferred to the OPEB Trust account at East West Bank and then transferred to the OPEB Investment Account at Cathay Wealth Management.

 

C. Update from Ad Hoc Health Benefits Committee

 

D. Update from Ad Hoc Instructional Focus Committee

 

These were information items only and no action was taken.

 

VI. CLOSED SESSION

 

Chair Lucente made the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54956.8 – Conference with Real Property Negotiators, and Government Code Section 54957 – Public Employee Discipline/Dismissal/Release.”

 

The Board convened to Closed Session at 5:59 p.m.

 

    1. a.Government Code 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

PROPERTY:  8928A Sunland Boulevard, Sun Valley, CA  91352

 

    1. a.Government Code 54957

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

VII. RETURN TO OPEN SESSION

The Board reconvened to Open Session at 6:26 p.m.

 

Chair Lucente announced that no action had been taken in Closed Session.

 

VIII. ANNOUNCEMENTS

 

IX. ADJOURNMENT 

 

The meeting was adjourned at 6:26 p.m.

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, January 31, 2019 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA  91352. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Respectfully submitted:

 

 

 

______________________________ ___________________________

Toni Frear Marie Kirakossian

Secretary of the Board Secretary of the Board

 

 

 

______________________________

Megan Stevenson

Secretary of the Board

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. B. 

 

Committee and Council Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.B.1.

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Finance Committee

 

December 4, 2018

 

A meeting of the Finance Committee was held on Tuesday, December 4, 2018 at 7:20 a.m. in the Conference Room at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Dominica Yasuda, Chair

 

Roll Call: Paige Piper, Secretary

 

Members Present: Dominica Yasuda, Paige Piper, Sofia Carias, Cecilia Quijano, Ana Gutierrez, and Jennifer Miller

 

Excused Members: David Valle. 

 

Non-Committee Members Present: Jennifer Hines, Brennan Mack, Romelia Lagunas, and Jennifer Pimentel 

 

Additions/Corrections to the Agenda:  None

 

Approval of Minutes: Dominica Yasuda, Chairperson

 

Item #1 Minutes from the October 19, 2018 meeting of the Fenton STEM Finance Committee 

(Motion to Approve)

 

On MOTION of Paige Piper, SECONDED by Sofia Carias, and CARRIED, the minutes from the October 19, 2018 meeting of the Finance Committee were approved. 

 

Presentations from the Public:  None

 

Item #2 Any persons desiring to address the Fenton STEM Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Budget Update, Jennifer Miller, FCLA/STEM Director

                       (Informational Item)

 

Mrs. Miller presented the committee with the report that will be presented at the Board Meeting that will be held on Thursday, December 6, 2018. Mrs. Miller informed the committee that STEM is projected to end the year with $191,903 in operating income. STEM has increased their projected end of year budget from $146,784 to $191,903. Mrs. Miller explained the reason for the change is an increase in funding. The funding increase includes SB740 and Title Funds. Mrs. Miller reminded the committee that the current budget is based on 320 students enrolled with a cumulative ADA of 97.1%. Currently, STEM only has 316 students enrolled, however the ADA for the school is currently 98.2%. Mrs. Miller commended teachers for encouraging students to come to school and ensuring that independent studies are captured. 

 

Item #4 Scholastic Book Fair Profit, Cecilia Quijano, Administrative Coordinator (Informational Item)

 

Mrs. Quijano informed the committee that the Scholastic Book held during October raised $6,388.37.  The school is entitled to 50% of the total amount in Scholastic Dollars. The total amount of Scholastic Dollars earned by the schools was $3,994.19. This was $350 more than last year. The school will use this to pay for Scholastic Magazines utilized at both FCLA and STEM.  

 

Announcements: 

 

Next Regular Meeting: TBD

 

Adjournment: On MOTION of Sofia Carias, SECONDED by Paige Piper and CARRIED, the Finance Committee adjourned at 7:39 a.m.  

 

 

Minutes respectfully submitted by: Paige Piper

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Charter Leadership Academy

Finance Committee

 

Unapproved Minutes of the Finance Committee

 

December 4, 2018

 

A meeting of the FCLA Finance Committee was held on Tuesday, December 4, 2018 at 7:18 am in the Conference Room at the Fenton Academies on 8926 Sunland Blvd., Sun Valley CA 91352.

 

Call to Order: Romelia Lagunas, Chairperson

 

Roll Call: Jennifer Hines, Secretary

 

Members Present: Romelia Laguas, Brennan Mack, Jennifer Hines, Jennifer Miller, Brennan Mack, Tania Casas, and Cecilia Quijano.

 

Excused Members: Mauricio Mena

 

Non-Members Present: Paige Piper, Sofia Carias, Jennifer Pimentel, and Dominica Yasuda

 

Additions/Corrections to the Agenda:  Romelia Lagunas, Chairperson

 

Approval of Minutes from October 19, 2018: Romelia Lagunas, Chairperson

 

Item #1 Minutes from the October 19, 2018 meeting of the Finance Committee (Motion to Approve) 

 

On MOTION of Jennifer Hines SECONDED by Brennan Mack and CARRIED, the minutes 

from the October 19, 2018 minutes of the Finance Committee approved.

 

Presentations from the Public:  Romelia Lagunas, Chairperson

 

Item #2 Any persons desiring to address the Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Budget Update, Jennifer Miller, FCLA/STEM Director

(Informational Item)

 

Each month, Mrs. Miller meets with EdTec to review budget and track spending to ensure the school is on track. This report is shared at the monthly board meeting and emailed out to staff.  She reviewed the report with the finance committee. FCLA is projected to end the year with a positive balance of $47,324. Increase in revenues sources drove a positive $45,000 change in net income.  The budget is based on enrollment of 330 with a cumulative ADA of 97.0%.  While FCLA’s current cumulative ADA is 97.7 % Mrs. Miller reminded the committee to encourage students and parents to give teachers a prior day notice so that an Independent Study can be completed. FCLA continues to add to its reserves each year.

 

Item #4 Scholastic Book Fair Profit, Cecilia Quijano, Administrative Coordinator (Informational Item)

 

Mrs. Quijano presented to the committee about the Scholastic Book Fair. She thanked the staff and everyone that worked to make it a success. The book fair raised a total of $6,388.37, which is approximately a $700 increase from last year.  The schools will receive 50 percent of the profit, which will be used to purchase Scholastic News subscriptions for classrooms. 

 

Announcements: There were no announcements. 

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Jennifer Hines, SECONDED Brennan Mack by and CARRIED, the Finance Committee adjourned at 7:39 a.m.  

 

Minutes respectfully submitted by: Jennifer Hines

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Finance Committee

 

January 15, 2019

 

A meeting of the Finance Committee was held on Tuesday, January 15, 2019 at 7:18 a.m. in the Conference Room at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Romelia Lagunas, Chair

 

Roll Call: Paige Piper, Secretary

 

Members Present: Paige Piper, Sofia Carias, Cecilia Quijano, Ana Gutierrez, and Jennifer Miller

 

Excused Members: Dominica Yasuda

 

Non-Committee Members Present: Jennifer Hines, Tania Casas, Brennan Mack, and Michelle Raxlin

 

Additions/Corrections to the Agenda:  None

 

Approval of Minutes: Romelia Lagunas, Chairperson

 

Item #1 Minutes from the December 4, 2018 meeting of the Fenton STEM Finance Committee 

(Motion to Approve)

 

On MOTION of Ana Gutierrez, SECONDED by Paige Piper, and CARRIED, the minutes from the December 4, 2018 meeting of the Finance Committee were approved. 

 

Presentations from the Public:  None

 

Item #2 Any persons desiring to address the Fenton STEM Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Budget Update, Jennifer Miller, FCLA/STEM Director

                      (Informational Item)

 

Mrs. Miller informed the committee that STEM currently has 317 students with ADA of 98%. Currently, STEM is on track to end the school year with a balance of $178,000.  This is a slight decrease of $14,000 from last month’s projection. This decrease is due to a CALPADS update and a more accurate snapshot of our demographic data. The updated budget will be presented at the January 31, 2019 Board Meeting.

Item #4 Facility Projects Update, Jennifer Miller, FCLA/STEM Director

 (Informational Item)

 

Mrs. Miller informed the committee that Play Area A has been closed due to cracks and holes in the foam pads and a hole in one of the apparatus walls. The apparatus and foam is currently under warranty and will be fixed as soon as possible. Additionally, Mrs. Miller informed the committee that the school is looking at enhancing security at the main doors. One idea being looked into is having students only enter the Health Office from the rear entrance. Mrs. Miller reported that she is working with facilities and tech to install FOB Scanners at the side doors. These upgrades should begin in February. The purpose of these enhancements is to minimize the ability for unapproved individuals to access classrooms and improve the flow of student movement throughout the school. 

 

Announcements: Mrs. Miller asked everyone to introduce themselves to the new plant manager, Sal Morales. 

 

 

Next Regular Meeting: TBD

 

 

Adjournment: On MOTION of Sofia Carias, SECONDED by Ana Gutierrez and CARRIED, the Finance Committee adjourned at 7:38 a.m.  

 

 

Minutes respectfully submitted by: Paige Piper

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Charter Leadership Academy

Finance Committee

 

Unapproved Minutes of the Finance Committee

 

January 15, 2019

 

A meeting of the FCLA Finance Committee was held on Tuesday, January 15, 2019 at 7:18 am in the Conference Room at the Fenton Academies on 8926 Sunland Blvd., Sun Valley CA 91352.

 

Call to Order: Romelia Lagunas, Chairperson

 

Roll Call: Jennifer Hines, Secretary

 

Members Present: Romelia Lagunas, Brennan Mack, Jennifer Hines, Jennifer Miller, Tania Casas, and Cecilia Quijano.

 

Excused Members: Mauricio Mena

 

Non-Members Present: Paige Piper, Sofia Carias, Ana Gutierrez 

 

Additions/Corrections to the Agenda:  Romelia Lagunas, Chairperson

 

Approval of Minutes from December 4, 2018: Romelia Lagunas, Chairperson

 

Item #1 Minutes from the December 4, 2018 meeting of the Finance Committee (Motion to Approve) 

 

On MOTION of Jennifer Hines SECONDED by Tania Casas and CARRIED, the minutes 

from the December 4, 2018 minutes of the Finance Committee approved.

 

Presentations from the Public:  Romelia Lagunas, Chairperson

 

Item #2 Any persons desiring to address the Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Budget Update, Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller reported on FCLA’s budget. FCLA currently has 335 students enrolled with an ADA of 97.7%. FCLA is projected to end the school year with a surplus of $76,000. This is an increase of $29,000 from last month’s projections based on updated CALPADS information. The updated budget will be reported at the January 31st FCPS board meeting. 

 

Item #4 Facility Projects Update, Jennifer Miller, FCLA/STEM Director

(Informational Item)

 

Mrs. Miller reported about the facilities. Currently area A has been closed. Due to heavy rain, cracks in the foam padding have been peeling and have recently gotten larger. Additionally, a circle cover hole has come out of a section of the apparatus. The apparatus is currently under warranty and the company is coming to make repairs. They were scheduled last weekend but due to rain had to postpone and are rescheduled to come next weekend.  

 

Security enhancements are currently in the works. One change is to limit student traffic through the main front door by training students to use the backdoor to access the health office. Additionally, there are plans to create a partition to separate the main office from the health office. Another area of improvement are the glass doors in the front that have access to the classrooms. There are plans to increase security by requiring either FOB keypad or a buzzer to gain access.  This serves as another form of protection to classrooms and will better train students on which ways to go. Clearer dates and costs for these projects will be brought to the Finance Committee at a future date. 

 

Announcements: There were no announcements. 

 

Next Regular Meeting: TBD

 

Adjournment: Please stop by and introduce yourself to Sal Morales, the new FCLA/STEM plant manager. 

 

On MOTION of Tania Casas, SECONDED Jennifer Hines by and CARRIED, the Finance Committee adjourned at 7:38 a.m.  

 

Minutes respectfully submitted by: Jennifer Hines

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

 

Unapproved Minutes of the

Budget, Facilities and Safety Council

 

January 15, 2019

 

A meeting of the Budget, Facilities and Safety Council was held on Tuesday, January 15, 2019, at 7:15 a.m. in the conference room of Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, CA 91342.

 

Call to Order: Vanessa Ettleman, Co-Chair

 

The Budget, Facilities and Safety Council Meeting was called to order at 7:16 a.m. by Co-Chair, Vanessa Ettleman.

 

Roll Call: Fong Chau, Secretary

 

Members Present: Patricia Aparicio, Fanny Adnitt, Leticia Padilla Parra,Vanessa Ettleman, Barbara Aragon, Fong Chau, Christie Collins, Mary Ann McPherson, Martin Penner, Karen Scharf, Ann Velasco

 

Excused Members: Jesse Tello, Geina Addison, David Valle

 

Additions/Corrections to the Agenda: Vanessa Ettleman, Co-Chair

 

Leticia Padilla Parra added Item #7, LCAP, as an informational item to the agenda.

 

Item #1

 

Minutes from the October 22, 2018 meeting of the Budget, Facilities and Safety Council

(Motion to Approve)

 

On MOTION of Martin Penner, SECONDED by Mary Ann McPherson , and CARRIED, the Minutes of the Budget, Facilities and Safety Council Meeting of October 22, 2018, were approved as presented.

 

Presentations from the Public: Vanessa Ettleman, Co-Chair

 

Item #2 

 

Any persons desiring to address the Budget, Facilities and Safety Council on any proper matter.

 

None

 

Old Business: 

 

Item #3           Facilities Update, Leticia Padilla Parra, FACS Director (Informational Item)

 

Director Leticia Padilla Parra informed the council that the plumbing located at the front office building had been replaced during the winter break. She went on to explain that the goal is to replace the plumbing of one building on the campus each year until the entire school’s plumbing is updated. Mrs. Padilla Parra mentioned that various areas of the playground, cafeteria, and parking lot were recoated, but the job was not completed satisfactorily. The work will need to be corrected by the company or we will be withholding payment. 

 

Item #4              Financial Update, Lety Padilla Parra, FACS Director (Informational 

   Item)

 

Leticia Padilla Parra shared with the council that the budget is not solvent this year. FACS is overstaffed by two teachers. Enrollment is currently at 730 students and we have approximately 50 fewer pupils compared to last year. 

 

New Business: 

 

Item #5             LAUSD Annual Performance-Based Oversite Visit, Lety Padilla Parra, 

  FACS Director (Informational Item)

 

Lety Padilla Parra stated that our LAUSD Annual Performance-Based Oversite Visit is scheduled for January 24th. She reminded teachers that it is important to display current student work, be sure to post standards and titles, along with rubrics when applicable. She also added that bulletin boards should showcase Thinking Maps and a variety of subjects, including Mutt-i-grees. Mrs. Padilla Parra mentioned that grade levels should meet to discuss the upcoming visit so that evidence of consistency and rigor are on display across all classrooms.

 

Item #6       FPCS Guidelines for Attending Conferences and Workshops, Lety

      Padilla Parra, FACS Director (Informational Item)

 

Lety Padilla Parra shared with the council that our organization will show complete financial transparency so that funds are never misused. She explained that when staff members attend conferences and workshops, documentation of attendance must be verified. Also, necessary paper work must be submitted in order to receive reimbursement. 

 

Item #7   LCAP (Local Control Accountability Plan), Lety Padilla Parra, FACS 

  Director (Informational Item)

 

Lety Padilla Parra summarized to the council the three goals in our LCAP report. She went on to explain that all expenditures are justified according to the three goals stated in the LCAP. 

 

Announcements

 

There were no announcements.

 

Next Regular Meeting: To be determined

 

Adjournment

 

On MOTION of Martin Penner, SECONDED by Christy Collins, and CARRIED, the the Budget, Facilities and Safety Council adjourned at 7:50 am. 

 

Respectfully submitted by Fong Chau

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Blvd. Community Charter School

 

Finance Committee

 

Thursday, January 17, 2019

7:15 a.m. – Auditorium

 

MINUTES

 

A meeting of the SMBCCS Finance Committee was held on Thursday, January 17th, 2019 at 7:17 am in the Auditorium of Santa Monica Blvd. Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, CA. 90038 

 

Call to Order: AJ Smith and Holly Putnam, Co-Chairs

 

The Finance Committee was called to order at 7:17 am by Chair Holly Putnam. 

 

Roll Call: Christy Namkung and Gaby Moya, Secretaries

Finance Committee members present: Cary Rabinowitz, Christy Namkung, Gloria Munguia, Holly Putnam, Nicole Reed, Jolea Makhlouf, Marcela Guerrero, Richard Castro, Walter Gomez, Aaron Veals, Gaby Moya, Donald Ausherman, Lisa DeFrancesco

 

Excused Members: AJ Smith, Tashi Miller, Sandra Campos

 

Non-council Members: Sasha Gongora

 

Additions/Corrections to the Agenda: AJ Smith and Holly Putnam, Co-Chairs

 

Mr. Rabinowitz added Item #8.

 

Approval of Minutes: AJ Smith and Holly Putnam, Co-Chairs

 

Item #1 Minutes from the October 12, 2018 meeting of the Finance Committee  

(Motion to Approve)

 

On MOTION of Donald Ausherman, and SECONDED by Walter Gomez and CARRIED. The minutes of the October 12, 2018 Finance Committee meeting were approved as submitted.

 

Presentations from the Public: Holly Putnam and AJ Smith, Co-Chairs

 

 

Item #2 Any persons desiring to address the Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None 

 

There was no Old Business.

 

New Business: 

 

Item #3 Facilities Update, Cary Rabinowitz, SMBCCS Director (Informational Item)  

Mr. Rabinowitz reported that LAUSD visited Santa Monica to perform routine maintenance on one of our refrigerators used by the kitchen and on our sinks and fountains to test lead levels.  We have also made a service call to LAUSD’s pest management department to perform maintenance on two of our rooms that have reported bed bugs. Mr. Rabinowitz also reported that the Gate B artificial grass was reinstalled due to divots that were forming under the grass, the boys bathroom renovation is complete, and the staff bathrooms next to the auditorium are currently under renovation.

Item #4 Financial Update, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz stated that not much has changed since the last report from our last board meeting. At the last board meeting we had approximately $100,000 of operating income. Since then we’ve received approximately $20,000 in revenue from various rebates and vouchers received along with about $7,000 for classified employee professional development.  This along with other adjustments places our current forecasted operating income at $166,466.

Item #5 LAUSD Annual Performance-Based Oversight Visit, Cary Rabinowitz, SMBCCS Director (Informational Item)

The LAUSD Oversight Visit will be held on February 20th. SMBCCS will be evaluated in four areas - governance, student achievement, organizational management, and fiscal operations. The day’s agenda will be shared with all staff.  On the day of the Oversight Visit, an evaluation team will come and classroom observations will take place.  The oversight team will also most likely meet with our special education team. At the next staff meeting, we will discuss three focus areas for the visit. The integration of technology within lessons will be one focus area.  A grade level can be working on the same standard, but does not need to utilize the same technology. Mr. Rabinowitz encourages the integration of Apple or Google Classroom on that day.

Item #6 FCPS Guidelines for Attending Conferences and Workshops, Cary Rabinowitz, SMBCCS Director (Informational Item)

All professional development conferences/workshops must be approved by the Finance and the Instruction Committees. Committee minutes must reflect approval of conference attendance and those staff attending. Committee discussion should include the person attending, the estimated cost (registration, travel, lodging, meals, substitute coverage) and the value to the school. PD participants are asked to print or copy a conference flyer and save and submit any materials received at the event, such as the agenda, schedule, and other materials as evidence of attendance. In addition, overnight stays will require a pre-approval form that will be provided to participants. For reimbursement, submit original receipts to the business office. Employees should turn in itemized receipts with payment done on a credit card. Each participant should pay for their own expenses. Reimbursement will not happen until after the employee has participated in the event and requests for reimbursement must be made within 60 days.

Item #7 Benchmark Educational Consortium, Cary Rabinowitz, SMBCCS Director (Motion to Approve)

The Benchmark Educational Consortium will be held on Saturday, February 2nd from 8 am-3 pm.  This consortium provides an opportunity for our teachers and administrators to collaborate with other educators to strengthen ELA instruction.  The cost is $50 dollars per person. Ms. Rodriguez, Ms. Castaneda, Ms. Kiser, Ms. Luna, Ms. Manzo, Ms. Wolfer, Ms. Neglia, and Mr. Rabinowitz will be attending. Ms. Rodriguez sent out information. If anyone is still interested in attending, please contact Ms. Rodriguez.

On MOTION of Aaron Veals, and SECONDED by Gloria Munguia and CARRIED. The motion for the Benchmark Educational Consortium was approved. 

 

Item #8 California Association of the Education of Young Children (CAEYC) Conference, Sasha Gongora (motion to approve)

Pre K staff would like to attend the California Association of the Education of Young Children (CAEYC) Conference. They have been attending for 6 years. It provides tools and helps them renew their teaching permits. Upon return, teachers share information with Pre K, TK, and Kindergarten staff.

On MOTION of Walter Gomez, and SECONDED by Donald Ausherman and CARRIED. The motion for the California Association of the Education of Young Children was approved.

 

Announcements: The lactation room has been temporarily relocated to the old Speech room next to the auditorium to provide a larger, more comfortable space for Santa Monica’s newest mothers.  Those using the room should pick up the room key from the main office and return it after use. Classrooms may also be used as a lactation room. In this case, be sure to communicate with room partners and custodial staff and utilize the signs that have been created which are located in Mrs. Frear’s box.

 

Next Regular Meeting:  The next regular meeting of the SMBCCS Finance Committee will be announced 

                                         at a later date. 

 

Adjournment: On MOTION of Gaby Moya and SECONDED by Donald Ausherman and

CARRIED. The January 17 meeting of the SMBCCS Finance Committee was adjourned at 7:37 am.

 

 

 

 

Item II.B.2.

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

Instruction Committee

 

December 3, 2018 

 

Minutes

 

A meeting of the Instruction Committee was held on Monday, December 3rd at 7:15 A.M. in the Hands On Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Melissa Sopitkuankan, Chairperson

The Instruction Committee meeting was called to order at 7:19 a.m. by Chair, Melissa Sopitkuankan. 

 

Roll Call: Alejandra Muñoz, Secretary

Instruction Committee Members Present: Melissa Sopitkuankan, Alejandra Muñoz, Crisinda Ismail, Lilia Padilla-Zuniga, Julie Nguyen, Jennifer Pimentel, Jennifer Miller, Cecilia Quijano

 

Non-Committee Members Present: Kelley Christenson, Maria Cordero, Nicole Langlois, Lindsay Western, Elisa Vallejo, Yesenia Fuentes

 

Members Excused: Romelia Lagunas

 

Additions/Corrections to the Agenda: Melissa Sopitkuankan, Chairperson

Item #8 - Literacy/Pajama Day was added to the agenda (Informational Item)

Item #10 – 5th Grade Camp CIMI Field Trip was added to the agenda (Motion to Approve)

Approval of Minutes: Melissa Sopitkuankan, Chairperson

 

Item #1 Minutes from the October 18, 2018 meeting of the Instruction Committee.                 (Motion to Approve)

 

On MOTION of Alejandra Muñoz, SECONDED by Julie Nguyen, and CARRIED, the minutes from the October 18, 2018 meeting of the STEM Instruction Committee were approved.  

 

Presentations from the Public: Melissa Sopitkuankan, Chairperson

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

Old Business: None

 

New Business: 

 

Item #3 Charter Renewal, 

Jennifer Miller, FCLA/STEM Director (Informational Item)

Mrs. Miller provided information regarding the STEM Charter Renewal, which took place on November 27, 2018 at the LAUSD boardroom in Downtown Los Angeles. The LAUSD Board unanimously voted STEM through on consent. The new charter will go into effect beginning July 1, 2019 through June 30, 2024. This is a significant accomplishment for STEM, as we were one of the few schools in attendance voted through on consent and without any corresponding benchmarks. Part of the school’s success was due, in part, to waiting to capture the May 2018 SBAC data for our subgroup populations. Mrs. Miller thanked the entire school community for our collective success. 

 

Item #4 District Validation Review Results,

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller presented the committee with information regarding the District Validation Review results. Our school site was visited by five LAUSD staff members on Wednesday, November 28th. The day commenced with a group interview that consisted of the SPED team, admin and teachers. The interview was followed by classroom observations and a short debrief. The DVR team members commended STEM for having teachers that were well versed on special education policies and being authentic in their implementation of accommodations. Mrs. Miller thanked everyone for all of their support.

 

Item #5 Professional Development Day 5, 

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller provided information regarding the upcoming professional development day that will take place on Monday, January 7th. FCLA focus leads, Kate Hetu and Krista Casanova, led a staff meeting last week in regards to the Responsive Classroom model. This focus will be built upon at the upcoming professional development date. A Responsive Classroom trainer will be in attendance and will work with both FCLA and STEM to ensure successful implementation of this model. 

 

On MOTION of Crisinda Ismail, SECONDED by Julie Nguyen, and CARRIED, the Professional Development date was approved.  

 

Item #6 MOY MAP Testing, 

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)    

 

Mrs. Pimentel provided information regarding the mid-year MAP testing, which will take place from January 8th through the 25th. Similar to years past, the data will be used to show growth from the beginning of the academic year and to track yearly progress for returning students. The MAP winter results are very important as they have been a great indicator of how students will perform on the SBAC assessment.  MAP winter test data will be critical for targeted intervention in order to prepare our students to pass the state test in May. The data collected will also be discussed during mid-year goal setting meetings.  

 

Item #7 TWIG Science Demonstration, 

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item) 

 

Mrs. Pimentel presented the committee with information regarding the TWIG demonstration that took place on Thursday, November 29th. TWIG is a science curriculum that is on the list of adopted science programs by the California Department of Education.  It focuses heavily on integrating ELA/ELD, science, and various other subjects.  The TWIG program materials provide a connection to the Benchmark curriculum and include leveled readers that help students prepare for the ELPAC assessment. The program’s assessments have been developed by Stanford University and can be used to prepare students for the CAST assessment. The TWIG presenters left some materials for lead teachers to explore. Although we are not officially piloting the program at this time, leads are welcome to share materials and use the resources within their classroom.  

 

Item #8 Literacy/PJ Day,  

Cecilia Quijano, FCLA/STEM Administrative Coordinator (Informational Item)  

 

Mrs. Quijano informed the committee that Friday, December 14th will be Literacy and Pajama Day. Students will be allowed to wear pajamas as we celebrate a love for learning. Students in grades K – 3 will also receive a free book from the Reading is Fundamental program (RIF).  

 

Item #9 Santa Barbara Overnight Field Trip,  

Crissy Ismail, STEM 4th Grade Lead Teacher (Informational Item)

 

Mrs. Ismail provided information regarding the 4th grade overnight trip to the Santa Barbara Zoo Safari scheduled for May 30 – 31st. Students will depart on Thursday at 4:30 PM and will return on Friday afternoon, around 3:30 PM. The program is designed specifically for fourth graders and is NGSS-aligned. It is also a more affordable alternative to the previous year’s trip to Sacramento. The cost will be $100, which includes the program fee (meals and housing included) and bus transportation. During their trip, students will engage in guided tours within the zoo. A parent meeting has already been held, and an additional information meeting will take place closer to the trip date. 

 

Item #10 Camp CIMI Field Trip 

Alejandra Muñoz, STEM 5th Grade Lead Teacher (Motion to Approve)

 

Alejandra Muñoz informed the committee that 5th grade will be attending a field trip to Catalina Island Marina Institute at the Catalina Island, Toyon Bay campsite on February 15 – 17, 2019. This will be a three-day and two-night excursion. Students will participate in snorkeling, hiking, stargazing, and other interactive learning experiences. Tuition for all students and chaperones is $270. At present, there are 57 students and 9 chaperones scheduled to attend. A parent information meeting will be held closer to the departure date. 

 

Item #11 Google Classroom, 

Elisa Vallejo, STEM Focus Lead (Motion to Approve)

 

Mrs. Vallejo provided information regarding the Google Classroom program. This program has already been piloted by Santa Monica in previous years. Students will have their own email addresses to submit and receive work electronically. They will be able to access everything through a laptop. Ms. Muñoz and Mrs. Vallejo are currently in the process of working with Cedric Ramirez to address student emails. Students will not be able to email in the beginning. Students will be able to access a 5th grade drive, which will assist with workflow. Google classroom will also assist students who have difficulty with fine motor skills and can instead type their assignments. Once everything is set up, students and parents will need to sign a consent letter, which reviews responsibilities and guidelines. It is presented in English and Spanish, and will ensure that technology is used responsibly while also reviewing Digital Citizenship. The Google Classroom will begin by piloting with 5th grade and eventually trickling down to other grade levels. 

 

On MOTION of Julie Nguyen, SECONDED by Alejandra Muñoz, and CARRIED, the piloting of Google Classroom for 5th grade was approved. 

 

Announcements: 

 

Alejandra Muñoz made an announcement that the Holiday Grams Sale will be going on through December 14th. Mrs. Miller reminded the committee that a daily flag salute will take place every day at 8:15 AM, as part of FCLA’s student council duties. 

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Alejandra Muñoz, SECONDED by Crisinda Ismail and CARRIED, the Instruction Committee meeting was adjourned at 7:15 A.M.  

 

 

Minutes submitted respectfully by: Alejandra Muñoz

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Instruction Committee Meeting

 

December 3, 2018

 

A meeting of the Instruction Committee was held on Monday, December 3, 2018 at 7:15 a.m. in the Hands-on Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Maria Cordero, Chair

 

The Instruction Committee meeting was called to order at 7:24 am by Chair, Maria Cordero.

 

Roll Call: Lindsey Western, Secretary

 

Instruction Committee Members Present: Maria Cordero, Lindsey Western, Yesenia Fuentes, Nicole Langlois, Jennifer Miller, Jennifer Pimentel, and Cecilia Quijano.

 

Non-committee Members Present: Melissa Sopitkuankan, Lilia Padilla Zuniga, Kelley Christenson, Crisinda Ismail, Alejandra Munoz, Elisa Vallejo, and Julie Nguyen.

 

Members Excused: Raquel Contreras 

 

Additions/Corrections to the Agenda:  Maria Cordero, Chair

 

Item # 8, Camp CIMI Field Trip, was removed from the agenda. 

 

Approval of Minutes: Maria Cordero, Chair

 

Item #1 Minutes from the October 18, 2018 meeting of the Instruction Committee

(Motion to Approve)

 

On MOTION of Lindsey Western, SECONDED by Nicole Langlois, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Maria Cordero, Chair

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

There was no old business.

 

New Business:

 

Item #3 Professional Development Day 5, Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

FCLA’s Focus Leads, Krista Casanova and Kate Hetu, gave a presentation to all staff based on the Responsive Classroom training they attended on November 9th and 10th. Responsive Classroom is an evidence-based approach to instruction that focuses on the link between academic success and social-emotional learning.  FCLA adopted this approach in its first year of instruction. However, an additional Professional Development will be given on January 7, 2019 to retrain all staff as well as newly hired staff. 

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the Professional Development Day 5 was approved as submitted.

 

Item #4 Middle of Year MAP Testing, Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee that MOY MAP Testing will begin on January 8th with a firm deadline of January 25th. MAP testing shows student growth from the beginning of the school year. Additionally, student scores on the MAP tests are an accurate predictor of student success on the SBAC and serve as a guide for teachers’ small group instruction. 

 

Item #5 TWIG Science Demonstration, Jennifer Pimentel, FCLA/STEM Administrative

Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee that all lead teachers have been exploring the TWIG

Science curriculum. This Science curriculum integrates all academic areas including English

Language Arts, Mathematics, and Social Studies. Additionally, the curriculum is aligned with the

Benchmark Advance curriculum. If FCLA decides to pilot TWIG, then a representative will

come to train at a later date. TWIG is on the state board approved list for a recommended science 

program. 

 

Item #6 Literacy and Pajama Day, Cecilia Quijano, FCLA/STEM Administrative Coordinator (Informational Item)

 

Cecilia Quijano informed the committee that FCLA will have its first Literacy and Pajama Day for the 2018-2019 school year on Friday, December 14th. The Reading is Fundamental Books have been distributed to all K-3rd teachers and should be given to the students that day. Teachers will be given more information as the day approaches.

 

Item #7 Santa Barbara Zoo Overnight Field Trip, Crisinda Ismail, STEM 4th Grade Lead Teacher (Informational Item)

 

Mrs. Ismail informed the committee that fourth grade is planning and preparing for a possible

field trip from May 30th- May 31, 2019. This field trip will be optional. The fourth grade students

and teachers will have several fundraisers to assist all students in attending this field trip. The

trip will cost approximately $100 per student and will include the bus ride, a guided tour and

time spent at the zoo, the program fee, and a pancake breakfast. Any parent who wishes to attend

must have fingerprinting and DOJ clearance. This educational trip embeds NGSS standards and 

comes highly recommended. 

 

Announcements:

 

FCLA has a new Student Council consisting of a small group of third and fourth graders. Each morning at approximately 8:15, two members will lead both schools in reciting the Pledge of Allegiance. The student council will be taking on additional tasks throughout the year. 

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Lindsey Western, SECONDED by Nicole Langlois, and CARRIED, the Instruction Committee meeting adjourned at 7:54 am. 

 

Minutes respectfully submitted by: Lindsey Western, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

  Instruction Committee

December 4, 2018

Minutes

 

Call to Order: Gaby Arroyo and Jennifer Nishimoto, Co-Chairs

 

A meeting of the Instruction Committee was held on Tuesday, December 4, 2018, at 7:16 A.M. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Roll Call: Gaby Arroyo and Jennifer Nishimoto, Co-Chairs

 

Instruction Committee Members Present: Jennifer Allen, Gaby Arroyo, Grisel Benn, Shanjana Chowdhury, Caroline Engel, Sasha Gongora, Beth Henschel, Kimberly Kiser, Jennifer Nishimoto, Joycelyn O’Brien, Cary Rabinowitz, Kyra Requiestas, Lisa Morales, Sirui Thomassian, and Fabiola Vega.

 

Non-Committee Members Present: Walter Gomez, Robin Rodriguez 

 

Excused Members: Jennifer Flynn

 

Absent: None

 

Additions/Corrections to the Agenda:  Gaby Arroyo and Jennifer Nishimoto, Co-Chairs

 

Approval of Minutes: Gaby Arroyo and Jennifer Nishimoto, Co-Chairs

 

Item #1               Minutes from the October 16, 2018 meeting of the Instruction Committee  

                            (Motion to Approve)

 

On MOTION of Kimberly Kiser, SECONDED by Beth Henschel, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Gaby Arroyo and Jennifer Nishimoto, Co-Chairs

 

Item #2                Any persons desiring to address the Instruction Committee on any

                             proper matter.

 

Old Business:      No old business.

 

New Business:

 

Item #3        2nd Reporting Period Assessments and Report Card Weights, Cary          

                            Rabinowitz, SMBCCS Director (Informational Item)

 

Based on feedback received, the Instructional Coaches have shortened the length of the My Math SBAC Chapter tests.  Please contact your Lead Teachers or Instructional Coaches for specifics on which questions no longer need to be graded.  You will find this information on the actual assessment by selecting the "Details" tab and locating the "Answer Key".  Questions that are blank under the "Correct" column will not be scored by Illuminate.  

 

The committee  reviewed the second grading period assessments and report card weights. Lead teachers should inform Mr. Rabinowitz of informal assessments their grade level plans to input into gradebooks. As the grading period continues, let Mr. Rabinowitz know if you are not able to complete assessments due to pacing. Dr. Riddick shared the weights on report cards. As this is the first year of implementation for the new assessments and report cards, feedback on the effectiveness of the weights would be appreciated. 

 

Item #4        SBAC/NWEA/Benchmark Student Data Trends, Cary Rabinowitz,         

                            SMBCCS Director (Informational Item)

 

Grade levels should use the Illuminate grade reports to analyze student assessment data.  Student SBAC scores, NWEA achievement, and publisher assessment should provide teachers with guidance on their students progress and growth. Mr. Rabinowitz also discussed assessment trends and the similarity of results across the organization and amongst grade levels.

 

Item #5       Benchmark and My Math Assessment Supports and Scaffolds,  Cary          

                            Rabinowitz, SMBCCS Director (Informational Item)

 

Teachers should continue providing scaffolding during My Math assessments. The analysis of student assessment data should drive the amount of support and scaffolding provided to students as we move into the second grading period. Challenge the students and gauge the amount of supports needed. Lead teachers would like to meet with instructional coaches to reflect on first grading period. 

                                     

Item #6               2018-2019 Winter NWEA MAP Assessments, Cary Rabinowitz,        

                            SMBCCS Director (Informational Item)

 

MAP assessments will open on January 8th and end January 25th. It is important that the administration of assessments are managed well to properly test students and provide meaningful guidance for the remainder of the year. Data will be reviewed during goal setting meetings and will set the stage for focus students for the remainder of the year. Teachers must inform administration if they plan to retest students. Teachers are encouraged to take time in lesson planning for MAP testing. Mr. Rabinowitz encourages teachers to test in a whole group setting to minimize distractions. 

 

Item #7         Professional Development Day #5 - Intentional Instruction with     

                             Benchmark Advance, Adaptations for Special Education Students,  Cary  

                             Rabinowitz, SMBCCS Director (Informational Item)

 

Benchmark and our Special Education team will be presenting at our PD Day on January 7.  This training will be a refresher from last year and a time to reflect on the Benchmark curriculum. Lead teachers should ask if grade levels have specific questions that they would like the presenter to answer. Look at planning for upcoming units and identify a lesson, skill, or strategy that your grade level would like the presenter to model and/or discuss. The Special Education team will present to staff about accommodations and modifications for students. If you have specific questions about accommodations and modifications contact Beth Henschel. Send concerns and questions to Beth Henschel by December 14. 

 

Item #8        After School Robotics Update, Gaby Arroyo/Jennifer Nishimoto,   

                            Instructional Technology Coach(es)  (Informational Item)

 

The after school robotics club meets on Mondays. Rally in the Valley will be held on Saturday, May 11 from 8:00 to 1:00. If you would like to volunteer let Ms. Nishimoto know. The event will be held at CSUN. 17 students from SMBCCS will be participating in the following events: Follow the Line, Obstacle Course, Sumo, Research and Development, and Space Challenge. 

 

Item #9               LAUSD Annual Performance-Based Oversight, Cary Rabinowitz,        

                            SMBCCS Director (Informational Item)

 

SMBCCS will have our LAUSD Annual Performance-Based Oversight visit on February 20th. The four evaluated areas will be Governance, Student Achievement and Educational Performance, Organizational Management/Operations, and Fiscal Operations. Last school year we received the highest marks possible (4 - Accomplished) in the areas of Governance, Organizational Management/Operations, and Fiscal Operations.  We received a 3 (Proficient) in Student Achievement. The evaluation team will be walking around with administrators for classroom observations. Teachers will be given three focus areas for the oversight visit. 

 

Item #10             FCPS Guidelines for Attending Conferences and Workshops,  Cary 

                            Rabinowitz, SMBCCS Director (Informational Item)

 

All professional development conferences/workshops must be approved by the Finance and the Instruction Committees.  Committee minutes must reflect approval of conference attendance and the specific participants. Committee discussion should include the person attending, the estimated cost (registration, travel, lodging, meals, substitute coverage) and the value to the school. PD participants are asked to print or copy a conference flyer and save and submit any materials received at the event, such as the agenda, schedule, and other materials as evidence of attendance. In addition, overnight stays will require a pre-approval form that will be provided to participants. For reimbursement, submit original receipts to the business office. Employees should turn in itemized receipts with payment done on a credit card. Each participant should pay for their own expenses. Reimbursement will not happen until after the employee has participated in the event and requests for reimbursement must be made within 60 days after the event.

 

Announcements 

 

Thank you to all those volunteering for Family Code Night! 

 

Next Regular Meeting: January 15, 2019

 

On MOTION Fabiola Vega, SECONDED by Sirui Thomassian, and CARRIED, the Instruction Committee adjourned at 7:55 a.m.  

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

 

Unapproved Minutes of the

Instruction Committee

 

December 5, 2018

 

A meeting of the Instruction Committee was held on Wednesday, December 5, 2018 at 7:15 AM in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs  

 

Roll Call:  Karen Knapp, Secretary

 

Members Present: Mara Shinn Smith, Karen Knapp, Coco Salazar, Diana Lucas, Krystal Rodriguez, Maria Cardenas, Richard Parra, Jacqueline Penner, Maria Reyes, Nina Ferman, Lisa Ibarra, Lorena Sanchez, Laurie Perez, Angie Salceda, Nitima Angus, Maritza Avila, Abigail Lopez-Dee, Monica Castaneda.

 

Members Excused: Tiffany Crawford, Vanessa Sarnecki

 

Members Absent: None

 

Additions/Corrections to the Agenda:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

Item #1 Minutes from the October 11, 2018 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Nina Ferman, SECONDED by Lisa Ibarra, and CARRIED, the Minutes of the Instruction Committee Meeting of October 11, 2018 were approved as submitted.

 

Presentations from the Public: Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

There were no presentations from the public.

 

Item #2 Any person(s) desiring to address the Instruction Committee on any proper matter.

 

Old Business:  None

               

New Business:

 

Item #3 District Validation Review Results, Wendy Kaufman, FPC Administrative 

Coordinator (Informational Item)

 

Mrs. Kaufman thanked everyone who was involved in District Validation Review, especially Judy Werner, Maria Cardenas, and all of our Special Education staff. The DVR was on October 30, 2018. Mrs. Kaufman shared that the report was excellent, with minor things to fix in the IEPs.  She also shared that we received 100% for documentation, 100% on IEP implementation, and 100% for classroom observations. We were also compliant in all areas.

 

Item #4 District Oversight Review, Richard Parra, FPC Director (Informational Item)

 

Mr. Parra shared that we have our District Oversight Review on January 17, 2019. During the leadership team meeting, they discussed preparations for the District Oversight Review. Lead teachers will share the following information with their grade levels: bulletin boards, lesson plans, and the overall classroom environment. All binders are completed. Overall, we are preparing to have a very positive oversight review.

 

Item #5 Benchmark Advanced Update, Richard Parra, FPC Director (Informational 

Item)

 

We have fully adopted the Benchmark Advance curriculum. Teachers began the Benchmark Advance Review and Routines portion of the curriculum one week prior to Thanksgiving break, and continued routines the week after. This week, December 3rd, all classrooms began full implementation, beginning in Unit 4. Switching curriculums in the middle of the year is a huge undertaking. Mr. Parra commended the staff for staying positive and thanked the lead teachers for working extra hours to make this a smooth transition.

                                

Item #6 Professional Development Day #5 (LACOE MTSS), Richard Parra, FPC

Director (Approval Item)

 

Mara Shinn Smith has helped organize Professional Development Day #5 on MTSS (Multi-tiered Systems of Support), which will be presented by LACOE. The MTSS professional development will take place on January 7, 2019 at FACS. The presentation will be an overview of the MTSS framework, what the implications are for the state of California, and how that would look at individual school sites.  

 

On MOTION of Karen Knapp, SECONDED by Coco Salazar, and CARRIED, the Professional Development Day #5, LACOE MTSS was approved for January 7, 2019.

 

Item #7 Kindergarten Conference March 1-2, 2019, Richard Parra, FPC Director (Approval Item)

 

The Southern California Kindergarten Conference for grades TK - Grade 1 will be held from March 1-2, 2019. We currently have six TK/K teachers who are attending and five first-grade teachers who are attending. The cost is $230.00 per person. The conference always has a vast amount of creative presentations to help inspire and support teachers in all subjects. The conference is after school on Friday and Saturday, so there is no cost for substitutes necessary. In addition, the conference is local enough that there are no hotel or transportation costs.

 

On MOTION of Wendy Kaufman, SECONDED by Krystal Rodriguez, and CARRIED, the Southern California Kindergarten Conference for grades TK-1 on March 1-2, 2019 was approved.

 

Item #8 Measures of Academic Progress Assessments (MAP),  Middle of Year Testing, Richard Parra, FPC Director (Informational Item)

 

The middle of the year MAP testing will begin January 28, 2019 and go until February 16, 2019. MAP testing will take place in the Library and Reading Lab.  Mara Shinn Smith will create a schedule and send it out to the teachers.  First and second grade have decided to have their students bring their whiteboards and markers, timelines, and hundreds charts to use as reference tools during the test.

 

Item #9 “Read to Me” Literacy Update, Karen Knapp, Kindergarten Teacher(Informational Item)

 

Karen Knapp shared that the “Read to Me” Literacy Challenge went very well.  It was exciting to have parents in our school bridging the gap between home and school, getting involved, and reading to the students.  Mr. Mayer, Mara Shinn Smith and the Lakeview Terrace Librarian also came to be guest readers in many classrooms.  The students really enjoyed having parents read to them and the parents felt proud to be participating.  Nina Ferman made badges for those parents and community members who came to read.  We hope to have this reading challenge each year. The students had their parents read to them at home as well, for the entire month of November. On November 30th , students turned in their reading logs to their teacher and the students created certificates to give to their parents.  The whole challenge really helped to spark the idea of reading to your child each day in each of our student’s homes and stressed the importance of literacy.

 

Item #10 Update on Leadership Team Meeting, Richard Parra, Director FPC (Informational Item)

 

Yesterday’s leadership team meeting was very productive and covered all items on the agenda, including Benchmark Advance and planning for the second half of the school year. It was decided that MTSS will be postponed for the rest of the year so that teachers can work on Benchmark implementation. We will continue to discuss implementation of MTSS next year, after we are more familiar with Benchmark. The leadership team also updated the PD calendar. They are working on the April 8th PD, which will be a full-day collaboration among all Fenton schools. This PD will allow teachers to look at the My Math assessments and scaffolds, and the Benchmark assessments. It will be a great opportunity to share best practices and think and plan ahead for next year.  Miss Castañeda explained during the leadership team meeting, that the designated ELD time can also be accomplished during Benchmark small groups. Designated ELD can be one of your three small groups; keeping in mind that this group time is 30 minutes and that teachers are using the ELD components from Benchmark for instruction. Teachers were reminded that we will have a new ELD progress monitoring form for this year, essentially replacing ELDRA and ELPA, from years’ past. Beginning next year, we will have two ELD progress monitoring annually.

 

Announcements:

 

Mara Shinn Smith announced that a group of staff members recently attended a training at LACOE entitled, “Intentional Practices for ELs.”  This information will be shared on April 10th during a staff meeting.  The training reviewed the CA ELD standards and the importance of engaging our EL students in intentional academic discussions.

 

Mr. Parra reminded the committee that any PD or Professional Conference that a teacher would like to attend has to be approved and documented through the Instruction Committee. Part of the oversight visit this year includes a financial component.

 

Coco Salazar reminded the committee to attend the board meeting if they have any questions about health benefits and coverage. Additionally, any questions regarding Health Benefits can be sent via email to Faculty Representatives.

 

Next Regular Meeting:  TBD

 

Adjournment:  

 

By MOTION of Nina Ferman, SECONDED by Angie Salceda and CARRIED, the Instruction Committee Meeting was adjourned at 7:49 AM.

 

Minutes respectfully submitted by: Karen Knapp

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Instruction Committee Meeting

 

January 9, 2019

 

A meeting of the Instruction Committee was held on Wednesday, January 9, 2019 at 7:15 a.m. in the Hands on Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Maria Cordero, Chair

 

The Instruction Committee meeting was called to order at 7:02 a.m. by Chair, Maria Cordero.

 

Roll Call: Lindsey Western, Secretary

 

Instruction Committee Members Present: Jennifer Miller, Jennifer Pimentel, Nicole Langlois, Lindsey Western, and Maria Cordero.

 

Non-committee Members Present: Cecilia Quijano, Krista Casanova, Kate Hetu, Crisinda Ismail, Elisa Vallejo, Alejandra Munoz, Melissa Sopitkuankan, Julie Nguyen, Kelley Christenson, and Lilia Padilla Zuniga.

 

Members Excused: Raquel Contreras and Yesenia Fuentes

 

Additions/Corrections to the Agenda:  Maria Cordero, Chair

 

There were no additions or corrections. 

 

Approval of Minutes: Maria Cordero, Chair

 

Item #1 Minutes from the December 3, 2018 meeting of the Instruction Committee

(Motion to Approve)

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Maria Cordero, Chair

 

Item #2      Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

There was no old business.

 

New Business:

 

Item #3          33rdAnnual Southern California Kindergarten Conference

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller informed the committee of the recommendation for teachers from transitional kindergarten (TK) through first to attend the Annual Southern California Kindergarten Conference in Pasadena on Friday, March 1st and Saturday, March 2nd. This local conference takes place after school on Friday, so participating teachers will not need to request a substitute. Also, since the conference is local, there will be no need for overnight lodging. The cost of the conference is $265 per person. Mrs. Mack from TK would be in attendance, and the number of teachers from kindergarten and first is to be determined. This conference comes highly recommended for those who work in the field of early education. 

 

On MOTION of Lindsey Western, SECONDED by Maria Cordero, and CARRIED, the Mid-33rd Annual Southern California Kindergarten Conference was approved as submitted.

 

Item #4 School Accountability Report Card (SARC)

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller informed the committee about the yearly School Accountability Report Card that is posted to the CDE website. This report card is a broad summary of our school health in comparison to other districts and the state. This is a self-reflection tool for our school in which we complete certain areas of the report, while other categories are auto populated from the state. Most information posted on the website will be from the 2017-2018 school year.

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the School Accountability Report Card was approved.

 

Item #5 Winter Professional Development

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller presented the committee with this school year’s Winter Professional Development (PD). FCLA and STEM participated in a Responsive Classroom training on January 7, 2018. On January 25th, teachers will have a minimum day to prepare for the February 15th PD, sharing of best practices. Each grade level will present ways to differentiate in the classroom. Lastly, there will be an ELPAC Summative Assessment training on January 30th for all staff. 

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the Winter Professional Development was approved.

 

Item #6 Public Release of 2018 CA School Dashboard

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller presented the committee with the CA School Dashboard for FCLA. This website has several color-coded performance bands used to measure schools. Schools can move up or down these performance bands each year. Some examples of areas that are measured are chronic absenteeism and suspension rates. 

 

Item #7 2019-2020 FCPS Calendar

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller informed the committee that an email from Dr. Riddick has been sent to all staff. In the email are three possible versions for the 2019-2020 FCPS calendar. There are slight variations for the first and last day of school, as well as when and how long breaks will be. All staff must vote by Monday, January 14th. 

 

Item #8 ELPAC Summative Assessment

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee that the Summative ELPAC, which is the English Language Proficiency Assessment for California, will be given to students who have previously been identified as English Learners. Eighty-five students from TK-4th will be assessed from FCLA.  An overview of the test and training will take place on January 30th at a staff meeting.  Test Examiners will be taking a sub day and having an in-depth training on Friday, February 1st.  For 2nd – 5th grade, Lead Teachers will be administering the assessment for their grade level during the week of February 19th.  For TK-1st grade, lead teachers and one additional teacher will be taking two full sub days to give the assessment since they must be administered one-on-one. Mrs. Pimentel and Mrs. Quijano will also assist with test administration.

 

Item #9 ELD Progress Monitoring

Jennifer Miller, FCLA/STEM Director (Motion to Approve)

 

Mrs. Miller presented the committee with the new ELD Progress Monitoring tool that will be used beginning in the 2019-2020 school year. This progress report will replace the ELD folders that are currently used. Most information on this report will be auto populated from Illuminate, with only a few sections having to be completed by the teacher. Teachers should keep work samples and data from Unit 5 as this will be used to complete the report. FCLA and STEM have discussed using this tool beginning this 2018-2019 school year.

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the ELD Progress Monitoring was approved for use during the 2018-2019 school year. 

 

Item #10 Evaluation Handbook

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller informed the committee that the FCPS Evaluation Handbook is in need of revision in order to reflect current organizational-wide instructional practices. These revisions will include a focus on Social Emotional Learning, Explicit Direct Instruction, Thinking Maps, Think/Pair/Shares, on so on. Any staff interested in being a part of the subcommittee to make these revisions should speak to Mrs. Miller.

 

Item #11 Science Instructional Materials Fair

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)

 

Mrs. Pimentel informed the committee of the Science Instructional Materials Fair where schools can preview science materials from several publishers. FCLA and STEM have contacted the publisher, TWIG, and will possibly pilot curriculum and materials from other publishers as well.

 

Item #12 3D Printer Projects

Elisa Vallejo and Kelley Christenson, STEM Focus Leads (Informational Item)

 

Elisa Vallejo and Kelley Christenson informed the committee that all teachers at FCLA and STEM have access to the 3D printer. Grade levels may use the printer for a project that incorporates the school curriculum. It is recommended that the printer is used on a day when Cedric Ramirez in on campus. Ms. Christenson has offered her services for any interested teacher to be trained on use of our 3D printer. 

 

Item #13 After School Student Drama Club Update

Krista Casanova, FCLA Focus Lead (Informational Item)

 

Krista Casanova updated the committee on the recent performance from FCLA’s new Drama Club. Its first performance, held on December 10th, was a success. A larger performance will take place during the second semester. Drama Club will resume on January 28th. 

 

Item #14 Student Council Update

Kate Hetu, FCLA Focus Lead (Informational Item)  

 

Kate Hetu informed the committee of what the new FCLA Student Council has been working on. The Student Council just held their third meeting on January 8th. Each meeting consists of teambuilding activities and collaboration between students, Miss Hetu, Miss Ellerbe, and Ms. Western. One task that its members have undertaken is the morning announcement of the Pledge of Allegiance over the intercom. The students will begin to support administration during the Spirit Days. They will also present the Paws-i-tive Behavior Traits Award each Spirit Day, focusing on one grade level per month. Additionally, the Student Council will hold its first movie fundraiser in February. Earned money will go toward Student Council costs and a gift for the school.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the Instruction Committee meeting adjourned at 7:55 am. 

 

Minutes respectfully submitted by: Lindsey Western, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

Instruction Committee

 

January 9, 2019 

 

Minutes

 

A meeting of the Instruction Committee was held on Wednesday, January 9th at 7:00 A.M. in the Hands On Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order: Melissa Sopitkuankan, Chairperson

The Instruction Committee meeting was called to order at 7:04 a.m. by Chair, Melissa Sopitkuankan. 

 

Roll Call: Alejandra Muñoz, Secretary

Instruction Committee Members Present: Melissa Sopitkuankan, Alejandra Muñoz, Crisinda Ismail, Lilia Padilla-Zuniga, Julie Nguyen, Jennifer Pimentel, Jennifer Miller

 

Non-Committee Members Present: Maria Cordero, Nicole Langlois, Lindsay Western, Elisa Vallejo, Kate Hetu, Krista Larson

 

Members Excused: Romelia Lagunas, Kelley Christenson

 

Additions/Corrections to the Agenda: Melissa Sopitkuankan, Chairperson

Approval of Minutes: Melissa Sopitkuankan, Chairperson

 

Item #1 Minutes from the December 3, 2018 meeting of the Instruction Committee.                 (Motion to Approve)

 

On MOTION of Julie Nguyen, SECONDED by Crisinda Ismail, and CARRIED, the minutes from the December 3, 2018 meeting of the STEM Instruction Committee were approved.  

 

Presentations from the Public: Melissa Sopitkuankan, Chairperson

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

Old Business: None

 

New Business: 

 

Item #3 33rdAnnual Southern California Kindergarten Conference

Jennifer Miller, FCLA/STEM Director (Motion to Approve) 

 

Mrs. Miller presented information regarding the 33rd Annual Southern California Kindergarten Conference, which will take place March 1 – 2nd, in Pasadena, California. The conference is designed for all certificated and non-certificated staff involved in early childhood education. This conference comes recommended from Fenton Primary Center, which has attended the conference in the past. The cost is $265 per attendee. STEM will send half of the teachers from kindergarten and first grade, in addition to FCLA’s TK teacher. Teachers will leave on Friday after-school, return home that night and drive back for an all-day Saturday conference. As a result, the school will not incur any substitute, lodging, or travel costs. 

 

On MOTION of Alejandra Muñoz, SECONDED by Crisinda Ismail, and CARRIED, the 33rd Annual Southern California Kindergarten Conference was approved. 

 

Item #4 School Accountability Report Card (SARC)

Jennifer Miller, FCLA/STEM Director (Motion to Approve) 

 

Mrs. Miller provided details regarding the School Accountability Report Card, which is completed and updated annually. Some sections are auto-populated by the state, whereas others are completed by the school site. The SARC includes data such as student achievement, number of students per grade level, types of curriculum used, school facility information, test score breakdown, parent involvement, suspension/expulsion rate, school safety plan, class size, expenditures, and average teacher salary. Last year’s data can be publicly viewed online at www.SARC.org. The updated SARC report will be emailed out as part of the attachment for the January 31st Board Meeting. 

 

On MOTION of Julie Nguyen, SECONDED by Crisinda Ismail, and CARRIED, the School Accountability Report Card was approved. 

 

Item #5 Winter Professional Development

Jennifer Miller, FCLA/STEM Director (Motion to Approve) 

 

Mrs. Miller presented the committee with details regarding the Winter Professional Development. STEM’s first professional development day of the year took place on January 7th and focused on Responsive Classroom training. The staff meeting on January 30th will focus on ELPAC training for all teachers. January 25th and February 15th will both be minimum days and professional development days. The February 15th PD will continue our annual tradition of holding a professional development day to focus on best practices regarding differentiation and targeted instruction. This professional development day allows teachers the opportunity to see alignment amongst the grade levels. In order to prepare, January 25th’s minimum day will provide an opportunity for grade level planning and collaboration. 

 

On MOTION of Julie Nguyen, SECONDED by Alejandra Muñoz, and CARRIED, the Winter Professional Development was approved. 

 

Item #6 Public Release of 2018 CA School Dashboard

Jennifer Miller, FCLA/STEM Director (Informational Item)  

 

Mrs. Miller provided details regarding the Public Release of 2018 CA School Dashboard, which has replaced the previous practice of assigning API scores to schools. The CA School Dashboard is composed of different components for how to measure schools. Some sections are local indicators reported by the school, whereas others come directly from the state. School performance can be viewed publicly at www.caschooldashboard.org. Performance on state measures, is represented by one of five performance band colors. Performance is measured by a school’s current status and whether or not it has improved from the previous year. Green/blue performance bands indicate the highest performance, whereas red/orange are the lowest performance. At present, STEM has only given the ELPAC once, so there is no performance color for English Learner progress. The English Language Arts and Math scores are representative of student’s SBAC growth. Other areas, such as teachers, instructional materials, facilities, and parent engagement are self-reported as “Standard Met” or “Standard Not Met”. 

Item #7 2019-2010 FCPS Calendar

Jennifer Miller, FCLA/STEM Director (Informational Item)  

 

Mrs. Miller presented the Committee with information regarding the 2019-2010 FCPS Calendar. Dr. Riddick sent out an email this week presenting staff with three versions of the draft calendar. Although the three calendars are quite similar, they differ in summer break, winter break, and start date. November 1st is included as a professional development day in all three versions. There is a Survey Monkey that needs to be filled out by Monday, January 14th by 5 PM. Teachers will also have an opportunity to give input through a comment box. 

 

Item #8 ELPAC Summative Assessment

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item) 

 

Mrs. Pimentel discussed the ELPAC Summative Assessment, which will be administered during the week of February 19th.  In total, there will be 65 students assessed from STEM. An overview of the assessment and training will take place at a staff meeting on Wednesday, January 30th.  Test Examiners will be taking a sub day for an in-depth training on Friday, February 1st at our school site. For 2nd through 5th grade, lead teachers will be administering the ELPAC for their grade level and for TK-1st, due to the large number of students being assessed and the one-to-one test setting, lead teachers and one additional teacher will be taking two sub days to give the assessment.  Mrs. Pimentel and Mrs. Quijano will also be assisting in administering the ELPAC.   

 

Item #9 ELD Progress Monitoring

Jennifer Miller, FCLA/STEM Director (Motion to Approve) 

 

Mrs. Miller presented information regarding the new ELD progress monitoring report. This new tool will replace the previous usage of ELD folders. The report will be completed through Illuminate and will be mostly auto-populated, with some information requiring teacher input. ELD levels will auto populate based on ELPAC achievement and teachers will indicate if they agree, based on observation and Benchmark assessments. At present, FCPS is allowing schools to choose if they want to implement this new monitoring tool this year, or if they would rather wait until next year, when implementation will be mandatory. A staff training will be held closer to the end of the year. 

 

On MOTION of Julie Nguyen, SECONDED by Alejandra Muñoz, and CARRIED, the ELD Progress Monitoring was approved to be used in the 2018 – 2019 school year. 

 

Item #10 Evaluation Handbook

Jennifer Miller, FCLA/STEM Director (Informational Item)  

 

Mrs. Miller provided details regarding the revision of the Evaluation Handbook. The handbook was originally written in 2005 and last revised in 2011. The Evaluation Handbook will be revised to align more closely to current teacher preparation programs and standards. Recommended additions include Social Emotional Learning, Common Core standards, and current Fenton instructional practices. The handbook will be revised during this school year and the goal is to have it ready for the 2019 – 2020 school year. If anyone is interested in being involved in the revision process, they are encouraged to reach out to Mrs. Miller. 

 

Item #11 Science Instructional Materials Fair

Jennifer Pimentel, FCLA/STEM Administrative Coordinator (Informational Item)  

 

Mrs. Pimentel presented the committee with information regarding the Science Instructional Materials Fair. So far, STEM has reached out to the TWIG science curriculum and a demonstration took place on Thursday, November 29th for lead teachers and focus leads. When the time comes to formally adopt a science curriculum, STEM will reach out to additional publishers and will have additional presentations. 

 

Item #12 3D Printer Projects

Elisa Vallejo & Kelley Christenson, STEM Focus Leads (Informational Item) 

 

Ms. Christenson provided information regarding the usage of the 3D printer for classroom projects. In the past, 1st grade has used the printer to make their own instruments and right now Ms. Christenson is working with 3rd grade to help them use the 3D printer to create a part for their biome project. She will be meeting with kindergarten to collaborate on using the printer to make sight words or create students’ names. Ms. Christenson has volunteered to attend grade level meetings to help brainstorm with teams on how to use the 3D printer and implement it within their curriculum, as it can be integrated into all academic areas. 

 

Item #13 After School Robotics Club Update

Elisa Vallejo & Kelley Christenson, STEM Focus Leads (Informational Item)  

 

Mrs. Vallejo informed the committee that the After School Robotics Club has successfully completed its first semester. The second through fourth grade teams finished their first session before the winter break and will resume in a few weeks. The 5th grade team remains constant throughout the year and has already resumed their meetings. Additionally, they have already been registered for the Rally in the Valley competition, which will take place on Saturday, May 11th. This is also the first year that the 4th grade teams will be in attendance. A Robotics subcommittee meeting will be held on Friday, January 18th to decide the second session dates and purchasing of team t-shirts.  

 

Item #14 Schoolwide STEAM Challenge Update

Elisa Vallejo & Kelley Christenson, STEM Focus Leads (Informational Item)  

 

Mrs. Vallejo and Ms. Christenson presented details regarding the STEAM schoolwide challenge. STEM already successfully completed a windmill challenge in the fall. For the next STEAM challenge, teachers will be presented with a choice between three different possible challenges and will vote on the one that they would prefer. Once the challenge has been chosen, staff will receive training on February 6th and the kick-off will take place on March 4th. This time, the school will participate in the challenge over the course of three weeks, instead of two, to allow more flexibility in scheduling. 

 

Announcements: 

 

Mrs. Miller took a moment to formally thank the focus leads from both FCLA and STEM for working hard to keep the after school programs moving forward and dedicating so much of their time. 

 

Next Regular Meeting: TBD

Adjournment:

 

On MOTION of Crisinda Ismail, SECONDED by Julie Nguyen and CARRIED, the Instruction Committee meeting was adjourned at 7:56 A.M. 

 

 

Minutes submitted respectfully by: Alejandra Muñoz

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

Instruction Committee

January 15, 2019

MINUTES

Call to Order:  Gaby Arroyo, Co-Chair

A meeting of the Instruction Committee was held on Wednesday, January 15, 2019, at 7:00 A.M. in Room 41 at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Roll Call:  Beth Henschel, Secretary

Instruction Committee Members Present:  Gaby Arroyo, Grisel Benn, Shanjana Chowdhury, Caroline Engel, Jennifer Flynn, Sasha Gongora, Beth Henschel, Kimberly Kiser, Lisa Morales, Jennifer Nishimoto, Joycelyn O’Brien, Cary Rabinowitz, Kyra Requiestas, and Fabiola Vega.

 

Excused Members:  Jennifer Allen, Monica Castañeda

 

Absent:     None

 

Non-Committee Members Present:  Robin Rodriguez, Walter Gomez, Bunny Wolfer 

 

Additions/Corrections to the Agenda:  Gaby Arroyo, Co-Chair

 

Approval of Minutes:  Gaby Arroyo, Co-Chair

 

Item #1   Minutes from the December 4, 2018 meeting of the Instruction Committee      (Motion to Approve)

 

On MOTION of Kimberly Kiser, SECONDED by Jennifer Flynn, and CARRIED, the minutes of the Instruction Committee from December 4, 2018 were approved as submitted.

 

Presentations from the Public: Gaby Arroyo, Co-Chair

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

Old Business:     No old business.

 

New Business: 

 

Item #3 ELD Progress Monitoring, Cary Rabinowitz, SMBCCS Director (Motion to Approve) 

 

The new ELD Progress Report was presented. English learner students are assessed and monitored at least three times per year. 

 

The ELD Progress Report incorporates the ELA and ELD standards.  Teachers will use the rubrics within Benchmark’s ELD Assessment Book to score students and identify student progress toward proficiency in English.  The rubrics will be used to determine where students fall in each mode of communication (Collaborative, Interpretative, and Oral/Written Language.) ELD scores should reflect EL work during Integrated as well as Designated ELD time.  The Report includes MAP scores as well to include the ELA progress of our students. The MAP scores will pre-populate onto the Report from Illuminate.

 

The Progress Report will only be used during the third reporting period this year, but will be used to assess EL students during the first and third reporting periods beginning next year. 

 

Dr. Riddick will be visiting every school at a future staff meeting to go over the Progress Reports and how to complete them.  

 

On MOTION of Kyra Requiestas, SECONDED by Sasha Gongora, and CARRIED, the committee approved the ELD Progress Report as presented.

 

Item #4 School Accountability Report Card (SARC), Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Since November 1988, state law has required all public schools receiving state funding to prepare and distribute a SARC. A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA). The purpose of the report card is to provide parents and the community with important information about each public school. A SARC can be an effective way for a school to report on its progress in achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators. 

 

Information included in the SARC report include demographic data, school safety and climate for learning information, academic data, school completion rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data. 

 

The SARC report will be submitted for Board approval at the January Board Meeting and will be submitted by February 1st.

 

Item #5 2019-2020 FCPS Calendar, Cary Rabinowitz, SMBCCS Director (Informational Item) 

 

Staff members should have submitted their calendar choice by January 14, 2019. There were three options (red, black, and green). The black calendar matched this year closest. It included a 3-week winter break and spring break two weeks before Easter, which gives more days in session before testing. The red calendar had a 2-week winter break and a spring break that leads into Easter. The green calendar is closest to LAUSD with a 3-week winter break a spring break that leads into Easter.

Results will be shared with the organization by Dr. Riddick soon.

 

Item #6 2019 Summative ELPAC Assessment, Walter Gomez, Administrative Coordinator (Informational Item) 

 

The ELPAC Summative Assessment testing window is from Monday, February 4 through Friday, February 15. During the week of January 21st, Walter Gomez will attend grade-level meetings to calibrate scoring amongst grade-level team members. On January 23rd, the ELD Lead teachers will train teachers at our staff meeting.

 

Item #7 2019 Summative SBAC Assessment, Robin Rodriguez, Administrative Coordinator (Informational Item) 

 

The 2019 Summative SBAC Assessment window will begin May 7 and continue through May 16. The ELA CAT 1, 2, and Math CAT will be administered during the first week from Tuesday through Thursday. The ELA and Math Performance Tasks will be administered the second week from Tuesday through Thursday. The entire school will be testing at the same time.  Additional training will be provided to teachers at a staff meeting later in the year and information regarding student designated supports and accommodations will be discussed during grade level meetings.

 

Item #8 Public Release of 2018 CA School Dashboard, Cary Rabinowitz, SMBCCS Director (Informational Item) 

 

The CA Dashboard has released the 2018 scores. In Mathematics, we increased 19.4 points, from 33.2 below the standard to 13.8 below the standard. We also increased a level, from Orange to Yellow. In ELA, our scores increased 12.7 points. We went from 48.9 points below the standard to 36.2 points below the standard. When compared to our resident schools, the data shows the school increased more than most surrounding schools and we fall closer to the standard than most.  SMBCCS also increased more than both the State and LAUSD.

 

Item #9 9Dots and SMBCCS Research and Development Partnership, Gaby Arroyo and Jennifer Nishimoto, SMBCCS Instructional Technology Coaches (Informational Item) 

 

Gaby Arroyo, Jennifer Nishimoto and Cary Rabinowitz were asked to be part of the new National Science Foundation Grant that 9Dots just received. It is called "Programming as a Context for Making Problem Solving Visible: An Equity Focused K-5 Research Practice Partnership".

 

SMBCCS will receive:

    • Free support and curriculum for 3rd grade.
    • Free K pilot curriculum with a curriculum developer who will come into the class to observe/support.
    • Chance to be an integral part of a brilliant team of UCLA education researchers.
    • Attend 4 quarterly Research-Practice Partnership (RPP) meetings and approx. 11 meetings looking over curriculum, reflecting on instruction, improving practices. 

 

SMBCCS will need to provide:

    • Time to pilot 3rd grade curriculum for NSF
    • Time to pilot K grade curriculum for the 9 Dots Curriculum Team
    • Attendance of all meetings throughout the year 


Currently, we are piloting the Kindergarten Curriculum with Ms. Morales’ TK classroom twice a week for 30 minutes each. This is piloted to be used with kindergarten students next year. For the 3rd grade curriculum, our first meeting will be this Thursday, January 17 at 9Dots from 3:30-5:30.

 

Item #10 Early Childhood Foundational Mathematics Preschool Training, Jennifer Flynn, Kindergarten Teacher (Motion to Approve) 

 

Early Childhood Foundational Mathematics Preschool Training will be provided February 1 and April 18 from 12-2:30 by Jennifer Flynn. She will be presenting to the Preschool team and Transitional Kindergarten team on various mathematical foundational skills.

 

On MOTION of Caroline Engel, SECONDED by Lisa Morales, and CARRIED, the Early Childhood Foundational Mathematics Preschool Training was approved.

 

Item #11 Benchmark Educational Consortium, Cary Rabinowitz, SMBCCS Director (Motion to Approve) 

 

Robin Rodriguez shared information about teachers taking part in the Benchmark Consortium focused on providing educators an opportunity to collaborate on the use of best practices relating to Benchmark.  It takes place on Feb. 2, 2019.  The cost is $50 a person. 

 

On MOTION of Grisel Benn, SECONDED by Fabiola Vega, and CARRIED, the Benchmark Educational Consortium was approved.

 

Item #12 California Association of the Education of Young Children (CAEYC) Conference

 

The conference will take place April 11-13 in Santa Clara. It is important for the preschool team to attend to support the approval of the renewal of the preschool program. Those attending will report back to the entire preschool team. The focus for the team is on STEAM, Music, and Language.

 

Announcements: none

 

Next Regular Meeting: TBD

 

Adjournment

 

On MOTION of Kimberly Kiser, SECONDED by Kyra Requiestas, and CARRIED, the Instruction Committee adjourned at 7:49 a.m.  

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Curriculum and Assessment Council

January 17, 2019

7:15 a.m. – Conference Room

 

Minutes

 

Call to Order: Lee Melo and Christopher Torres – Co-Chairs

 

The Curriculum and Assessment Council was called to order at 7:25 a.m. by Co-Chair Christopher Torres

 

Roll Call: Cynthia Eschenfelder and Juan Gomez – Secretaries

 

Additions/Corrections to the Agenda: Lee Melo and Christopher Torres – Co Chairs

 

There were no additions or corrections to the Agenda.

 

Presentations from the Public:  Lee Melo and Christopher Torres – Co-Chairs

 

Item #1 Minutes from the October 24, 2018 meeting of the Curriculum and Assessment Council (Motion to Approve)

 

One revision to the October 24, 2018 meeting minutes was suggested. The phrasing of the Announcement implied that there were preparatory CAST materials generally available, but somehow not available to us; however, no such materials exist as of yet. The minutes were amended to reflect this.

 

On Motion of Marya Asadurian, SECONDED by Cynthia Eschenfelder, and CARRIED, the minutes of the Curriculum and Assessment Council from October 24, 2018 were approved as amended.

 

Presentations from the Public: Lee Melo and Christopher Torres – Co-Chairs

 

Item #2 Any persons desiring to address the Curriculum and Assessment Council on any proper matter.

 

 

Old Business:

 

Item #3 No Old Business

 

New Business:

 

Item #4 School Accountability Report Card (SARC), Lety Padilla Parra, FACS Director (Informational Item)

 

The SARC has been completed and will be submitted after the Board approves it at the next meeting. The SARC allows stakeholders to access information about the school, including information regarding school resources, facilities, achievement, class size, and professional development opportunities. 

 

Item #5 Winter MAP Administration, Lety Padilla Parra, FACS Director (Informational Item)

 

FACS will be administering the MAP test during winter for the first time, beginning January 22nd and continuing through February 8th to allow for field trips, Martin Luther King Jr Day, and ELPAC. The results will be reviewed as part of the midyear goal setting meetings.  

 

Item #6 Public Release of 2018 CA School Dashboard, Lety Padilla Parra, FACS Director (Informational Item)

 

Information about FACS has also been released via the California School Dashboard website, which contains information reported by FACS itself and the state. It replaces the API scores used previously. There are 5 performance bands, color-coded with regards to achievement. 

 

Item #7 2019-2020 FCPS Calendar, Dr. David Riddick, CAO (Informational Item)

 

Dr. Riddick shared the results of the FCPS Calendar survey. A was the most popular option, followed by C. Calendar C has staff return for a PD Day the Friday before students return from winter break; Calendar A has staff return the Monday for a PD Day. Calendar C more closely resembles the LAUSD calendar in this way. However, Calendar A also gives more time for students to prepare for SBAC with consideration of spring break. From the comments, it appeared that people liked Calendar C, but not the Friday return. Mrs. Asadurian inquired if it would be possible for people to see the comments of others before voting, to encourage more real discussion of the calendar possibilities. 

 

Item #8 NAEP Assessment, Barbara Aragon, FACS Assistant Director (Informational Item)

 

Ms. Aragon explained that progress is being made towards the administration of NAEP. Select fourth graders will take either the Language Arts or Math assessment, which gives the federal government national information about how children are reading. An outside group from the government comes to administer the assessment itself, but in preparation we must review rosters as close to the test date as possible to ensure all students have a chance to take the assessment. Fourth grade teachers and administrators will complete a questionnaire, send letters out to parents, create log-in cards, and determine testing locations. 

 

Item #9 ELPAC Summative Assessment, Barbara Aragon, FACS Assistant Director (Informational Item)

 

Students designated as English Language Learners either through CELDT or the ELPAC initial assessment will take the ELPAC summative assessment. Grade level teachers will administer the listening, reading, and writing portions. Ms. Aragon and Veronica Ramos will administer the speaking portion, and Leanna Hendrix and Nancy Contreras are trained to help with the speaking portion and makeup testing. The SpEd team assists in creating a schedule for where students with IEPs will test. Though the dates are currently set for February 4th through February 6th, with teacher training January 28th through 30th, these dates overlap with MAP winter administration. The council agreed that moving ELPAC testing to February 11th through the 13th would be more achievable. Training and checking rosters with grade levels would then happen the week of February 4th. 

 

Item #10 ELD Progress Monitoring, Dr. David Riddick, CAO (Informational Item)

 

The state has made changes to how it approaches ELD both in theory and in practice, emphasizing reclassifying and monitoring students as well as being mindful of long term English Language Learners. To reflect this, Dr. Riddick shared the developing ELD Progress Monitoring form available on Illuminate. Auto-populated MAP and Benchmark Advance assessment data representing integrated ELD support and designated Benchmark Advance ELD scores are inputted by teachers via a drop-down menu. Currently the form titles are aligned to the ELD standards, but it has been suggested that this be changed to match the Benchmark rubrics teachers will be using. Additionally, while a portfolio of work is no longer required in students’ cumulative files, it is the decision of each LEA as to what the school will organize and present. The use of LAU or ELD Blue folders will be discussed and possibly re-standardized across Fenton schools for consistency in cum file organization. 

 

Item #11 Evaluation Handbook, Lety Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra shared that a committee will be formed to update and adjust the current Evaluation Handbok. 

 

Item #12 Instructional Coaches, Lety Padilla Parra, FACS Director (Informational Item)

 

The Instructional Coaches are now focusing on supporting new teachers and teachers who want and need more support. 

 

 

Announcements: None

 

 

Next Regular Meeting: To Be Announced

 

 

Adjournment: 

 

On the MOTION of Marya Asadurian, SECONDED by Cynthia Eschenfelder, and CARRIED, the Curriculum Assessment Council adjourned at 8:05 a.m.

 

 

Minutes submitted respectfully by Cynthia Eschenfelder and Juan Gomez

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

 

Unapproved Minutes of the

Instruction Committee

 

January 22, 2019

 

A meeting of the Instruction Committee was held on Tuesday, January 22, 2019 at 7:00 AM in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:   Mara Shinn Smith and Nitima Angus, Council Co-Chairs   

 

The Instruction Committee Meeting was called to order at 7:02 AM by Council Co-Chairs Mara Shinn Smith and Nitima Angus.    

 

Roll Call: Nina Ferman, Secretary

 

Members Present:  Mara Shinn Smith, Nitima Angus, Karen Knapp, Nina Ferman, Coco Salazar, Lorena Sanchez, Krystal Rodriguez, Abigail Lopez-Dee, Vanessa Sarnecki, Brianna Ellis, Angie Salceda, Lisa Ibarra, Maritza Avila, Maria Reyes, Richard Parra, Sirui Thomassian, David Riddick

 

Members Excused:  Diana Lucas, Jacqueline Penner, Maria Cardenas, Laurie Perez, Wendy Kaufman

 

Members Absent: None

 

Additions/Corrections to the Agenda:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

There was a correction to the agenda. Items #5 and #11 are the same topic, so Item #11 was deleted.

 

Item #1 Minutes from the December 5, 2018 meeting of the Instruction Committee

                                   (Motion to Approve)

 

On MOTION of Krystal Rodriguez, SECONDED by Sirui Thomassian, and CARRIED, the Minutes of the Instruction Committee Meeting of December 5, 2018 were approved as submitted.

 

There was one abstention.

 

Presentations from the Public:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

Item #2 Any person(s) desiring to address the Instruction Committee on any proper matter. 

 

There were no presentations from the public.

Old Business:       

     

There was no Old Business.

                       

New Business:

 

Item #3                       WASC Mid-term Document,Richard Parra, FPC Director    

                                   (Informational Item)

 

Mr. Parra is ready to submit a draft of the WASC Mid-term Document to the leadership team. The minor delay was due to the last section requiring a revised action plan. Three items revised were: 1) Continuing to improve our English Learner outcome: Mr. Parra noted we would use more updated data such as NWEA, MAP, informal assessments, and Benchmark Advance assessments, 2) Improving professional development: Our last WASC document also included improving professional development, but stated it would occur through a focus on Common Core State Standards. Instead, this current document notes an overall improvement of professional development, and 3) Improved parent education and engagement. This was also noted in our LCAP. Mr. Parra emphasized the importance of aligning the WASC document with the LCAP, and he will submit the WASC document to all staff today.

 

Item #4                       School Accountability Report Card (SARC), Richard Parra, FPC

Director 

                                   (Approval Item)

 

The School Accountability Report Card (SARC) is a summary of our school that is sent to the California Department of Education. It is ready to submit to the board for approval next week. Mr. Parra thanked Wendy Kaufman for reviewing and updating the information. 

 

On MOTION of Lorena Sanchez, SECONDED by Lisa Ibarra, and CARRIED, the School Accountability Report Card (SARC) has been approved.      

   

Item #5                       Restorative Discipline Seminar, Richard Parra, FPC Director

(Approval Item)

 

Our behavior team, which consists of Wendy Kaufman, Max Young, Laura Vasquez, and Paola Ramirez, will attend the Restorative Discipline Seminar on February 12, 2019. It is a one-day seminar in Rosemead that costs $1,000 total. This seminar is important because it serves as an update on best practices as well as a reflection of our own behavior plan, which must be aligned to what the state requires. 

 

On MOTION of Angie Salceda, SECONDED by Mara Shinn Smith, and CARRIED, the Restorative Discipline Seminar has been approved.

 

Item #6                       2019-2020 FCPS School Calendar, David Riddick, FCPS Chief

Academic Officer 

(Informational Item)

 

Dr. Riddick sent a survey for staff to vote among three possible school calendars for the 2019-2020 school year. Calendar A won (48.8% vote), and is the closest to the calendar we currently follow. It includes three Staff Development days in the beginning of the school year and an earlier Spring Break than LAUSD schools. Calendar C was the next popular choice (41.57% vote) and is the most similar to the LAUSD calendar, though we have 184 instructional days and the district has 180 days. Calendar B was the least popular choice (10.98% vote) and is likely unpopular due to the shorter winter break, though it does include a longer summer break. It was brought up that in the past, we have been asked to vote between the final choices, and if it would be possible to vote between Calendar A and Calendar C now, especially with the votes being close. Dr. Riddick mentioned that another suggestion was moving the Staff Development day on April 3 (which we usually use for reorganization) to May instead. However, LAUSD does not have school on April 3, which may indicate we would have lower attendance that day. In regards to Memorial Day weekend, staff voted for two 4-day weeks (41.51% vote). Dr. Riddick also included the comments from staff as well as the replies for each comment in an email. The Ad Hoc Committee will discuss the 2019-2020 FCPS School Calendar at their next meeting, so if anyone has questions or further suggestions, they are encouraged to speak with their faculty representatives prior to their next meeting.

 

Item #7                       2018-2019 Revised PD Calendar, Richard Parra, FPC Director 

(Informational Item)

 

Some of the dates for the 2018-2019 Revised PD Calendar were listed at the leadership meeting. Most of these days will be grade-level assigned, which will allow grade-levels to discuss and refine Benchmark Advance. Our next Professional Development day is on February 15, 2019. Mr. Parra will share the 2018-2019 Revised PD Calendar with staff.

 

Item #8                       Revised Employee Handbook, Richard Parra, FPC Director

(Informational Item)

 

Mrs. Sumida shared the final draft of the Revised Employee Handbook with staff. Everyone should review it and make note of the changes, which were also shared in a separate document.

 

Item #9                       ELD Progress Monitoring, David Riddick, FCPS Chief Academic Officer

(Informational Item)

 

The ELD Progress Monitoring will replace the ELDRA, ELPA, and the various ways we have been monitoring ELL’s. It will be printed out and placed in students’ cumulative records twice a year. The ELD Progress Monitoring is designed to give information for our ELL’s in both designated and integrated ELD. It is a 1-page document that is uploaded on Illuminate. Dr. Riddick demonstrated how to access this document on Illuminate (go to “Report Cards”, choose the current reporting period, then click on “ELD Progress Report”. It will show your ELL students). There are also different viewing options. This report matches the new ELD standards and levels. We used to have five levels, but now there are three: Emerging, Expanding, and Bridging. Dr. Riddick has already color-coded the report so that teachers can see the Low, Low Average, and Average bands (Average means students are close to reclassifying). Furthermore, each band has an Emerging and Exit band within. This is because the goal is to help our students achieve the next level, whether it is moving from Emerging to Exit within the same band, or moving levels entirely. Dr. Riddick also shared the ELD Progress Monitoring document with the Federal Program Monitoring (FPM) reviewer on behalf of FPC, and asked if it matches the requirements for monitoring ELL’s. Though the state will not monitor student work at the moment, this could change in the future, so it is beneficial to have this document in place. LAUSD uses something similar to this already. Furthermore, the ELD Progress Monitoring document matches the levels in the Benchmark ELD section, which contains three modes: Collaborative, Interpretive, and Written/Oral Production, with an Overall ELD Score displayed on the bottom. Some may wonder about the need to show an Overall ELD score, but it is always helpful to show parents what their child’s overall score is. We are trying to minimize excessive assessments, with a new goal of conducting a few, rigorous assessments. Dr. Riddick explained that student work does not need to be included. We will use a rubric instead, and Benchmark Advance has already included an ELD rubric, which he suggests each school review (particularly for Unit 5, since it is more or less in the middle of the curriculum’s pacing plan). Our ideal goal is for each grade-level across FCPS to decide on a rubric, which is based on daily work with students and not on an assessment. Dr. Riddick demonstrated how to access the Benchmark Rubrics digitally using Benchmark Universe (under “Designated ELD” in the section titled “Rubrics). Grade-levels should review and discuss the rubrics prior to the leadership meeting on February 11, 2019.

 

Item #10                     MAP Mid-year Assessments, Mara Shinn Smith, Reading Specialist

                                   (Informational Item)

 

MAP assessments will start on Monday, January 28, 2019. Mrs. Shinn Smith emailed the test schedule to staff. She has met with the kindergarten team and second grade team (and will meet with first-grade today) to share information and resources pertaining to pre-conferencing with students. The goal is to show students their fall RIT score and help them understand the individual projected RIT growth for the winter testing period. The first week of MAP testing will focus on Reading, the second week will focus on Math, and the third week will be used for make-up testing and the Language test for second grade.

 

Item #12                     2019 ELPAC, Sirui Thomassian, FPC Assistant Director

                                   (Informational Item)

 

Mrs. Thomassian shared that we have all ELPAC materials needed, but none of it had been labeled yet. She has spoken to Mrs. Kaufman, who confirmed that Ms. Aragon always conducted the ELPAC assessments and the best way to assess students should be discussed with the lead team. There are some items teachers will have access to. The ELPAC testing window opens February 25. 

 

Item #13                     CA 2018 School Dashboard, Richard Parra, FPC Director

(Informational Item)

 

Mr. Parra shared the CA 2018 School Dashboard with the committee. For academic performance, they are gathering information from third grade scores. It looks like the dashboard is based solely on improvement. For example, for chronic absenteeism, there was a 1.4% increase for the 2017-2018 school year, so that moved FPC to the orange band instead of yellow. Dr. Riddick shared that for the 2016-2017 school year, FPC had 4.4% for chronic absenteeism. The goal is to be less than or equal to 5%. Last year, it increased to 5.8% for chronic absenteeism, which is a 1.4% increase. Because it went up by 1.4%, the dashboard skipped the yellow band and went to orange. Fortunately, the 2018-2019 shows a 2.1% decrease in chronic absenteeism, so FPC should achieve green next year as long as those numbers hold. Dr. Riddick shared that FACS has a higher dashboard because theirs displays third, fourth, and fifth grade combined, while only third grade counts toward FPC. 

 

Mr. Parra noted that we have three letters that are sent out to parents for chronic absenteeism. Teachers should request an SST for any student who has been absent (without Independent Studies) for 10% of the school year thus far. As a reminder, Independent Studies do not count as absences.

 

Announcements: 

 

Mr. Parra shared that the LAUSD oversight visit has been delayed due to the work stoppage with LAUSD employees (as they are deployed to various school sites).  

 

Next Regular Meeting:  TBD

 

Adjournment:

 

On MOTION of Krystal Rodriguez, SECONDED by Abigail Lopez-Dee, and CARRIED, the Instruction Committee Meeting was adjourned at 7:54 AM.  

 

Minutes respectfully submitted by: Nina Ferman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.B.3.

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Personnel Committee Minutes

 

Wednesday December 5, 2018

7:15 a.m. – Auditorium 

 

Minutes

A meeting of the Personnel Committee was held on Thursday, December 5, 2018 at 7:15 a.m. in Room 40 at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Call to Order: Tiene Hauck and Megan Stevenson, Co-Chairs

 

The Personnel Committee meeting was called to order at 7:17 a.m. by Co-Chairs, Tiene Hauck and Megan Stevenson.

 

Roll Call: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Personnel Committee Members Present: Tiene Hauck, Megan Stevenson, Emily Aaronson, Sandra Hernandez, Emma Colmenares, Jocelyn Condo, Jazmin Luna, Carmen Solis, Rachel Cohen, Carmen Solis, Angela Boyd, Marie Kirakosian, Bernadette Montajes, Sirui Thomassian and Cary Rabinowitz

 

Personnel Committee Members Excused: Cassondra Barrett, Toni Frear, and Kristine Khachian.

 

Non-Members in Attendance: Walter Gomez 

 

Additions/Corrections to the Agenda: Tiene Hauck and Megan Stevenson, Co-Chairs

 

There were no Additions/Corrections to the Agenda.

 

Approval of Minutes:  Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #1 Approval of Minutes from the October 19, 2018 meeting of the Personnel Committee: Tiene Hauck and Megan Stevenson, Co-Chairs 

(Motion to Approve)

 

On MOTION of Sandra Hernandez, SECONDED by Emily Aaronson, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

Old Business: There was no old business.

 

New Business:

Item #3 Teacher Assistant Mid-Year Evaluations, Sirui Thomassian, SMBCCS Assistant Director (Informational Item) 

Mrs. Thomassian discussed that Teacher Assistants Evaluations were distributed to Lead Teachers at an earlier date. She mentioned that it is imperative when filling out the evaluation to provide authentic input in regards to Teacher Assistants’ performance.  There has been great success on the yard and the same success is valuable in a classroom setting. Additional trainings have been provided to Teacher Assistants and teachers are welcome to advise administration on additional trainings they feel will be beneficial for Teacher Assistants’ growth. 

Item #4 Instructional Coach Support to Probationary Teachers, Cary Rabinowitz, SMBCCS Director (Informational Item)

 

Mr. Rabinowitz discussed that probationary teachers are currently getting support from Instructional Coaches. Instructional Coaches are giving probationary teachers feedback and are providing support as needed. This partnership has been working well thus far. 

 

Item #5 Interview Committee-Special Day Class Teacher, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz announced that the position for Upper SDC Special Day class is still open. The position is currently posted through Direct Ed. The Interview Committee had previously scheduled two interviews for the position. Unfortunately, both of candidates cancelled. An update will be given for future interviews.

 

Item #6 FCPS Ad Hoc Planning and Implementation Committee Update, Cary Rabinowitz, SMBCCS Director (Informational Item)

The Ad Hoc Planning and Implementation Committee met on Saturday, November 17 to discuss how to fund health benefits for the organization in the future. Mr. Rabinowitz distributed documents pertaining to Fenton’s Health Benefits and Recommendations that were previously emailed by Irene Sumida that pertained to the meeting held by the Ad Hoc Committee. Mr. Rabinowitz and the Personnel Committee reviewed and discussed the non-negotiables and possible options to see how the organization may go forward in regards to Health Benefits.

 

Item #7 LAUSD Annual Performance-Based Oversight Visit, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz stated that SMBCCS’s LAUSD Annual Performance-Based Oversight visit will take place on Wednesday, February 20th, 2019.  SMBCCS will be the last visited school from the organization. Implementation of technology will be one focus area. The other areas of focus will be provided at a later date.  We look forward to the visit to show the success of our school.

 

Item #8 FCPS Guidelines for Attending Conferences and Workshops, Cary Rabinowitz, SMBCCS Director (Informational Item)

Mr. Rabinowitz presented the FCPS Guidelines for Attending Conferences and Workshops. This information was previously presented to the Instruction Committee.  Going forward LAUSD auditors would like to see evidence that faculty have attended a PD. The PD must be approved through Finance and Instruction Committees.  Faculty must provide fliers and or documents provided at the PD.  Original receipts must be submitted. Overnight stays must be approved prior to the trip and reimbursements will be given after the PD. Reimbursements must be submitted within 60 days. Faculty will be reminded of the above mentioned requirements throughout the year.

Announcements:  

 

Mr. Rabinowitz informed the committee that Family Code Night which was held at SMBCCS on Tuesday, December 4, 2018 was a success with about 200 families attending the event.  He looks forward to the event returning to SMBCCS. 

 

Next Regular Meeting: 

 

The following SMBCCS Personnel Committee Meeting will be held on Wednesday, January 16th, 2019.

 

Adjournment: 

 

On MOTION of Sandra Hernandez, SECONDED by Tiene Hauck, and CARRIED, the Personnel Committee adjourned at 7:56 a.m.  

 

Minutes respectfully submitted by: Carmen Solis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

Unapproved Minutes

Personnel Committee

 

December 6, 2018

 

A meeting of the Personnel Committee was held on Thursday, December 6, 2018 at 7:15 a.m. in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Coco Salazar, Co-Chair     

 

The Personnel Committee Meeting was called to order at 7:17 a.m. by Co-Chair, Coco Salazar.    

 

Roll Call:                   Lorena Sanchez, Secretary

 

Members Present: Coco Salazar, Nina Ferman, Karen Knapp, Celina Calvillo, Jeanette Hernandez, Laura Holmes, Wendy Kaufman, Judy Lee, Richard Parra, Krystal Rodriguez, Angie Salceda, Shirley Saetang, Lorena Sanchez, Sandra Valle, Laura Vasquez

 

Members Excused: Monica Castañeda, Daniela Quila, Cristina Moran, Cedric Ramirez

 

Members Absent: None

             

Additions/Corrections to the Agenda: Nina Ferman, Co-Chair     

 

There were no additions or corrections to the agenda.

             

Approval of Minutes from October 25, 2018: Coco Salazar, Co-Chair

             

Item #1                    Minutes from the October 25, 2018 meeting of the Personnel Committee  

                                 (Motion to Approve)

 

On MOTION of Jeanette Hernandez, SECONDED by Krystal Rodriguez and CARRIED, the Minutes from October 25, 2018 were approved.

 

Presentations from the Public: Nina Ferman, Co-Chair

 

Item #2                 Any persons desiring to address the Personnel Committee on any proper matter.

             

There were no presentations from the public.

 

Old Business:

 

There was no Old Business.

        

New Business:

 

Item #3                      Tiffany Crawford’s Letter of Resignation, Richard Parra, FPC Director

(Motion to Approve)

 

Richard Parra announced that Tiffany Crawford, FPC School Psychologist, submitted her letter of resignation. Mrs. Crawford will be resigning as of January 7, 2019.

                   

On MOTION of Celina Calvillo, SECONDED by Angie Salceda, and CARRIED, Tiffany Crawford’s Letter of Resignation was approved.

 

Item #4                      FCPS Health Benefits Update, Richard Parra, FPC Director 

(Informational Item)

 

Mr. Parra reminded the committee that Mrs. Sumida shared notes with staff explaining possible change options to health benefits. The email sent also included a document that explains the healthcare costs for this year. All staff are strongly encouraged to review the suggestions on health benefits carefully and, if possible, to suggest any ideas or possible alternative options. Nothing is definite as of now. Questions and suggestions can be sent via email to Faculty Representatives. All staff are also encouraged to attend the Leadership Team Meeting on December 6, 2018, at Santa Monica Boulevard Community Charter School at 3:30 p.m., if they have any questions or concerns regarding health benefits.

 

Item #5                      FCPS Guidelines for Attending Conferences and Workshops, Richard Parra, FPC Director 

(Informational Item)

 

Mr. Parra reminded the committee that any PD or professional conference that a teacher would like to attend has to be approved and documented through the Instruction Committee. Part of the oversight visit this year includes a financial component. Additionally, any receipt of previously approved expenses incurred by the teacher/employee needs to be turned in to Cristina Moran or Mr. Parra for reimbursement. In order to qualify for reimbursements, receipts must be turned in within sixty days of the expense. 

 

Item #6                    LAUSD Annual Performance-Based Oversight Visit, Richard Parra, FPC Director 

(Informational Item)

 

Mr. Parra shared that our District Oversight visit will be on January 17, 2019 and that all binders are complete and ready for the visit. During the Leadership Team meeting, members discussed preparations for the District Oversight Review. Lead teachers will share this information during grade level meetings. Overall, we are preparing to have a very positive oversight review.

 

Item #7              Teacher Assistant Mid-Year Evaluations, Monica Castañeda, FPC Assistant Director and Wendy Kaufman, FPC Administrative Coordinator 

(Informational Item)

 

Mrs. Kaufman announced that General Education Teacher Assistant Evaluations were due to Ms. Castañeda on Monday, December 3rd, and Adult Assistant Evaluations are due to Mrs. Kaufman by Friday, December 7th. Ms. Castañeda and Mrs. Kaufman will be meeting with each assistant, individually, next week to discuss their evaluation. 

 

Item #8                    District Validation Review Results, Wendy Kaufman, FPC Administrative Coordinator 

(Informational Item)

 

Mrs. Kaufman thanked everyone who was involved in the District Validation Review, especially Judy Werner, Maria Cardenas, and all of our Special Education staff. The District Validation Review took place on October 30, 2018. Mrs. Kaufman shared that the report was excellent, with minor revisions in the IEPs.  She also shared that we received 100% for documentation, 100% on IEP implementation, and 100% for classroom observations. We were also compliant in all areas.

 

Item #9           FCPS Ad Hoc Planning and Implementation Committee Update, FPC Faculty and Classified Representatives

(Informational Item)

 

FPC Faculty and Classified gave an update on the last FCPS Ad Hoc Planning and Implementation Committee meeting held on November 17th. Some of the items discussed were ELD Progress Monitoring, health benefits, Instructional Coaches and their observations of teachers using the Domains of Teaching, creating an Illuminate Committee, Illuminate Reports, and reviewing/editing the Spanish Report card to assure it is translated correctly.

             

Announcements:  

Coco Salazar encouraged the committee to attend the FCPS Leadership Team meeting if they would like to hear the discussion or if they have any questions/suggestions about the health benefits and coverage. 

Mr. Parra commended the staff on all their hard work with Benchmark Advance implementation, and encouraged teachers to continue to strive for collaboration and success. 

Next Regular Meeting:  TBD

 

Adjournment:                      

 

On MOTION of Karen Knapp, SECONDED by Krystal Rodriguez, and CARRIED, the Personnel Committee meeting adjourned at 7:52 a.m.

 

Minutes respectfully submitted by: Lorena Sanchez

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

Human Resource and Personnel Council

 

Unapproved Minutes of the Human Resource and Personnel Council

December 10, 2018

 

A meeting of the Human Resource and Personnel Council was held on Monday, December 10, 2018, at 7:15 a.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342. 

 

Call to Order: Leanna Hendrix, Council Co-Chair

 

The Human Resource and Personnel Council meeting was called to order at 7:17 a.m. by Council Co-Chair, Leanna Hendrix.

 

Roll Call: DeAnn Michaels, Secretary

 

Members Present: Lizette Adkisson, Barbara Ausherman, Mary Gunckel, Louis Chernovsky, Leanna Hendrix, Martha May, Mercedes Meeks, DeAnn Michiels, Karla Contreras, Lillian De La Torre,Jaime Osornia, Leticia Padilla Parra, Barbara Aragón, Jessi Tello 

 

Members Excused: Karen Scharf, Mimi Whang 

 

Additions/Corrections to the Agenda: Leanna Hendrix, Council Co-Chair 

 

Item #1               Minutes from the October 23, 2018 meeting of the Human Resource and Personnel Council (Motion to Approve)

 

On MOTION of DeAnn Michiels, SECONDED by Mary Gunckel, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Mercedes Meeks, Council Co-Chair

 

Item #2 Any person(s) desiring to address the Human Resource and Personnel Council on any proper matter. 

 

There were no presentations from the public.

 

Old Business:  None

 

New Business:

 

Item #3 Return from Leave Request, Leticia Padilla Parra, FACS Director (Motion to   Approve)

                                    

            Mrs. Padilla Parra informed the council that the Return from Leave Request

                                    is from Educational Specialist, Patricia Orantes. Patricia Orantes will be returning 

                                    from Leave. She will be returning and resuming her duties starting  

                                    December 10, 2018. 

On Motion of Barbara Ausherman, Seconded by Martha May, and CARRIED, Patricia Orantes’ request to return from leave was approved.

                           

Item #4           FCPS Health Benefits Update, Leticia Padilla Parra, FACS Director

                                   (Informational Item)

 

Mrs. Padilla Parra shared that after the Ad Hoc Committee met and discussed all of the possible options, it was concluded that Option 2 appears to be the best and most equitable option, but no final decision has been made at this point. This includes no change in current plan (which includes network choices; co-pay for doctor visits; hospitalization; pharmaceutical formulary). If approved, any increases will be paid by employees from 2019-2020 on, no matter the hire date. The need for employee contributions would be looked at on a yearly basis. The discussion of how this will impact retirees will happen separately, at a later date.

 

Item #5 FCPS Guidelines for Attending Conferences and Workshops, Leticia Padilla Parra, FACS Director 

(Informational Item)

 

Mrs. Padilla Parra informed the council that conference attendance will be

                                    documented through “proof of attendance and pre-approval by councils”. Conference attendees will be reimbursed for expenditures after attending workshops and conferences, with proof of attendance.

 

Item #6 Teacher Assistant Mid-Year Evaluations, Jesse Tello, FACS Administrative

                                     Coordinator (Informational Item)

 

Mr. Tello discussed that TA evaluations will be coming up soon. January 8, 2019,

                                    evaluations will be placed in lead teacher’s boxes. The evaluations will be completed by grade levels, during grade level meetings. Adult Assistant evaluations will be completed by the teachers that work with their students. Psychomotor Aide evaluations will be completed by Mr. Tello. Completed evaluations will be submitted to Mr. Tello’s office. The last day to turn in evaluations is January 18th, 2019. 

 

Item #7 Mid-Year Goal Setting Meetings, Leticia Padilla Parra, FACS Director 

(Informational Item)

 

Mrs. Padilla Parra discussed that mid-year goal setting meetings will begin February 5th-21st. Winter MAP scores will be compared to beginning of the year MAP scores. Discussion will include observation of growth, groupings, trends, and adjusting instruction to meet the needs of students. The sign-up will be available in late January.

 

Announcements:    Barbara Aragon shared that applications for TA positions for Winter and Spring are placed in the front office. Also, TAs will have a new finger scan to document their hours. This will be helpful in tracking their schedule and hours. 

 

Next Regular Meeting:  TBA

 

Adjournment: 

On MOTION of Karla Contreras, SECONDED by Barbara Ausherman, and CARRIED, the Human Resource and Personnel Council meeting adjourned at 7:45 a.m.

 

Minutes respectfully submitted by: Mary Gunckel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Personnel Committee

 

January 10, 2019

 

A meeting of the Personnel Committee was held on Thursday, January 10, 2019 at 7:17 a.m. in the Hands-On Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order: Kate Hetu, Chair

 

The Personnel Committee meeting was called to order at 7:17 a.m. by Chair, Kate Hetu.

 

Roll Call: Kate Hetu, Chair

 

Personnel Committee Members Present: Kate Hetu, Veronica Palazzola, Stephanie Ellerbe, Abigail Gillmore, Brooke Schiffman, Jennifer Miller, Jennifer Pimentel 

 

Excused Members: Cedric Ramirez and Fernando Gomez 

 

Non-Committee Members: Cecilia Quijano, Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry

 

Additions/Corrections to the Agenda: Kate Hetu, Chair

 

There were no additions/corrections to the agenda. 

 

Approval of Minutes from October 23, 2018:  Kate Hetu, Chair

 

Item #1 Minutes from the October 23, 2018 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Veronica Palazzola, SECONDED by Abigail Gillmore, and CARRIED, the minutes were approved as submitted. 

 

Presentations from the Public:  Kate Hetu, Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business: 

 

Item #3 FCPS Guidelines for Attending Conferences and Workshops

Jennifer Miller, FCLA Director (Informational Item)

 

Jennifer Miller reviewed the FCPS guidelines for attending conferences and workshops. The guidelines will be implemented across all Fenton schools. All conferences will need to be approved through the Instruction Committee. Some conferences requiring significant funding will need to be approved by the Finance Committee. Conference registration will be paid for through the school. Any lodging, transportation, and meal costs (not included in the registration), will be paid for by the conference attendee. These costs will be reimbursed under per diem rates. In order for the reimbursement to be processed, the original itemized receipts and proof of attendance need to be attached to the reimbursement form and submitted to the business office within 60 days of attendance. Payment will be made after the participation in the event. It is important to keep a record of all costs incurred in order to adhere to the new conference and workshop guidelines.

 

Item #4 MOY Goal Setting Meetings, Jennifer Miller, FCLA Director (Informational Item)

 

Jennifer Miller presented on the MOY goal setting meetings. These meetings will occur on February 1st, 4th, and 5th. Mrs. Miller emailed out a scheduling link to all teaching staff. The meeting will last approximately 30 minutes and focus on MOY MAP assessment data. Data from the BOY and MOY assessments will be compared to show growth as well. The data will serve as a predictor for students’ success on the SBAC and determine if students are on track to meet EOY standards. A roving sub will be used on these days to allow teachers to attend the meetings. 

 

 

Item #5 Second Semester Formal Observation Lessons

Jennifer Miller, FCLA Director (Informational Item) 

 

Jennifer Miller shared information about the second semester formal observation lessons. Observations will take place between January 14, 2019 and March 8, 2019. These lessons will have a mathematics focus. A scheduling link has been sent out to all probationary teachers. Probationary teachers will select an available date and time for their observation. Mrs. Miller will then reach out to schedule the pre-observation and post-observation meetings. Probationary teachers should follow evaluation guidelines when planning and can look for support from team leads. The Administrative Coordinators also plan to attend observations within their designated grade levels.

 

Item #6 Revised FCPS Employee Handbook

Jennifer Miller, FCLA Director (Informational Item)

 

Mrs. Miller shared information on the Revised FCPS Employee Handbook that was shared by Mrs. Sumida on December 15, 2018. The Revised FCPS Employee Handbook will be discussed at the January 31, 2019 board meeting. If approved, this document will go into effect in July 2019 for the 2019-2020 school year. Mrs. Sumida also attached a summary of the revisions to the FCPS Employee Handbook, which Mrs. Miller reviewed with the committee. It is important for all staff members to read and review these changes to the FCPS Employee Handbook. 

 

Announcements: 

 

There were no announcements.

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Veronica Palazzola, SECONDED by Abigail Gillmore, and CARRIED, the Personnel Committee adjourned at 7:35 a.m.  

 

Minutes respectfully submitted by: Stephanie Ellerbe