Board Agenda

FENTON CHARTER PUBLIC SCHOOLS

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes.

FCPS:  8928 B Sunland Boulevard, Sun Valley, CA 91352 • (818) 962-3630

FACS:  11828 Gain Street, Lake View Terrace, CA 91342 • (818) 896-7482

SMBCCS:  1022 North Van Ness Avenue, Los Angeles, CA  90038 • (323) 469-0971

FPC:  11351 Dronfield Avenue, Pacoima, CA  91331 • (818) 485-5900

STEM and FCLA:  8926 Sunland Boulevard, Sun Valley, CA  91352 • (818) 962-3636

REGULAR MEETING - BOARD OF DIRECTORS

September 17, 2020 – 4:30 P.M.

Join Zoom Meeting:  https://zoom.us/j/528616088
Meeting ID: 528 616 088

Instructions for Presentations to the Board by Parents and Citizens

 

The Fenton Charter Public Schools (“Charter Schools”) welcome your participation at the Charter Schools’ Board meetings.  The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the Charter Schools in public.  Your participation assures us of continuing community interest in our Charter Schools. 

 

MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC:

 

As per Executive Order N-29-20 from Governor Newsom, the meetings of the Board of Directors of the Fenton Charter Public Schools will move to a virtual/teleconference environment using Zoom.  The purpose of the Governor’s executive order is to control the spread of Coronavirus and to reduce and minimize the risk of infection by “limiting attendance at public assemblies, conferences, or other mass events.”  The Governor’s executive order on March 20, 2020, waived the requirement for a majority of board members to physically participate in a public board meeting at the same location.  The intent is not to limit public participation, but rather to protect public health by following the Governor’s Stay at Home executive order and the Los Angeles County’s “Safer at Home” order.

 

Instructions for public comments at board meetings conducted via Zoom:

 

If you wish to make a public comment, please follow these instructions:

 

1.  A Google survey “sign-up” will be open to members of the public 30 minutes prior to the public meeting.  This survey will take the place of the “speaker cards” available at meetings. https://bit.ly/2wDdxrM

2. Speakers will fill in their names and select if they wish to address the board regarding a specific agenda item or a non-agenda item.

3. Speakers are asked to attend the board meeting virtually through the Zoom invitation link on the top of the agenda.

4. When it is time for the speaker to address the board, his/her name will be called by the Board Chair and the requesting speaker’s microphone will be activated.

5. Speakers should rename their Zoom profile with their real name to expedite this process.

6. After the comment has been given, the microphone for the speaker’s Zoom profile will be muted.

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

B. Roll Call – Secretary of the Board – Mercedes Meeks

 

C. Approval of the Agenda – Chair Lucente

 

The Chair will request any amendments to the agenda, and then approval.

 

D. Minutes of Previous Regular Meeting - Chair Lucente

 

Minutes of the August 20, 2020 Regular Meeting of the Board of Directors will be presented for approval. 

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

Any persons present desiring to address the Board of Directors on any proper matter.

 

Agenda items:  No individual presentation shall be for more than five (5) minutes and the total time for this purpose shall not exceed thirty (30) minutes per agenda item.  

 

Non-agenda items:  No individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes.  

 

Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

 

B. Public Hearing – Chair Lucente

 

Sufficiency of Instructional Materials - Education Code Section 60119:  The Board will encourage participation from parents, teachers and community members regarding the sufficiency of textbooks and instructional materials for each student.

 

C. Committee/Council Reports 

 

1. Finance Committee: Sarah Ananta, Maria Patrón (FPC); Holly Putnam, AJ Smith (SMBCCS); Jennifer Hines (FCLA); Dominica Yasuda (STEM)

Budget, Facilities and Safety Council:  Tony Peña, Marty Penner  (FACS)

 

2. Instruction Committee: Lisa Ibarra, Jacqueline Penner (FPC); Kimberly Kiser, Carmen Solis (SMBCCS); Yesenia Fuentes (FCLA); Paige Piper (STEM)

Curriculum and Assessment Council: Lee Melo, Christopher Torres (FACS)

 

3. Personnel Committee: Karen Knapp, Coco Salazar (FPC); Tiene Hauck, Megan Stevenson (SMBCCS); Stephanie Garcia (FCLA); Priscilla Gentry (STEM)

Human Resource and Personnel Council: Leanna Hendrix, Mercedes Meeks (FACS)

 

4. Parent/Community Advocacy Committee: Gurpreet Gill, Bridget Ruiz (FPC); Ariana Gomez, Evelia Manzo (SMBCCS); Bridget Badro (FCLA); Elizabeth Marquez (STEM)

School-Community Relations Council: Angel Garcia, tiffany Walker (FACS)

 

a. School Site Council: (FACS); (FPC); (SMBCCS); (FCLA/STEM) 

 

b. English Learner Advisory Committee:  (FACS); (FPC); (SMBCCS); (FCLA/STEM)

 

D. Financial Business Manager’s Report:  Kristin Dietz, Vice President, EdTec - FCPS Financial Business Manager

 

The Financial Business Manager will present the most current financial statements, cash flow position, and any adjustments from the approved budgets for 2020-2021.

 

E. Directors’ Reports 

 

1. Fenton Avenue Charter School (FACS) – Mrs. Leticia Padilla Parra

 

2. Santa Monica Boulevard Community Charter School (SMBCCS) – Mr. Cary Rabinowitz

 

3. Fenton Primary Center (FPC) – Mr. Richard Parra

 

4. Fenton STEM Academy (STEM) – Mrs. Jennifer Miller

 

5. Fenton Charter Leadership Academy (FCLA) – Mrs. Jennifer Miller

 

F. Chief Academic Officer’s Report – Dr. David Riddick

 

G. Executive Director’s Report:  Irene Sumida

 

III. CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items. 

 

There are no items scheduled for the Consent Agenda this month. 

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve Resolution #43:  Sufficiency of Instructional Materials

 

B. Recommendation to adopt the Learning Continuity and Attendance Plans (EC 43509) for FACS, SMBCCS, FPC, STEM and FCLA

 

 

C. Recommendation to receive June 30, 2020 Unaudited Actual Reports for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy 

 

V. ITEMS SCHEDULED FOR INFORMATION 

 

  1. A.Update on FCPS OPEB Trust

 

  1. A.Progress on expansion of FCLA and STEM

 

  1. A.Discussion of Proposed Future Changes to Health Benefits for Actives and Retirees

VI. ANNOUNCEMENTS

 

VII. ADJOURNMENT 

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, October 22, 2020 at 4:30 pm via Zoom meeting.

 

 

 

 

 

Americans with Disabilities Act

 

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meeting of the FCPS Board of Directors, please contact the main office of either Fenton Avenue Charter School or the Fenton Primary Center at (818) 896-7482.  Notification of 72 hours prior to the meeting will enable FCPS to make reasonable arrangements to ensure accommodations and accessibility to this meeting.  Upon request, FCPS shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with disabilities.

 

 

 

 

Item I.E.

UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

August 20, 2020

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, August 20, 2020, at 4:30 p.m. via Zoom (https://zoom.us/j/528616088)

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 4:30 p.m. by the Board Chair, Joe Lucente

 

B. Roll Call – Secretaries of the Board – Kelley Christenson and Veronica Palazzola

 

Board Members Present

Diane Abeyta, Parent Representative

Yvette King-Berg, Community Representative 

Daniel Laughlin, Parent Representative

Joe Lucente, Community Representative

Jed Wallace, Community Representative

Walter Wallace, Community Representative 

 

Board Members Not Present

 

C. Approval of the Agenda – Chair Lucente

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 6 (YES) and 0 (NO), the Agenda (Item I.C.) was approved as amended moving Item II.B. to be included with Item II.F.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

D. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Walter Wallace, SECONDED by Yvette King-Berg and CARRIED by a vote of 6 (YES) and 0 (NO), the minutes of the July 23, 2020 Regular Meeting (Item I.E.) were approved as presented. 

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

There were no presentations from the public.

 

B. Public Hearing – Chief Academic Officer, Dr. David Riddick 

 

SB 98:  Learning Continuity and Attendance Plan (EC 43509)

 

A notice of public hearing regarding California Education Code 43509 and the FCPS Learning Continuity and Attendance Plan (Learning Continuity Plan) was posted on the Fenton website beginning on August 10, 2020.  Interested parties were invited to sign up for comment via the Google Survey sign-up link (https://bit.ly/2wDdxrM) or to join via Zoom meeting (https://zoom.us/j/528616088; meeting ID: 528 616 088).  No requests for public comment were received.  

 

C. Committee/Council Reports 

 

Committee and Council Reports will resume when the schools are back in session.

 

D. Financial Business Manager’s Report 

 

The Financial Business Manager’s Report will resume next month at the September 17, 2020 regular meeting when Unaudited Actuals for all sites and projections for 2020-2021 are presented.

 

E. Directors’ Reports 

 

Directors’ Reports will resume next month.

 

F. Chief Academic Officer’s Report 

 

Fenton Charter Pubic Schools (FCPS) – Dr. David Riddick, Chief Academic Officer, presented the Learning Continuity and Attendance Plans (Learning Continuity Plans) for the Fenton schools.

 

G. Executive Director’s Report 

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III. CONSENT AGENDA ITEMS

 

A. Recommendation to approve the 2020-2021 Board Resolution regarding council and committee responsibilities and membership

 

B. Recommendation to approve final staff rosters and employee contracts for FACS, SMBCCS, FPC, STEM and FCLA for the 2020-2021 school year

 

C. Recommendation to approve 2020-2021 Parent Involvement Policies for Fenton Avenue Charter School, Santa Monica Boulevard Community Charter School, Fenton Primary Center, Fenton STEM Academy and Fenton Charter Leadership Academy and FCPS Student Handbook

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the Consent Agenda (Items III.A., III.B. and III.C.) was approved.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve slate of directors and officers for the FCPS Foundation Board of Directors for 2020-2021 

 

On MOTION of Walter Wallace, SECONDED by Diane Abeyta and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the slate of directors and officers for the FCPS Foundation Board of Directors for the 2020-2021 school year (Item IV.A.) was approved as presented.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

B. Recommendation to approve Independent Study Agreement for 2020-2021 school year

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the Independent Study Agreement  for the 2020-2021 school year (Item IV.C.) was approved as presented.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

C. Recommendation to approve request for extension of the Los Angeles County Office of Education “Certification of Signatures”

 

On MOTION of Daniel Laughlin, SECONDED by Jed Wallace and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the request for extension of the Los Angeles County Office of Education “Certification of Signatures” for the 2020-2021 school year (Item IV.D.) was approved as presented.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

D. Recommendation to receive FASB ASC 715 OPEB report for June 30, 2020

 

On MOTION of Yvette King-Berg, SECONDED by Jed Wallace and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to receive the FASB ASC 715 OPEB report for June 30, 2020 (Item IV.E.) was approved as presented.

 

Aye: (6) Diane Abeyta, Yvette King-Berg, Daniel Laughlin, 

Joe Lucente, Jed Wallace, Walter Wallace

 

Nay: (0)

 

Abstentions: (0)

 

V. ITEMS SCHEDULED FOR INFORMATION

 

  1. A.

B. Progress on expansion of FCLA and STEM

 

C. Update on Property and Liability Insurance

 

These were information items only and no action was taken.

 

VI. ANNOUNCEMENTS

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, September 17, 2020 at 4:30 pm via Zoom meeting.

 

VII. ADJOURNMENT 

 

The meeting was adjourned at 5:52 p.m.

 

Respectfully submitted:

__________________________ ________________________

Kelley Christenson Veronica Palazzola 

Secretary of the BoardSecretary of the Board

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. A.

 

Presentations from the Public

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. B. 

 

Public Hearing

 

“Sufficiency of Instructional Materials - Education Code Section 60119 ”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. C. 

 

Committee and Council Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.1.

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Finance Committee

 

Thursday September 3, 2020

7:15 a.m.-Zoom Virtual Meeting: https://us02web.zoom.us/j/85997986191#success


Password: Finance

 

MINUTES

 

Call to Order: AJ Smith and Holly Putnam, Co-Chairs

 

Roll Call: Holly Putnam, Co-Chair

 

Finance Committee Members Present: AJ Smith, Holly Putnam, Jennifer Allen, Donald Ausherman, Sandra Campos, Jolea Makhlouf, Caroline Engel, Jennifer Nishimoto, Kristine Khachian, Cary Rabinowitz and Walter Gomez. 

 

Excused Members: Richard Castro and Erick Lazo. 

 

Members Absent: N/A

 

Non-committee Members Present: Robin Rodriguez

 

Additions/Corrections to the Agenda: AJ Smith and Holly Putnam, Co-Chairs

 

Approval of Minutes:  AJ Smith and Holly Putnam, Co-Chairs

 

Item #1 Approval of Minutes from the May 12, 2020 meeting of the Finance Committee: AJ Smith and Holly Putnam, Co-Chairs 

(Motion to Approve)

 

On MOTION of Caroline Engel of SECONDED by Kristine Khachian and CARRIED. The minutes were approved as submitted. 

 

Presentations from the Public: AJ Smith and Holly Putnam, Co-Chairs

 

Item #2 Any persons desiring to address the Finance Committee on any proper matter.

 

Old Business: There is no old business.

 

New Business:

 

Item #3 Selection of Finance Committee Secretaries, AJ Smith and Holly Putnam, Co-Chairs (Motion to Approve)

 

The Finance Committee will have Kristine Khachian serve as the secretary for the 2020-2021 school year.

On MOTION of Jennifer Nishimoto of SECONDED by AJ Smith and CARRIED. The secretary was approved. 

 

Item #4 Enrollment Update (LCAP Goal 3), Cary Rabinowitz, Director (Informational Item)

 

We currently have 836 enrolled students, which is a drop of about 30-40 students from the end of last school year. Our kindergarten enrollment is also lower, however we have gained students since the beginning of the school year and are continuing to enroll students. We will be opening our fifth kindergarten class as all classrooms are now at capacity. We had budgeted for 868 students and 37 teachers. Mr. Rabinowitz thanks the office staff for their diligent work and support on Infinite Campus.

 

Item #5 Facilities Update (LCAP Goal 3, AMO 5), Walter Gomez, Assistant Director (Informational Item)

 

There has been a lot of work completed on campus over the past several weeks including hanging of signs around campus to support COVID-19 reminders of social distancing and promoting safety. In addition, signs have been placed on the gates to remind parents to wear masks and social distance. Hand sanitizer dispensers have been placed by each classroom and no touch paper dispensers are being researched. Work was done on the hand ball courts. Artificial grass was installed in the kinder yard and plexiglass was placed in the office and in other areas as necessary. Currently, we are waiting for the arrival of cork and white boards. The water leakage in room 16 is being addressed. Further, plexiglass dividers are being ordered for the Parent Center to help the parents of our students with social distancing and remaining safe. 

 

Item #6 Review of Financials (LCAP Goal 3), Cary Rabinowitz, Director (Informational Item)

 

Information presented reviewed information from our final Board meeting in June 2020. There will be a new budget update at the next board meeting. According to the financial report, SMBCCS is projected to have a strong operating income to begin the year.  Mr. Rabinowitz reviewed funding projections for 2020-2021 including Federal, State, and local ADA funding projections as well as reserves. We would have about 9 months’ worth of funding to operate as a school in the event that funding was deferred. 

 

Item #7 Learning Continuity and Attendance Plan (LCAP Goal 1-3), Cary Rabinowitz, Director (Informational Item)

 

The Learning Continuity and Attendance Plan takes the place of the LCAP in the 2020-2021 school year.  It addresses many of the same areas as the LCAP but also focuses in on areas of need as a result of the Pandemic.  These areas include device connectivity, rigorous distance learning instruction, and meal distribution among others. The plan has been approved by our Board and is a requirement by the State.

 

Item #8 FCPS Guidelines for Attending Conference and Workshops (LCAP Goal 3, AMO 2), Cary Rabinowitz, Director (Informational Item)

 

All workshops and conferences attended by staff members must be approved by the Instruction as well as the Finance Committees. It is expected that a brief presentation will be made available to the rest of the staff of what has been learned and gained at the workshop/conference. 

 

Item #9 FCPS Employee Reimbursement Policy, Cary Rabinowitz, Director (Informational Item)

 

As a reminder to staff, Fenton has a 60-day policy in place for reimbursements with the accompaniment of receipts submitted.  Any purchases for software during this time must be approved by administration before reimbursement can take place.

 

Announcements:  None

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Caroline Engel, SECONDED by Donald Ausherman, and CARRIED, the

Finance Committee adjourned at 7:39 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Unapproved Minutes of the Budget, Facilities and Safety Council

 

September 8, 2020

 

 

Call to Order: Tony Peña, Co-Chair

The Budget, Facilities, and Safety Council was called to order at 7:18 a.m. by Co-Chair Tony Peña.

 

Roll Call: Geina Addison, Christie Collins, Mary Ann McPherson – Secretaries

 

Members Present: Geina Addison, Fanny Adnitt, Barbara Ausherman, Barbara Aragon, 

Christie Collins, Vanessa Ettleman, Mary Ann McPherson, Leticia Padilla Parra, Tony Peña, Martin Penner, Cheryl Perkins, Jessi Tello, Ann Velasco, Mimi Whang

 

Members Excused:   David Valle 

 

Additions/Corrections to the Agenda: Tony Peña, Co-Chair

There were no additions or corrections to the agenda.

 

Item #1 Minutes from the June 5, 2020 meeting of the Budget, Facilities and Safety Council (Motion to Approve)

 

On MOTION of Vanessa Ettleman, SECONDED by Marty Penner, and CARRIED, the minutes of the Budget, Facilities, and Safety Council from June 5, 2020 were approved as submitted. 

 

Presentations from the Public: Tony Peña, Co-Chair

 

Item #2 There were no presentations from the public. 

 

Old Business: There was no old business.

 

New Business:

 

Item #3 FACS Final Staff Roster 2020-2021 (LCAP Goal 3, AMO 1), Leticia Padilla Parra, Director (Informational Item)

 

Mrs. Padilla Parra shared the final, updated staff roster for the 2020-2021 school year. Third grade has 9 teachers, fourth grade has 8 teachers, and fifth grade has 10 teachers.  New staff members include Chelsey Kubik, Emily Gillmore, Elsie Torres, and Ariana Oliva. 

 

Item #4 Teacher Assistant/Adult Assistant Update (LCAP Goal 1, AMO 1-4), Jessi Tello, FACS Assistant Director (Informational Item)

 

Mr. Tello gave an update on teacher assistant and adult assistant positions. Three assistants have recently resigned. Vacant Adult Assistant Positions will be filled as soon as possible in order to meet the needs of our students with IEPs.  These positions will be opened up to current TA’s. 

 

Item #5 Lexia Purchase (LCAP Goal 1, AMO 1-4), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra shared information about the purchase of Lexia. The cost of the year-long subscription for FACS for an unlimited number of students is $11,900. Lexia provides differentiated literacy instruction for students of all abilities in grades pre-k through five. A representative from Lexia will present the program to staff at this week’s staff meeting. 

 

Item #6 2020-2021 Learning Continuity Plan Budget (LCAP Goal 2, AMO 2)Leticia Padilla Parra, Director (Informational Item)

 

Mrs. Padilla Parra informed the council that FACS had to use additional funds to offset the unexpected costs of equipment and manpower needed in order to implement a successful distance learning program. 

 

Announcements: There were no announcements.

 

Next Regular Meeting: To Be Determined.

 

Adjournment: On MOTION of Cheryl Perkins, SECONDED by Mary Ann McPherson, and CARRIED, the Budget, Facilities and Safety Council adjourned at 7:43 a.m. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Finance Committee

 

September 9, 2020

 

A meeting of the Finance Committee was held on September 9, 2020 at 7:21 a.m. via Zoom.

 

Call to Order: Dominica Yasuda, Chairperson

 

Roll Call: Dominica Yasuda, Secretary

 

Members Present: Dominica Yasuda, Jennifer Miller, Cecilia Quijano, Bianca Bell-Reed, Teresa Elvira, Crisinda Ismail

 

Excused Members: Sal Morales

 

Non-Committee Members Present: Jennifer Hines, Jennifer Pimentel, Nikole de la Rosa

 

Additions/Corrections to the Agenda:  None

 

Approval of Minutes: Dominica Yasuda, Chairperson

 

Item #1 Minutes from the May 11, 2020 meeting of the Fenton STEM Finance Committee 

(Motion to Approve)

 

On MOTION of Bianca Bell-Reed, SECONDED by Teresa Elvira, and CARRIED, the minutes from the May 11, 2020 meeting of the Finance Committee were approved. 

 

Presentations from the Public:  none

 

Item #2 Any persons desiring to address the Fenton STEM Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Finance Committee Secretary,

Dominica Yasuda, Chairperson (Motion to Approve)

 

The committee approved Bianca Bell-Reed as the secretary for the STEM Finance Committee.

 

On MOTION of Teresa Elvira, SECONDED by Bianca Bell-Reed and CARRIED, the committee approved Bianca Bell-Reed as the 20-21 committee secretary. 

 

Item #4             Enrollment Update, (LCAP 2, AMO 3) 

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller displayed an enrollment slide.  She explained the enrollment trends, and how they have changed since 2015 when the schools opened.  As of August 2020, each school, (FCLA and STEM) has more than doubled their enrollment in the last five years.  Currently, STEM is at 345 students and FCLA has 355 students enrolled, for a combined enrollment of 700 students. The class average is about 23 to 1.   Although our enrollment is higher than last year, it is still slightly lower than the bond projected enrollment of 375 students. This is mainly in part because of fewer primary students than projected. Mrs. Miller explained that parents of TK students are exploring other options this year which explains the decrease in TK enrollment.  Mrs. Miller commended teachers for the increased enrollment because it is a result of their hard work and commitment.  More information about enrollment will be shared at the September 9, 2020 staff meeting.  The upcoming board meeting will report out on current enrollment at all Fenton schools. 

 

Item #5 Learning Community Attendance Plan (LCP) Expenditures (LCAP)

Jennifer Miller, FCLA/STEM Director, (Informational Item)

 

Mrs. Miller shared Dr. Riddick’s Powerpoint slide on LCP Expenditures which was presented at the August board meeting.  The LCAP has been suspended for the 20-21 school year due to many unknowns with Covid.  Schools are not reporting ADA therefore, funding is not based on 20-21 data.  The CDE required schools to write an LCP (Learning Continuity and Attendance Plan) a plan for each school and how they spend these funds.  Schools received additional funds from the federal government.  Each school needs to account for the amounts in funds they received and where they spent it. 

 

Mrs. Miller reviewed the LCP expenditures slide with a total amount of $3.2 million for STEM. She explained where the money has been allocated whether in person, distance learning, pupil learning loss, and additional actions.  Mrs. Miller highlighted that we have money to spend for Professional Development.  We also have money for student activities, and some of that money will go to purchasing engagement products to engage students during distance learning.  Mrs. Miller stated lead teachers and grade levels are exploring different resources currently.  They are looking at engagement tools, instructional materials, etc.  Mrs. Miller encouraged teachers to think outside of the box, but be mindful because this money needs to last until the end of the year, and the next school year is predicted to have more challenges with funding levels.  Mrs. Miller encouraged teachers to bring any ideas to their lead teacher and Administrators.

 

Announcements: None

 

Next Regular Meeting: TBD

 

 

Adjournment: 

 

On MOTION Bianca Bell-Reed, SECONDED by Crisinda Ismail, and CARRIED, the Finance Committee adjourned at 7:40 a.m.  

 

 

Minutes respectfully submitted by: Dominica Yasuda

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy 

 

Unapproved Minutes of the Finance Committee

 

September 9, 2020

 

A meeting of the Finance Committee was held on September 9, 2020 at 7:18 a.m. via Zoom.

 

Call to Order: Jennifer Hines, Chairperson

 

Roll Call: Jennifer Hines, Secretary

 

Members Present: Jennifer Hines, Jennifer Miller, Cecilia Quijano, Nikole De La Rosa, Fong Chau, and Kaitlyn Silva

 

Excused Members: Mauricio Mena

 

Non-Committee Members Present: Dominica Yasuda, Jennifer Pimentel, Bianca Bell-Reed, Teresa Elvira, and Crisinda Ismail

 

Additions/Corrections to the Agenda:  None

 

Approval of Minutes: Jennifer Hines, Chairperson

 

Item #1 Minutes from the May 11, 2020 meeting of the Fenton FCLA Finance Committee 

(Motion to Approve)

 

On MOTION of Kaitlyn Silva, SECONDED by Fong Chau, and CARRIED, the minutes from the May 11, 2020 meeting of the Finance Committee were approved. 

 

Presentations from the Public:  none

 

Item #2 Any persons desiring to address the Fenton FCLA Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

 

Item #3 Selection of Finance Committee Secretary,

Jennifer Hines, Chairperson (Motion to Approve)

 

The committee approved Fong Chau and Kaitlyn Silva as the secretaries for the FCLA Finance Committee.

 

On MOTION of Kaitlyn Silva  SECONDED by Fong Chau and CARRIED, the committee approved  Fong Chau and Kaitlyn Silva as the joint 20-21 committee secretaries. 

Item #4             Enrollment Update, (LCAP 2, AMO 3) 

Jennifer Miller, FCLA/STEM Director (Informational Item)

 

Mrs. Miller explained the enrollment trends of both school since their opening in 2015.  As of August 2020, each school, (FCLA and STEM) has more than doubled their enrollment in the last five years.  Currently, STEM is at 345 students and FCLA has 355 students enrolled, for a combined enrollment of 700 students. The class average is about 23 to 1.   Although our enrollment is higher than last year, it is still slightly lower than the bond projected enrollment of 375 students. This is mainly in part because of fewer primary students than projected. Mrs. Miller explained that parents of TK students are exploring other options this year which explains the decrease in TK enrollment.  Mrs. Miller commended teachers for the increased enrollment because it is a result of their hard work and commitment.  More information about enrollment will be shared at the September 9, 2020 staff meeting.  The upcoming board meeting will report out on current enrollment at all Fenton schools. 

 

Item #5 Learning Community Attendance Plan (LCP) Expenditures (LCAP)

Jennifer Miller, FCLA/STEM Director, (Informational Item)

 

Mrs. Miller shared Dr. Riddick’s PowerPoint slide on LCP Expenditures which was presented at the August board meeting.  The LCAP has been suspended for the 20-21 school year due to many unknowns with COVID.  Schools are not reporting ADA therefore, funding is not based on 20-21 data.  The CDE required schools to write an LCP (Learning Continuity and Attendance Plan) a plan for each school and how they spend these funds.  Schools received additional funds from the federal government.  Each school needs to account for the amounts in funds they received and where they spent it. 

 

Mrs. Miller reviewed the LCP expenditures slide with a total amount of $3.2 million for STEM. She explained where the money has been allocated whether in person, distance learning, pupil learning loss, and additional actions.  Mrs. Miller highlighted that we have money to spend for Professional Development.  We also have money for student activities, and some of that money will go to purchasing engagement products to engage students during distance learning.  Mrs. Miller stated lead teachers and grade levels are exploring different resources currently.  They are looking at engagement tools, instructional materials, etc.  Mrs. Miller encouraged teachers to think outside of the box, but be mindful because this money needs to last until the end of the year, and the next school year is predicted to have more challenges with funding levels.  Mrs. Miller encouraged teachers to bring any ideas to their lead teacher and Administrators.

 

Announcements: None

 

Next Regular Meeting: TBD

 

 

Adjournment: 

 

On MOTION Kaitlyn Silva, SECONDED by Fong Chau, and CARRIED, the Finance Committee adjourned at 7:38 a.m.  

 

 

Minutes respectfully submitted by: Jennifer Hines

 

 

 

 

Item II.C.2.

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

Instruction Committee

September 2, 2020

 

Zoom Meeting

https://us02web.zoom.us/j/81301926477

Meeting ID: 813 0192 6477
Passcode: INST

 

 

Minutes

 

A meeting of the Instruction Committee was held on Wednesday, September 2, 2020 at 7:15 A.M. via Zoom meeting link https://us02web.zoom.us/j/81301926477

 

 

Call to Order: Paige Piper, Chairperson

The Instruction Committee meeting was called to order at 7:22 a.m. by Chair, Paige Piper.  

 

Roll Call: Paige Piper, Chairperson 

Instruction Committee Members Present: Paige Piper, Alejandra Muñoz, Lilia Padilla-Zuniga, Elisa Vallejo, Ana Soto Gutierrez, Jennifer Miller, Jennifer Pimentel, Romelia Lagunas 

Non-Committee Members: Yesenia Fuentes, Lindsey Western, Kate Hetu, Krista Casanova, Dominica Yasuda, Cecilia Quijano, Nicole Langlois 

Members Excused: Susana Orozco

Additions/Corrections to the Agenda: Paige Piper, Chairperson

Approval of Minutes from August : Paige Piper, Chairperson

 

Item #1 Minutes from the June 11, 2020 meeting of the Instruction Committee.                 (Motion to Approve)

 

On MOTION of Alejandra Muñoz, SECONDED by Elisa Vallejo, and CARRIED, the minutes from the June 11, 2020 meeting of the STEM Instruction Committee were approved.  

 

Presentations from the Public: Paige Piper, Chairperson

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

New Business: 

 

Item #3 Selection of Committee Secretary, Paige Piper, Chair (Motion to Approve)

 

Paige Piper requested a volunteer for secretary for the Fenton STEM Academy Instruction Committee for the 2020-2021 school year. Alejandra Muñoz volunteered for the position as committee secretary.

 

On MOTION of Elisa Vallejo, SECONDED by Alejandra Muñoz, and CARRIED, Alejandra Muñoz was selected as the 2020 – 2021 Secretary of the STEM Instruction Committee.

 

Item #4 Student Attendance and Engagement Requirements, (LCAP 2, AMO 3-4), 

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller presented the committee with information about the updated Student Attendance and Engagement Requirements. These requirements have changed over the course of our distance learning period and LEA’s are now required to record and track student attendance as well as engagement. The newest component is the Weekly Engagement Tracker, which went into effect on September 1st. Dr. Riddick utilized the CDE- approved template to create individualized Google Sheets for each teacher, with explicit code instructions. On these trackers, teachers must verify daily attendance, daily participation, and summaries of assignments/assessments to be completed for the week. An additional component of the new CDE requirements is that schools must implement a Tiered Reengagement strategy for students who are not participating or not attending. Additional information about these new attendance and engagement requirements will be presented during our Staff Meeting on September 2nd.

   

Item #5 Student Engagement Opportunities (LCAP 2, AMO 3-4),

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller provided information regarding Student Engagement Opportunities. Lead teachers have been asked to think about ways that we can further engage our students via our virtual learning platform. One area of exploration is looking into items that could be provided to our students during our next materials distribution date. Some suggestions include fun pens or puppets, which could then be used in our online learning platform. Brag tags and perfect attendance medals have also been ordered for students who qualify. Ms. Piper shared that her grade level discussed interest in distributing puppets, bookmarks, or fun pens/pencils, but that there should be importance placed on the material serving an instructional purpose. Another great idea presented was the possibility of providing all students with a grade level appropriate book. 

 

Item #6 Student Technology Distribution (LCAP 3),

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller informed the committee about our Technology Distribution schedule. The first phase involved providing iPads to newly enrolled students, and distributing of devices for high needs returning students, such as students with an IEP, students experiencing homelessness, etc. Phase 2, which will commence this week,  will involve providing internet hotspots to newly enrolled students and high-needs cases. Phase 3 will involve distributing iPads and internet hotspots to returning students who initially declined a device. Three hundred additional iPads have been purchased for all FCPS schools with plans to distribute in the coming weeks. 

 

Item #7 Paraprofessional Instructional Support (LCAP 1),

Cecilia Quijano, Assistant Director (Informational Item)

 

Mrs. Quijano presented the committee with a few reminders regarding paraprofessional instructional support.  Paraprofessionals may only work a  three-hour shift between the hours of 8 – 12 PM. This time can be broken into segments, however the total time may not exceed the three hours. In classrooms with an adult assistant, it should be noted that the AA will prioritize their assigned students, but can also provide additional support to the class as a whole. If there is any necessity for an Adult Assistant to have extended hours, Mrs. Quijano and Ms. Lagunas must be notified. Additionally, if a paraprofessional is absent, teachers are asked to please notify Mrs. Quijano, the admin team, and the office staff, to ensure that everyone is informed of the absence.  

 

Item #8 State Assessment Update, (LCAP 1),

Jennifer Pimentel, Assistant Director, (Informational Item)

 

Mrs. Pimentel presented the committee with an update on state testing for the 2020-2021 school year. Mrs. Pimentel stated that all scores from the 2019-2020 Summative ELPAC assessment have been received and will be sent home. Teachers will be notified if their students qualify for reclassification. For the 2020-2021 school year, we currently have 30 days from the school start date to administer the Initial ELPAC Assessment. A request for a 45-day extension has been submitted, but not yet approved by the US Department of Education. This year, the ELPAC test can be administered in one of three ways: in-person (either paper/pencil or computer-based), remotely (computer-based), or remotely (paper-pencil). If the test is administered remotely, the proctor would need to login via a Zoom session and watch the student as they complete the assessment. At this time, FCPS has not yet decided on how the test will be administered. A training on how to administer the Summative ELPAC Assessment will take place in October.  Mrs. Pimentel shared that through various webinars, it has been stated that the 2020-2021 Physical Fitness Test has been suspended until 2022-2023. However, it is unclear if this means that the test is suspended or if the reporting of the scores is suspended. In regards to the 2020-2021 SBAC Test, the guidance is similar to the ELPAC Assessment in that it is likely the test will be administered in one of three scenarios: in person, remotely online, or remotely paper/pencil. 

 

Item #9 Distance Learning Supplemental Programs, (LCAP 3),

Jennifer Pimentel, Assistant Director, (Informational Item)

 

Mrs. Pimentel provided the committee with information about our distance learning supplemental programs. A document with instructions on how to login to all of our online programs was sent out at the beginning of the school year. TWIG Science has a distance learning feature, which has been provided free of charge and is available through the TWIG online site. Lexia Core 5 Reading, which came highly recommended by SMBCCS, will be used to provide differentiated reading instruction. A training was provided during our August 26th staff meeting. Seesaw was used at the beginning of our transition to distance learning. The program brings instruction and learning to life, and includes many pre-made lessons and activities that are presented in an interactive platform. Students are able to complete and submit their work through the site. Nearpod is a student engagement platform that allows teachers to create quizzes and polls. It can be used not only as a presentation tool, but also as a means of conducting formative assessments. 

 

Item #10 STEM Focus & After School Enrichment Clubs, (LCAP 2),

Dominica Yasuda, Focus Lead and Krista Casanova, Educator (Informational Item)

 

Mrs. Yasuda presented the committee with information about STEM after-school clubs. Each day would focus on a different grade-level and topic, which together spell out the acronym, STEM. Science Club on Mondays would be for 2nd/3rd grade students. Technology Club on Tuesdays for 4th/5th grade students. Engineering Club on Wednesdays for TK/1st graders and Math Field Day on Thursdays for 6th grade students. Each meeting would last about 30 minutes. Teacher volunteers are encouraged to reach out to Ms. Yasuda. More information will be shared during the Focus Lead staff meeting on September 9th. This club will be offered to STEM only students. 

 

Mrs. Casanova presented the committee with information regarding Art Club, which would be held once a month. Each meeting would provide students with the opportunity to create a piece of art focusing on a specific artist and their art style. Most of the art pieces would be able to be completed with the supplies that students already have in their learning kits. This club is open to students in all grades. Teacher volunteers would only need to follow a PowerPoint presentation and have a willingness to make some art! Drama Club would focus on public speaking and performing arts. This club would also be held once a month, and would be open to students in grades 3-6. Interested participants would need to submit an essay on why they are interested in joining the drama club. The availability, size, and frequency of clubs will all be dependent on the amount of teachers willing to volunteer. Teacher volunteers are encouraged to contact Mrs. Casanova. This club will be offered to both FCLA and STEM students. 

 

Announcements:

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Alejandra Muñoz, SECONDED by Jennifer Miller, and CARRIED, the Instruction Committee meeting was adjourned at 8:15 AM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

 

 Instruction Committee

September 2, 2020

7:15 a.m. - Zoom Meeting

 

Minutes

Call to Order: Kimberly Kiser and Carmen Solis, Co-Chair

A meeting of the Instruction Committee was held in a Zoom Session on Wednesday, September 2, 2020 at 7:15 A.M. 

 

Roll Call: Kimberly Kiser and Carmen Solis, Co-Chair

Present: Kimberly Kiser, Carmen Solis, Jennifer Flynn, Kyra Faulk, Grisel Benn, Jazmin Luna, Fabiola Vega, Angela Boyd, Bunny Wolfer, Tashi Miller, Emma Colmenares, Emma Kath, Emily Aaronson, Cary Rabinowitz, Monica Castaneda, Walter Gomez

Absent: None

Non-Committee Members Present: Robin Rodriguez

Additions/Corrections to the Agenda:  Kimberly Kiser and Carmen Solis, Co-Chair

There were no additions or corrections to the agenda. 

Approval of Minutes: Kimberly Kiser and Carmen Solis, Co-Chair

 

Item #1 Minutes from the June 11, 2020 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Bunny Wolfer and SECONDED by Grisel Benn and CARRIED, the Minutes of the Instruction Committee meeting on June 11, 2020 were approved as submitted.

 

Presentations from the Public: Kimberly Kiser and Carmen Solis, Co-Chair

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public. 

 

Old Business:   

 

New Business: 

 

Item #3 Selection of Instruction Committee Secretaries, Kimberly Kiser and 

Carmen Solis, Committee Chair(s) (Motion to Approve)

 

On MOTION of Emma Kath and SECONDED by Jazmin Luna, the topic was opened for discussion. 

 

Jennifer Flynn and Tashi Miller agreed to serve as secretaries for the 2020-2021 school year. 

 

On MOTION of Walter Gomez and SECONDED by Bunny Wolfer and CARRIED, Jennifer Flynn and Tashi Miller were approved to serve as secretaries for the Instruction Committee. 

 

Item #4 FCPS Distance Learning Instructional Approach (LCAP Goal 1-3), Cary Rabinowitz, Director (Information Item)

 

Mr. Rabinowitz shared that our FCPS Distance Learning Instructional Approach is based on State requirements. He wants to commend SMBCCS teachers for their effective planning in providing rigorous instruction between the hours of 8:00 A.M. and 12:00 P.M. He further thanked teachers for their hard work in continuing to research new learning platforms and gather resources for online teaching. He encouraged teachers to provide feedback to the administration on any issues with their learning schedule. 

 

Item #5 SMBCCS Learning Continuity and Attendance Plan (LCAP Goals 1-2), Cary Rabinowitz, Director (Informational Item)

 

Mr. Rabinowitz reminded committee members to notice the LCAP goals listed on our agenda minutes, highlighting one way that our LCAP goals drive instruction. LCAP Goal 1 focuses on achievement, LCAP Goal 2 on engagement, and LCAP 3 the conditions for learning. Our Learning Continuity and Attendance Plan (referred to as the LCP), is connected to our compliance with SB-98. The plan was developed with feedback from the community, includes an instructional plan tied to our LCAP goals, and also addresses the learning gaps that may arise because of distance learning. It is reflective of transparency with families and community members. Having device connectivity, tablets, and hotspots available for families is part of our LCP. The plan was developed over the summer and is board approved. 

 

Item #6 Distance Learning Daily Participation and Weekly Engagement Requirements (LCAP Goal 1-3), Cary Rabinowitz, Director (Informational item)

 

Our Distance Learning Daily Participation and Weekly Engagement tracker will begin to be used by all teachers starting September 1st. This form will be used in order to stay compliant with state regulations, and procedures for completing the document must be followed carefully in case of audit. All LEA’s were required to plan for evidence of student engagement and participation. Mr. Rabinowitz thanks Dr. Riddick for transferring the document to a Sheets format for ease of use. Teachers should make sure to work on the form that is present in the drive now, and not to copy the form into other locations. The forms must be completed in the drive by Monday at 3:30 P.M. for the previous week. Mr. Rabinowitz will review the form in detail at our staff meeting this afternoon. 

 

Item #7 iPad and Hotspot Device Distribution Update (LCAP Goal 1-3), Cary Rabinowitz, Director (Informational Item) 

 

Currently Santa Monica is providing iPads for students who show a dire need. Administration has been calling families of students who have been consistently absent since school began to gauge their needs. Teachers should keep in contact with families regarding their devices, and direct parents to call the school if they need to troubleshoot problems on the iPad or get a replacement. In a couple of weeks we will be providing devices to all students who have requested one. Hotspots have now arrived at the school. The office will provide hotspots to families who show need, hopefully within the week. The office will be contacting parents. Teachers can review the Hotspot/iPad Survey document in the drive to see any action(s) that may have been taken regarding their students and iPads/hotspots. Teachers are encouraged to keep informing the administration about tech issues. Families that the office has not been able to reach regarding devices and who have not been attending class or in contact with the teacher will begin to be dis-enrolled at the end of the week if contact cannot be made. 

 

Item #8 SMBCCS School Site Council (LCAP Goal 2, AMO 1-2), Cary Rabinowitz, 

Director (Informational Item)

 

Our School Site Council is a federally mandated and state required committee. They help to make decisions about and have authority over our use of federal funding. The committee is made up of administrators, teachers, parents, and community members in order to represent a balanced group of stakeholders. The committee annually reviews and updates programs and funding related to student achievement through continuous development and reevaluation of the LCAP and other applicable schoolwide plans.

 

Item #9 Fenton Code of Conduct and Distance Learning Code of Conduct (LCAP Goal 

2, AMO 1-2), Cary Rabinowitz, Director (Information Item)

 

Teachers should make sure to review the Fenton Code of Conduct and Distance Learning Code of Conduct themselves, as well as with students and families. Parents should know that the Code of Conduct comes from the Fenton organization, and is not just from the teacher. This may help with compliance. 

 

Item #10 Fenton Student Handbook (LCAP Goal 2, AMO 1-2), Cary Rabinowitz, 

Director (Information Item)

 

The Fenton Student Handbook, formerly known as the Home School Agreement, has been revised and updated by our legal team. This occurs every few years in order to keep items current. 

 

Announcements: There were no announcements. 

 

Next Regular Meeting: TBD

 

Adjournment

 

On MOTION of Bunny Wolfer, SECONDED by Emma Kath and CARRIED, the Instruction Committee meeting adjourned at 7:40 A.M. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

Instruction Committee

September 2, 2020

 

 

A meeting of the Instruction Committee was held on Wednesday, September 2nd at 7:15 a.m. via Zoom. 

 

Call to Order: Yesenia Fuentes, Chairperson

The Instruction Committee meeting was called to order at 7:20 a.m. by Chair, Yesenia Fuentes.

 

Roll Call: Yesenia Fuentes, Chair

Instruction Committee Members Present: Jennifer Miller, Jennifer Pimentel, Yesenia Fuentes, Lindsey Western, and Nicole Langlois

 

Excused Members: Maria Cordero and Susana Orozco

 

Non-Committee Members Present: Cecilia Quijano, Lilia Padilla Zuniga, Alex Munoz, Kate Hetu, Paige Piper, Ana Gutierrez, Elisa Vallejo, Krista Casanova, Romelia Lagunas, and Dominica Yasuda

 

Additions/Corrections to the Agenda: Yesenia Fuentes, Chairperson

Approval of Minutes from June 11, 2020: Yesenia Fuentes, Chairperson

 

Item #1 Minutes from the June 11, 2020 meeting of the Instruction Committee.                 (Motion to Approve)

 

On MOTION of Lindsey Western, SECONDED by Jennifer Miller and CARRIED, the minutes from the June 11, 2020 meeting of the FCLA Instruction Committee were approved.  

 

 

Presentations from the Public: Yesenia Fuentes, Chairperson

 

Item #2 Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: 

 

There was no old business.

 

New Business: 

 

Item #3 Selection of Instruction Committee Secretaries,

    Yesenia Fuentes, FCLA Instruction Committee Chairperson (Motion to Approve)  

 

Yesenia Fuentes requested a volunteer for secretary for the Fenton Charter Leadership Academy Instruction Committee for the 2020-2021 school year. Lindsey Western volunteered for the position. 

 

On MOTION of Jennifer Miller, SECONDED by Jennifer Pimentel and CARRIED, the selection of Instruction Committee secretaries was approved.  

 

Item #4 Student Attendance and Engagement Requirements, (LCAP 2, AMO 3-4)

 Jennifer Miller, FCLA/STEM Director (Informational Item)

   

Mrs. Miller presented the committee with information about the updated Student Attendance and Engagement Requirements. LEA’s are now required to record and track student attendance and engagement. As of September 1st, all Fenton schools are now implementing a Weekly Engagement Tracker. Dr. Riddick provided a CDE- approved template to create individualized Google Sheets for each teacher. Teachers must verify daily attendance, daily student participation, and summaries of weekly assignments and assessments to be completed. The CDE is also requiring schools to implement a Tiered Reengagement strategy for students with no participation or attendance. Mrs. Miller will provide additional information during our Staff Meeting on September 2nd.

 

Item #5 Student Engagement Opportunities (LCAP 2, AMO 3-4),

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller provided information regarding Student Engagement Opportunities. Lead teachers met and discussed ways that we can increase and improve student engagement during distance learning. One idea is to provide a small incentive at the next materials distribution. Some ideas are puppets, fun pens and pencils, or books. These things can all be used during distance learning. Brag tags will continue to be awarded to students this year. Perfect attendance medals have been ordered as well. 

 

Item #6 Student Technology Distribution (LCAP 3), 

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller informed the committee about the Student Technology Distribution schedule. This schedule consists of three phases. The first phase included providing iPads to newly enrolled students and the distribution of devices to high needs students, including those with an IEP, students experiencing homelessness, and so on. Phase 2 will begin this week and will involve providing internet hotspots to newly enrolled students and high-needs cases. Returning students who originally declined hotspots and devices will be able to pick up these devices during Phase 3. The technology team has ordered three hundred more iPads to distribute in the upcoming weeks. 

 

Item #7 Paraprofessional Instructional Support (LCAP 1), 

Cecilia Quijano, Assistant Director (Informational Item)

 

Mrs. Quijano presented the committee with a few reminders regarding paraprofessional instructional support.  Paraprofessionals are hired to work a three-hour shift between the hours of 8 AM to 12 PM. This time can be arranged in any way. However, the total time may not exceed beyond three hours. For classes with an adult assistant, the AA will prioritize their assigned student, but can also provide additional support to the entire class. If a teacher requires assistance from a paraprofessional beyond their hours, please notify Mrs. Quijano and Ms. Lagunas. Lastly, teachers are asked to notify Mrs. Quijano, the admin team, and the office staff if a paraprofessional is tardy or absent.  

 

Item #8 State Assessment Update, (LCAP 1),

Jennifer Pimentel, Assistant Director, (Informational Item)

  • ïELPAC Initial and Summative Assessment
  • ïPhysical Fitness Testing
  • ïSBAC Summative Assessment  

 

Mrs. Pimentel presented the committee with an update on state testing for the 2020-2021 school year. Mrs. Pimentel stated that the 19-20 Summative ELPAC assessment was completed in time before the end of the 2019-2020 school year. The scores have been received and will be sent home. Teachers will be notified if their students qualify for reclassification. For the 2020-2021 school year, we currently have 30 days from the school start date to administer the Initial ELPAC Assessment. The state has requested a 45-day extension, but it is not yet approved by the US Department of Education. For the current school year, the Initial ELPAC test can be administered in one of three ways: in-person (either paper/pencil or computer-based), remotely (computer-based), or remotely (paper-pencil). If administered remotely, the proctor would need to login via Zoom and watch the student as they complete the assessment. FCPS has not yet decided on the method in which the test will be administered. There will be a training on how to administer the Summative ELPAC Assessment in October. Mrs. Pimentel also shared that the 2020-2021 Physical Fitness Test has been suspended until 2022-2023. However, it is unclear if this means that the test is suspended or if the reporting of the scores is suspended. For the 2020-2021 SBAC Test, the guidance is similar to the ELPAC Assessment. The test will be administered in one of three ways: in person, remotely online, or remotely paper/pencil. The CDE will continue to provide guidance.

 

Item #9 Distance Learning Supplemental Programs, (LCAP 3),

Jennifer Pimentel, Assistant Director, (Informational Item)

 

  • ïTwig: Distance Learning Package
  • ïLexia Learning 
  • ïSeesaw Learning Program
  • ïNearpod Learning Platform

    

Mrs. Pimentel presented the committee with information about our distance learning supplemental programs. A Google Folder was created with resources, directions, and login cards for all of these applications. An email with this document was sent out at the beginning of the school year. To assist with remote learning, TWIG Science has provided, free of charge, a distance learning package that went live on August 11th.  A link to an introductory video was shared in the Online Resource document sent to staff on August 4th.  Lexia Core 5 Reading is a digital program that provides differentiated literacy instruction, which targets gaps and provides student-specific data to inform teacher instruction. It came highly recommended by those who piloted the program at SMBCCS, and the Academies purchased it this year to replace iStation and Freckle.  Staff received a PD with a Lexia trainer on August 26th and it is being fully implemented in the 20-21 school year.  Seesaw is a program that brings instruction and learning to life. Teachers can upload their own lessons or access lessons created by other educators. On this platform, students can complete and upload their work. Seesaw is interactive with several tools such as drawing, typing, audio recording, and video recording. Nearpod is an a digital program that is a student engagement platform where teachers can create quizzes and polls, drawing boards, and live and student-paced lessons. Not only can they use it as a presentation tool, but also to deliver formative assessment.  The Academies were given free access to Nearpod during the beginning of school closure last spring and teachers and students greatly benefited from the platform and so it was purchased for the 20-21 school year.

 

Item #10 Leadership Focus & After School Enrichment Clubs, (LCAP 2),

Kate Hetu, Focus Lead, and Krista Casanova, Educator (Informational Item)

 

Kate Hetu informed the committee that Student Council will resume for the 2020-2021 school year. This leadership opportunity will only be available to FCLA 4th-6th grade students to highlight the school’s leadership focus during distance learning. Grade levels will continue to have Leader Spotlights in which they study four leaders over the course of the school year. Service learning will also continue to be a focus at FCLA. Students will be given real life opportunities to make a difference in their community. Lastly, FCLA will continue with schoolwide initiatives including Kindness Week, the Jester and Pharley Phund Read-a-thon, and Mutt-i-grees Madness. FCLA will continue to address issues both in school and in the local community. Mrs. Casanova presented the committee with information regarding a new Art Club and Drama Club. Art Club would be held once a month. Each meeting would provide students with the opportunity to create a piece of art focusing on a specific artist and their art style. Most of the art pieces would be able to be completed with the supplies that students already have in their learning kits. A Donors Choose is a possible source of funding as well. This club is open to students in all grades. Teacher volunteers would only need to follow a PowerPoint presentation that has already been created. Drama Club would focus on public speaking and performing arts. This club would also be held once a month, and would be open to students in grades 3-6. Interested participants would need to submit an essay on why they are interested in joining the drama club. This club will be offered to both FCLA and STEM students. The availability, size, and frequency of clubs will all be dependent on the number of teachers willing to volunteer. Teacher volunteers should contact Mrs. Casanova. 

 

Announcements:

 

There were no announcements. 

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Nicole Langlois, SECONDED by Lindsey Western, and CARRIED, the Instruction Committee meeting was adjourned at 8:14 a.m.

 

Minutes respectfully submitted by: Lindsey Western, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Curriculum and Assessment Council

 

Thursday, September 3, 2020

7:18 a.m.

 

Zoom Virtual Meeting

https://us02web.zoom.us/j/89945260819

 

Minutes

 

Call to Order: Lee Melo and Christopher Torres, Co-Chairs

 

Roll Call: Robin McNutt, Secretary

 

Additions/Corrections to the Agenda: Lee Melo and Christopher Torres, Co-Chairs 

 

Members Present: Patricia Aparicio, Barbara Aragon, Jacqueline Claudio, Emily Gillmore, Chelsey Kubik, Otilia Lopez, Robin McNutt, Lee Melo, Leticia Padilla Parra, Jessi Tello, Christopher Torres, Rebecca Williamson

 

Non- Council Members Present: N/A

 

Members Excused: N/A

 

Members Not Present: N/A

 

Approval of Minutes:  Lee Melo and Christopher Torres, Co-Chairs

 

Item #1 Approval of Minutes from the June 3, 2020 meeting of the Curriculum and Assessment Council, Lee Melo and Christopher Torres, Co-Chairs 

(Motion to Approve)

 

On Motion of Otilia Lopez, SECONDED by Jacqueline Claudio, and CARRIED, the minutes of the Curriculum and Assessment Council from June 3rd, 2020 were approved as submitted.

 

Presentations from the Public: Lee Melo and Christopher Torres, Co-Chairs

 

Item #2 Any persons desiring to address the Curriculum and Assessment Council on any proper matter.

 

Old Business: There is no old business.

 

New Business:

 

Item #3 2020-2021 FACS Staff Roster (LCAP Goal 3, AMO 1), Leticia Padilla           Parra, FACS Director (Motion to Approve)

 

On Motion of Robin McNutt, SECONDED by Rebecca Williamson, and CARRIED, the 2020-2021 FACS Staff Roster was approved as submitted.

 

Mrs. Padilla Parra reviewed the final version of the FACS staff roster for the 2020-2021 school year. There were a few delays in hiring over the summer, due to school closures. Currently, 3rd grade has 9 teachers, determined by reorganization in the Spring. There are 8 in 4th, with 1 position having changed, due to a Leave of Absence request, which led  to the hiring of Chelsey Kubik for the final 4th grade position. As a former teacher assistant, she is already familiar to most staff. 5th grade has 10 teachers, including the addition of Emily Gillmore, who was interviewed before the closure, but hired over the summer. Ed Specialists were also hired, including Elsie Torres in Room 12 for RSP, and Ariana Oliva in Room 2, taking over the SDC program. 

 

Item #4 Teacher Assistant/Adult Assistant Update (LCAP Goal 1, AMO 1-4), Jessi Tello, FACS Assistant Director (Informational Item)

 

Mr. Tello updated the council on teacher assistant and adult assistant positions. Teachers are seeing many assistants as being very helpful during their instructional time on Zoom. Assistants are receiving a $25 stipend added to their paychecks to help with internet at home. Three assistants have recently resigned, with a 4th potentially leaving in the near future. These positions, especially those of the Adult Assistants, need to be filled as soon as possible. Adult Assistant positions need to be filled in order to accommodate the needs of students whose IEPs state that adult assistance is part of the learning plan. These positions will be opened up to the TA’s, which will leave openings in those positions that may eventually be filled. 

 

Item #5 Formative Assessments (LCAP Goal 1, AMO 1-4), Leticia Padilla           Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra shared that there are ongoing discussions amongst Lead Teachers across the organization, as well as at each school, regarding the types of assessments that will be administered. Grade level lead teachers shared that a variety of assessments are being considered, ranging from pre-built My Math Check My Progress pages and chapter tests to custom-made Google Form quizzes as quick checks. Currently, formative assessments are being planned at each grade level for the coming weeks. Lead teachers will continue to meet to plan out how ELA assessments can be targeted to meet the instruction begin implemented during distance learning. Fenton, as an organization, is working hard to get ahead of things and determine assessments, as the state has yet to provide any directive on how schools should assess students, or how often. It has not yet been determined how students in the special education program will be taking assessments, as many of them have accommodations for testing, but these needs will be taken into consideration when planning.  

 

Item #6 Lexia Purchase (LCAP Goal 1, AMO 1-4), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra updated the council regarding the purchase of the Lexia program. Students have been uploaded to teacher rosters on the platform, but students in the Special Education program will need to be added to a roster specific to their RSP teacher, which would not affect the general education teacher’s roster. At next week’s staff meeting, the program will be reviewed with staff by the Lexia representative. It is an adaptive program that can meet students at their level of need. The data it provides will be invaluable to teachers and could  be used to further drive instruction. 

 

 

Item #7 FCPS Distance Learning Instructional Approach (LCAP Goal 1-3), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra reviewed that core instruction takes place from 8a,-12pm, via a combination of synchronous and asynchronous methods. Zoom is the means for teachers to deliver the majority of synchronous instruction, while a range of other platforms can be used for asynchronous instruction. Students are required to receive at least 4 hours of instruction, but can be provided with additional time, including, but not limited to,  Office Hours, Coaching, and Small Group time. 

 

Item #8 Distance Learning Daily Participation and Weekly Engagement Requirements (LCAP Goal 1-3), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra reviewed the Engagement and Participation Tracking Sheets with the council. Teachers began September 1st by logging their weekly synchronous and asynchronous lesson plan topics, student assignments, and the level of student participation and attendance. The Special Education team is also tracking engagement and work completion which will be shared with general education teachers at the end of each week. Attendance from Infinite Campus should match with student attendance on this sheet. 

 

Item #9 FCPS Code of Conduct and Distance Learning Code of Conduct (LCAP Goal 2, AMO 1-2), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra showed the council the most recent Code of Conduct agreement now reflects the needs and expectations of distance learning, as well as an updated on-campus Code of Conduct agreement. These were shared with parents via Bright Arrow at the beginning of the school year and can be found on the school’s website.

 

Item #10 FCPS Student Handbook (LCAP Goal 2, AMO 1-2), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra showed the updated Student Handbook, which is now one cohesive document and reflects the most current laws. It has been posted to the school website, since we are not able to physically distribute it as we have in years past. Hard copies are also available in the front office should families wish to have that instead. 

 

Announcements:  

 

Next Regular Meeting: TBD

 

Adjournment: On the MOTION of Otilia Lopez, SECONDED by Patricia Aparicio, and CARRIED, the Curriculum Assessment Council adjourned at 7:57 a.m.

 

Minutes submitted respectfully by Robin McNutt

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

Instruction Committee

 

Unapproved Minutes of the

Instruction Committee

September 9, 2020

Via Zoom: https://us02web.zoom.us/j/84864292584 at 1:00 p. m.  

Passcode: FPC123

 

AGENDA

 

Call to Order:    Lisa Ibarra and Jackie Penner, Council Co-Chairs 

 

Roll Call:            Lisa Ibarra, Secretary

Brianna Ellis was added to the roll call list.

 

Members Present: Karen Knapp, Coco Salazar, Diana Lucas, Krystal Rodriguez, Richard Parra, Jacqueline Penner, Lisa Ibarra, Angie Salceda, Nitima Angus, Wendy Kaufman, Vanessa Sarnecki, Sirui Thomassian, Gurpreet Gill, Brianna Ellis, Annie Yi, Sarah Lin, and Maria Cardenas

 

Members Excused: Sirui Thomassian and Maria Reyes

 

Members Absent: none

 

Additions/Corrections to the Agenda:  Lisa Ibarra and Jackie Penner, Council Co-Chairs

 

Item #1               Minutes from the April 30, 2020 meeting of the Instruction 

Committee (Motion to Approve)

 

On MOTION of Nitima Angus, SECONDED by Angie Salceda, and CARRIED, the Minutes of the Instruction Committee Meeting of April 30, 2020 were approved as submitted.

 

Presentations from the Public: Lisa Ibarra and Jackie Penner, Council Co-Chairs

 None

 

Item #2               Any person(s) desiring to address the Instruction Committee 

on any proper matter. 

None

 

Old Business:    None

 

New Business:

    

Item #3 Selection of Instruction Committee Secretaries (LCAP 1, AMO 2), Lisa Ibarra and Jackie Penner, Council Co-Chairs (Motion to Approve)

 

Mrs. Sarah Lin and Mrs. Brianna Ellis volunteered to be secretaries of the committee for the 2020-2021 school year. 

 

On MOTION of Diana Lucas, SECONDED by Jackie Penner, and CARRIED, the new secretaries were  approved.

 

Item #4 Student Attendance and Engagement Requirements, (LCAP 2, AMO 3-4), 

Richard Parra, FPC Director (Informational Item)

 

Mr. Parra updated the committee on the attendance and participation/engagement tracking. He has not received many questions since the last staff meeting and the current review of the completed forms seem to be going well.

 

Item #5 Student Technology Distribution (LCAP 3), Richard Parra, FPC Director (Informational Item)

 

Mr. Parra updated the committee regarding the delivery and handing out of devices. We now have enough iPads for all the students in need. We are currently dispersing Hotspots as well. Within two weeks all students who need a device will receive one.

 

Item #6 Professional Development Protocol (LCAP 3, AMO 2), Richard Parra, FPC 

Director (Informational Item)

 

Mr. Parra informed the staff on the progress of the PD calendar. We will be planning professional development for September 25, 2020 as a full day PD. We are more than likely not having an FCPS PD that day. We are currently working on booking Nearpod, Learning A-Z, and or Istation for 1-2 hours of PD. 

 

Item #7 Paraprofessional Instructional Support (LCAP 1), Sirui Thomassian, FPC 

Assistant Director (Informational Item)

 

Mrs. Kaufman shared some notes from Mrs. Thomassian regarding the Teacher assistant and updates. Although each teacher was assigned a TA changes are necessary due to resignations since the first week of school. We are now having to share TAs as needed. TAs are receiving trainings such as the Social Emotional Support Training offered last Friday. TAs are contacting via email their changes as needed. 

 

Item #8 Enrollment Update, Richard Parra, FPC Director (Informational Item)

 

Mr. Parra shared the enrollment update and referred to the weekly updates sent out last Friday. Our enrollment is currently at 619. 

 

Item #9 Reading is Fundamental (RIF) Update,  Coco Salazar, Kindergarten

Lead Teacher (Informational Item)

 

Ms. Salazar shared that the RIF orientation is scheduled for next week on September 15th via Zoom. Ms. Salazar is also looking at doing a book pick-up. We are currently allowed to pick-up two books for every child. 

 

Item #10 Local Control Accountability Plan (LCAP) Annual Update,  Richard Parra, FPC Director (Informational Item)

 

Mr. Parra shared that the Learning Continuity Plan will take the place of the LCAP this year. Mr. Parra shared the document via email with the entire staff yesterday morning. 

 

Announcements: 

 

Mr. Parra shared that SST’s will continue as needed. Mrs. Kaufman will remain the point person for SST’s. If you would like to discuss a possible SST please contact Mrs. Kaufman. IEPs are continuing for all annuals and any outdated IEPs. We are working with Judy Werner to create a plan for initial IEPs. Currently, LAUSD is not allowing initials but we can move forward with a plan in place. Finally, Mr. Parra shared that we are still partnered with Child Family Guidance Center for outside Mental Health support. If any teachers have concerns regarding student mental health they were asked to contact Mrs. Ramirez. 

 

Next Regular Meeting:  TBA

 

Adjournment: 

 

 By MOTION of Nitima Angus, SECONDED by Angie Salceda and CARRIED, the Instruction Committee Meeting was adjourned at 1:24 PM.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.3.

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School Human Resource and Personnel Council

 

Tuesday, September 1, 2020

 

Zoom Meeting

h ttps://us02web.zoom.us/j/5319862510 Meeting ID: 531 986 2510

Passcode: 20HRPC21

 

Unapproved Minutes of the Human Resource and Personnel Council

Call to Order: Mercedes Meeks, Council Co-Chair

 

The Human Resource and Personnel Council meeting was called to order at 7:18 a.m. by the Council Co-Chair, Mercedes Meeks.

 

Roll Call: Karen Scharf, Secretary

 

Members Present: Lizette Adkisson, Lillian De La Torre, Mercedes Cordoba-Meeks, DeAnn Michiels, Ariana Oliva, Karen Scharf, Elsie Torres, Leticia Padilla-Parra, Barbara Aragon, Jessi Tello and Veronica Ramos

 

Members Excused: Karla Contreras and David Valle

 

Non-Members Present: Veronica Ramos

 

Additions/Corrections to the Agenda: Mercedes Meeks, Council Co-Chair There were no additions/corrections to the agenda.

Approval of Minutes from May 26, 2020: Mercedes Meeks, Council Co-Chair

 

Item #1 Minutes from the May 26, 2020 meeting of the Human Resource and Personnel Council (Motion to Approve)

 

On MOTION of Lizette Adkisson, SECONDED by DeAnn Michiels, and

CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Mercedes Meeks, Council Co-Chair There were no presentations from the public.

Item #2 Any persons desiring to address the Human Resource and Personnel Council on any proper matter.

Old Business:

 

New Business:

 

Item #3 Leave Request (LCAP 3, AMO 1), Leticia Padilla Parra, FACS Director (Approval Item)

 

Mrs. Padilla Parra shared a formal letter that was submitted by Louis Chernovsky which informed and requested a leave of absence from Fenton Avenue Charter School. Louis Chernovsky will take a 12-week EFMLA leave (a leave related to circumstances created by COVID-19) until October 29, 2020 and has requested a personal leave until December 18, 2020. (The personal leave, as all personal leaves, is unpaid, and there are no return rights.)  Chelsey Kubik was hired and is currently teaching in his fourth grade position.

 

Item #4 2020-2021 Staff Roster (LCAP 3, AMO 1), Leticia Padilla Parra, FACS Director (Approval Item)

 

Mrs. Padilla Parra reviewed Fenton Avenue Charter School’s final roster to date. There are currently 9 positions filled in 3rd grade. 4th grade has a total of 8 positions filled and Chelsey Kubik is currently teaching in Room 35. In 5th grade there are currently 10 positions filled and Emily Gillmore is teaching in Room 56. Elsie Torres is one of our Education Specialists and is teaching in room 12. Ariana Oliva is another one of our Education Specialists who is also teaching SDC students and ILC students in room 2.

 

On Motion of Lizette Adkisson, Seconded by DeAnn Michiels, and

CARRIED, the final roster to date was approved.

 

Item #5 Teacher Assistant / Adult Assistant Update (LCAP 3, AMO 1-6),

Jessi Tello, FACS Assistant Director (Informational Item)

 

Mr. Tello informed the council that the new matrix for tallying Teacher Assistant hours had worked well this past week. The time deadline was met with 100% completion. He also informed the council that Teacher Assistants are currently working 3 hour shifts. Additionally, 2 Adult Assistants have written letters submitting their two weeks notice. They will need to leave their current positions. Since at this time there is a rehiring freeze, the two Adult Assistant positions will be opened up to the current Teacher Assistants.

Announcements:

 

Next Regular Meeting: TBD

 

Adjournment: On MOTION of DeAnn Michiels, SECONDED by Lizette Adkisson, and CARRIED, the Human Resource and Personnel Council meeting adjourned at 7:30 a.m.

 

Minutes respectfully submitted by: Karen Scharf

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Personnel Committee

 

Tuesday September 1, 2020

7:15 a.m.-Zoom Virtual Meeting: https://us02web.zoom.us/j/83728038611
Password: Personnel

 

AGENDA

 

Call to Order: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Roll Call: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Personnel Committee Members Present: Megan Stevenson, Tiene Hauck, Christy Namkung, Sandra Hernandez, Grace Lotker, Gaby Arroyo, Shanjana Chowdhury, Zoe Weiss, Lisa Morales, Rachel Cohen, Beth Henschel, Marie Kirakossian, Cary Rabinowitz, Monica Castaneda, Robin Rodriguez

 

Excused Members: N/A

 

Absent: N/A

 

Non-committee Members Present: Walter Gomez 

 

Additions/Corrections to the Agenda: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #8 was added to the agenda. 

 

Approval of Minutes:  Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #1 Approval of Minutes from the June 11, 2020 meeting of the Personnel Committee: Tiene Hauck and Megan Stevenson, Co-Chairs 

(Motion to Approve)

 

On MOTION of Marie Kirakossian SECONDED by Beth Henschel and CARRIED. The minutes were approved as submitted. 

 

Presentations from the Public: Tiene Hauck and Megan Stevenson, Co-Chairs

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

Old Business: There is no old business.

 

New Business:

 

Item #3 Selection of Personnel Committee Secretaries, Tiene Hauck and Megan Stevenson, Committee Co-Chairs (Motion to Approve)

 

The Personnel Committee will have 3 secretaries this year. Shanjana Chowdhury, Beth Henschel, and Zoe Weiss. 

 

On MOTION of Lisa Morales SECONDED by Gaby Arroyo and CARRIED, the secretaries are approved. 

 

Item #4 2020-2021 Updated SMBCCS Staff Roster, Cary Rabinowitz, Director (Informational Item)

Cary Rabinowitz presented the staff roster for the 2020-2021 school year. Staff will notice that yard supervision staff are not included on the roster as they were not given contracts for the beginning of the year. Santa Monica welcomes Grace Lotker to our 4th grade in Room 7 and Michelle Shaghoian to our 1st grade in Room 46.  Mr. Ausherman will stay in Room 28 for 6th grade.  Room 29 is now vacant.  We have discussed moving our lower SDC classroom to the currently vacant preschool room to take advantage of the rooms restroom accessibility. 

 

Item #5 Certificated Staff Resignation – Carina Adra, School Counselor,

Cary Rabinowitz, Director (Informational Item)

 

Effective August 18th, 2020 Carina Adra resigned from SMBCCS. She was an incredible addition to the school community and will be greatly missed. 

 

Item #6 Certificate Teacher and School Counselor Interviews, Cary Rabinowitz, Director (Informational Item)

 

The school will be holding interviews on Thursday, September 3rd for two certificated teachers and on Wednesday, September 9th to fill a school counselor position. The school is looking to open a 5th Kindergarten classroom, fill the position of a 1st grade teacher that is resigning, and hire a school counselor.  

 

Item #7 Fenton Distance Learning Code of Conduct, Cary Rabinowitz, Director (Informational Item)

 

Teachers should be familiar with the Fenton Distance Learning Code of Conduct. Teachers may refer to this schoolwide code when discussing learning expectations and rules with families and students. 

 

 Item #8 Certificated Staff Resignation- Joycelyn O’Brien, Certificated 1st Grade Teacher 

 

Joycelyn has been at SMBCCS for the past 25 years. During her time at SMBCCS, she has shown dedication and compassion. She is taking a position closer to home. She will be missed! Her resignation is effective Wednesday, September 2nd, 2020. 

 

 

Announcements:  

 

Next Regular Meeting: TBD

 

Adjournment: 

 

On MOTION of Sandra Hernandez, SECONDED by Marie Kirakossian, and CARRIED, the

Personnel Committee adjourned at 7:32 a.m.

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Personnel Committee

 

September 03, 2020

 

A meeting of the Personnel Committee was held on Thursday, September 3, 2020 at 7:24 a.m. virtually on Zoom.

 

Call to Order: Stephanie Garcia, Chair

 

The Personnel Committee meeting was called to order at 7:24 a.m. by Chair, Stephanie Garcia.

 

Roll Call: Stephanie Garcia, Chair

 

Personnel Committee Members Present: Stephanie Garcia, Kate Hetu, Veronica Palazzola, Abigail Gillmore, Jennifer Miller, Jennifer Pimentel 

 

Excused Members: Cedric Ramirez and Siranush Akopyan

 

Non-Committee Members: Priscilla Gentry, Kelley Christenson, Lauren Cappelli, Julie Nguyen, Krista Casanova, Martha May and Cecilia Quijano

 

Additions/Corrections to the Agenda: Stephanie Garcia, Chair

 

There were no additions/corrections to the agenda. 

 

Approval of Minutes from June 11, 2020:  Stephanie Garcia, Chair

 

Item #1 Minutes from the June 11, 2020 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION Kate Hetu, SECONDED by Veronica Palazzola, and CARRIED, the minutes were approved as submitted. 

 

Presentations from the Public:  Stephanie Garcia, Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business: 

 

Item #3 Selection of Personnel Committee Secretary, (LCAP 1, AMO 2),

Stephanie Garcia, Personnel Chair (Motion to Approve)

 

Stephanie Garcia presented the need for a volunteer to serve as Committee Secretary. Abigail Gillmore volunteered to serve as the Personnel Committee Secretary for the 2020-2021 school year.

 

On MOTION of Veronica Palazzola, SECONDED by Kate Hetu, and CARRIED, the selection of Abigail Gillmore as Personnel Committee secretary was approved unanimously.

 

Item #4 2020-2021 Staff Roster (LCAP 3, AMO 1),

Jennifer Miller, Director (Motion to Approve)

 

Mrs. Miller presented the 2020-2021 Updated Staff Roster for Fenton Charter Leadership

Academy. She reviewed all grade level changes on the roster. In addition, Brennan Mack moved from STEM to FCLA and Nikole Mae De La Rosa joined the 6th grade team. We currently have two full time Educational Specialists and are contracting out with Cross Country Education (formerly known as Direct Ed) to fill the other openings. Mrs. Andrade and Ms. Arjona are serving as long-term substitutes while we continue the search for qualified candidates to fill the two openings in Special Education. Currently, Ms. Stanley is covering Mrs. Cordero’s maternity leave. 

 

On MOTION of Kate Hetu, SECONDED by Veronica Palazzola, and CARRIED, the 2020-2021 Staff Roster was approved unanimously.

 

Item #5 Teacher Waiver to Teach on Campus, (LCAP 3), 

Jennifer Miller, Director (Informational Item)

 

Mrs. Sumida emailed all staff on August 3rd with directions and an explanation for submitting a waiver to teach from campus. Mrs. Miller thanked those who have already submitted their waivers. Approximately 30% of our teaching staff conducts instruction in their classroom on a daily basis and have waivers on file. It is important that teachers document their presence on campus through the link provided each Friday in the weekly bulletin. This is necessary to ensure the custodial staff is able to properly disinfect each space that is being occupied during the school day. Any future waivers must be submitted to Ruben Ramirez in the FCPS Business Office. Please reach out to Jennifer Miller if you have any questions.  

 

Item #6 Professional Goal Setting Meetings, (LCAP 3, AMO 2),

Jennifer Miller, Director (Informational Item)

 

Mrs. Miller presented the committee with information regarding the professional goal setting meetings. These meetings will take place between September 21st – 25th  between the hours of 8:00 – 2:00 p.m. Certificated classroom teachers and education specialists will meet with Mrs. Miller for 20 minutes to review all available data and set goals for the new school year. In addition, teachers will review the evaluation cycle. These meetings give teachers an opportunity to set individual goals and measure their progress. This practice also helps to ensure students are meeting grade level standards. Teachers will be sent a Calendly link so they may sign up for their preferred day and time to meet. Teachers should also plan to provide more asynchronous work to their students during their 20 minute meeting time.

 

Announcements: 

 

There were no announcements.

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Kate Hetu, SECONDED by Veronica Palazzola, and CARRIED, the Personnel Committee adjourned at 7:48 a.m.  

 

Minutes respectfully submitted by: Stephanie Garcia

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Personnel Committee

 

September 3, 2020

 

A meeting of the Personnel Committee was held on Thursday, September 3, 2020 at 7:27 a.m. virtually on Zoom.

 

Call to Order: Priscilla Gentry, Chair

 

Roll Call: Priscilla Gentry, Chair

 

The Personnel Committee meeting was called to order at 7:27 a.m. by Chair, Priscilla Gentry.

 

Personnel Committee Members Present: Jennifer Miller, Jennifer Pimentel, Priscilla Gentry, Kelley Christenson, Lauren Cappelli, Krista Casanova, and Julie Nguyen.

 

Excused Members: Cedric Ramirez

 

Non-Committee Members: Stephanie Garcia, Kate Hetu, Veronica Palazzola, and Abigail Gillmore. 

 

Additions/Corrections to the Agenda:  Priscilla Gentry, Chair

 

There were no additions/corrections to the agenda.

 

Approval of Minutes from June 11, 2020:  Priscilla Gentry, Chair

 

Item #1 Minutes from the June 11, 2020 meeting of the Personnel Committee (Motion to Approve) 

 

On MOTION of Krista Casanova, SECONDED by Julie Nguyen, and CARRIED, the minutes were approved as submitted. 

 

Presentations from the Public:  Priscilla Gentry, Chair

 

Item #2 Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

New Business:

Item #3 Selection of Committee Secretary, 

    Priscilla Gentry, Chair (Motion to Approve)

 

The chair, Mrs. Priscilla Gentry, opened the floor for volunteers to fill the position of committee secretary. Mrs. Jennifer Miller reminded the committee members how important the role of committee secretary is in documenting the minutes from the meetings. Julie Nguyen volunteered to be committee secretary. 

 

On MOTION of Krista Casanova, SECONDED by Julie Nguyen, and CARRIED, the selection of Julie Nguyen as committee secretary has been approved. 

 

Item #4 2020-2021 Staff Roster (LCAP 3, AMO 1),

  Jennifer Miller, Director, (Approval Item)

 

Mrs. Jennifer Miller reviewed the staff roster for the 2020-2021 school year. She explained that throughout the summer, the school was unable to hire a special education teacher due to unqualified candidates. She also explained how we currently have Mrs. Melissa Andrade filling in the role for a special education teacher as a long term substitute. Mrs. Miller highlighted some of our new staff for Fenton STEM Academy. She welcomed Mrs. Teresa Elvira who is returning as a Kindergarten teacher, Mrs. Krista Casanova who is joining Fenton STEM Academy from FCLA, and Ms. Joanna Tepper who is a new hire joining the school as a 5th grade teacher. We are excited to welcome them to STEM! The TK class on STEM was removed over the summer due to a low number of TK students enrolled. Mrs. Brennan Mack who was a STEM teacher was moved and joined FCLA as a Kindergarten teacher.

 

On MOTION of Kelly Christenson, SECONDED by Krista Casanova, and CARRIED, the 2020-2021 Staff Roster has been approved. 

 

Item #5 Teacher Waiver to Teach on Campus, (LCAP 3), 

Jennifer Miller, Director (Informational Item)

   

Mrs. Irene Sumida had emailed all FCPS employees on August 3rd, 2020 to inform everyone on the Fenton waiver process as well as how to submit the waiver. Thus far at The Academies, 26 out of 32 teachers have completed the waiver. Once a waiver is submitted, teachers must sign up by the Friday before the week they plan to enter the school. This is to provide our custodial staff with an accurate list of rooms that will need to be thoroughly cleaned and disinfected at the end of each day. All personnel must leave build the school building by 2:30 to provide ample time for the school to be cleaned and disinfected each day. Waivers are continually being accepted in case anyone changes their mind and wish to teach from school. Waivers are to be submitted to Mr. Ruben Ramirez. Mrs. Miller clarified that waivers will not be required if entering school to assemble distribution packets on a one time basis. Waivers are meant for staff who consistently teach from campus. 

 

Item #6 Professional Goal Setting Meetings (LCAP 1),

Jennifer Miller, Director (Informational Item)

 

Mrs. Jennifer Miller shared with the committee that goal setting meetings will occur virtually through Zoom. The meetings will take place from September 21st to September 24th. Mrs. Miller reminded the committee that the purpose of the goal setting meeting is a time for teachers and the director to review individualized data. Although assessments did not occur, the meeting will still take place to discuss students, patterns, and trends that has been noticed thus far. The goal setting meetings will also serve as a time for the director to share about the evaluation cycle for new teachers who joined Fenton this school year. The goal setting meetings will take 20 minutes. During the time a teacher has their goal setting meeting, the teacher would provide more asynchronous work rather than having a roving substitute. 

 

Announcements: There are no announcements. 

 

Next Regular Meeting: TBD

Adjournment:

 

On MOTION of Krista Casanova, SECONDED by Lauren Cappelli, and CARRIED, the Personnel Committee adjourned at 7:47 a.m.  

 

Minutes respectfully submitted by: Julie Nguyen

 

 

 

Item II.C.4.

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

            Parent Advocacy Committee

 

Thursday, August 27, 2020

7:15 a.m. – Zoom Virtual Meeting 

 

Minutes

 

Call to Order:            Ariana Gomez, Co-Chair

 

The Parent Advocacy Committee meeting was called to order via Zoom on Thursday, August 27, 2020 at 7:17 a.m. by Evelia Manzo, Co-Chair. 

 

Roll Call:                   Evelia Manzo, Co-Chair

 

 Present: Cassondra Barrett, Jocelyn Condo, Lisa DeFrancesco, Ariana Gomez, Amanda Hill, David Levinson, Evelia Manzo, Denise Molina, Roshani Solanki, Aaron Veals, Cary Rabinowitz, Robin Rodriguez, Walter Gomez, Monica Castaneda 

 

Excused: Michelle Shaghoian

Absent: Johanna Juarez

 

Additions/Corrections to the Agenda: Ariana Gomez, Co-Chair

 

 There were no additions or corrections to the agenda.

            

Approval of Minutes: Ariana Gomez, Co-Chair

 

Item #1           Minutes from the May 12, 2020 meeting of the Parent Advocacy Committee.

 

On MOTION of Mr. Levinson, SECONDED by Lisa DeFrancesco, and CARRIED, the minutes of the Parent Advocacy Meeting held on May 12th, 2020 were approved as is. 

            

Presentations from the Public: Evelia Manzo, Co-Chair

 

Item #2           Any persons desiring to address the Parent Advocacy Committee on any proper matter.

None

 

Old Business: There was no old business.             

            

New Business:

 

Item #3           Selection of Parent Advocacy Committee Secretaries, Ariana Gomez and 

Evelia Manzo, Committee Chair(s) (Motion to Approve)

 

Ariana Gomez asked if there was anyone in the group interested in the secretary role. Two committee members, Cassondra Barrett and Amanda Hill, volunteered to be the co-secretaries for the Parent Advocacy Committee.  

 

On MOTION of David Levinson, SECONDED by Roshani Solanki, and 

CARRIED, Cassondra Barret and Amanda Hill were approved as co-secretaries of the Parent Advocacy Committee.  

 

Item #4           SMBCCS Learning Continuity and Attendance Plan (LCAP Goals 1-2), Cary 

Rabinowitz, Director (Informational Item)

 

This was an informational item only. Mr. Rabinowitz explained to the committee the new Learning Continuity and Attendance Plan (LCP). In accordance with Senate Bill 98, performance data will not be published to the 2020 California State Dashboard. The LCAP and annual update are not required for the 2020-2021 school year. The LCP will replace the LCAP.

 

The focus of the LCP is addressing gaps in learning, stakeholder engagement, maintaining transparency, addressing the needs of significant populations with unique needs, providing access for connectivity, supports for mental health, social emotional learning, and school meals.  

 

Item #5           iPad and Hotspot Device Distribution Update (LCAP Goal 1-3), Cary 

Rabinowitz, Director (Informational Item) 

 

This was an informational item only. Mr. Rabinowitz shared that all families will receive an iPad, even if they have a device at home. This will benefit families because they will have access to all of the applications teachers are using. We will continue with hotspot distribution and the tech team will continue to prepare hotspots. Please let the administration team know the names of students that do not have iPads or hotspots. 

 

Mr. Rabinowitz also would like teachers to prepare packets for students that do not have a device. The teacher can create packets to send home and contact administration to print the packets. Teachers can contact parents about packet completion on a daily basis to give attendance credit to the student. 

 

Item #6           Distance Learning Daily Participation and Weekly Engagement 

Requirements (LCAP Goal 1-3), Cary Rabinowitz, Director (Information Item)

 

This was an informational item only. Mr. Rabinowitz reported that there is a requirement from the state to maintain daily participation and a weekly engagement record for each student receiving instruction through distance learning. Certain assessments timelines may be extended, such as the ELPAC assessment timeline. Daily participation must be recorded and is similar to attendance. A weekly engagement record is used to document whether students received synchronous or asynchronous learning. Teachers will receive information about completing a daily participation record in the near future. 

 

Item #7           SMBCCS School Site Council (LCAP Goal 2, AMO 1-2), Cary Rabinowitz, 

Director (Informational Item)

 

This was an informational item only. We will continue with School Site Council (SSC) meetings this year. Mr. Rabinowitz reported that a school that receives money from the federal and state government must establish an SSC. School Site Council must have a minimum of 3 teachers, 1 director, 1 classified member and the equivalent number of parents as there are school staff, in this case, 5 parents. This year School Site Council will review the LCP and support student achievement among other things.

 

Item #8           Fenton Parent Involvement Policy (LCAP Goal 2, AMO 1-2), Cary 

Rabinowitz, Director (Informational Item)

 

This was an informational item only. Mr. Rabinowitz shared that we have Fenton Parent Involvement Policy that is required and consistent with section 1118, the Elementary and Secondary Education Act (ESEA). This policy describes how parents are involved in the development of our Local Education Agency (LEA). SMBCCS hosts various meetings that give parents the opportunity to participate in reviewing the document. 

 

Item #9           Fenton Code of Conduct and Distance Learning Code of Conduct 

(LCAP Goal 2, AMO 1-2), Cary Rabinowitz, Director (Information Item)

 

This was an informational item only. Mr. Rabinowitz shared the Fenton Distance Learning Code of Conduct. These are the rules and policies of the school. Teachers are asked to review these policies with their parents so families are aware that these are school policies, not just a teacher requirements or requests.

 

Item #10         Fenton Student Handbook (LCAP Goal 2, AMO 1-2), Cary Rabinowitz, 

Director (Information Item)

 

This was an informational item only. Teachers are asked to review the Student Handbook in order for teachers to be aware of the policies in place.

 

Item #11         Children Internet Protection Act, (LCAP Goal 3, AMO 6), Cary Rabinowitz, 

Director (Informational Item)

 

This was an informational item only. Mr. Rabinowitz shared that there is a firewall in place that protects the students while they are using the devices provided by the school.  This firewall continues to be in place for the safety of our student body.  Thank you to our tech team for their continued maintenance and oversight.

 

Announcements: 

If teachers are having challenges with individual parents, please reach out to administrators for assistance. Administration is more than happy to assist. 

 

Next Regular Meeting: To be determined. 

 

Adjournment:

 

 On MOTION of Jocelyn Condo, SECONDED by Roshani Solanki, and CARRIED, the Parent Advocacy Committee adjourned at 7:45 a.m.

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

 

Unapproved Minutes of the

Parent Advocacy Committee

 

September 4, 2020

 

A meeting of the Parent Advocacy Committee was held on Friday, September 04, 2020 at 7:15 a.m. via Zoom Meeting ID: 818 5613 4388

 

Call to Order: Bridget Ruiz, Co-Chair 

 

The Parent Advocacy Committee Meeting was called to order at 7:16 a.m. by Co-Chair, Bridget Ruiz.    

 

Roll Call: Gurpreet Gill, Co-Chair

 

Members Present:   Bridget Ruiz, Gurpreet Gill, Sandra Valle, Judy Lee,  Paola Ramirez, Richard Parra, Laura Vasquez, Christina Peña, Sirui Thomassian, Wendy Kaufman, Tony Peña

 

Members Excused:  

 

Members Absent: Abigail Lopez-Dee, Caitlin McMabell, Sandra Lee, Max Young

 

Additions/Corrections to the Agenda:  Gurpreet Gill, Co-Chair     

 

There were no additions or corrections to the agenda.

 

Approval of Minutes from May 28, 2020: Bridget Ruiz, Co-Chair

 

Item #1 Minutes from the May 28, 2020 meeting of the Parent Advocacy Committee. 

(Motion to Approve)

 

On MOTION of Sandra Valle, SECONDED by Paola Ramirez, and CARRIED, the minutes of the Parent Advocacy Committee Meeting of May 28, 2020, were approved as submitted.

 

Presentations from the Public:  Bridget Ruiz, Co-Chair

 

Item #2 Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

There was no Old Business.

 

New Business:

 

Item #3 Selection of Parent Advocacy Committee Secretaries (LCAP 2, AMO 2), Bridget Ruiz, FPC PAC Co-Chair Coordinator (Motion to Approve) 

Bridget Ruiz asked if anyone on the committee would like to volunteer as the committee secretary. Paola Rodriguez volunteered to serve as FPC Parent Advocacy Committee Secretary for the 2020-2021 school year. If anyone else would like to serve as co-secretary please let the committee co-chairs know. 

On MOTION of Richard Parra, SECONDED by Sirui Thomassian, and CARRIED, the Selection of the Parent Advocacy Committee Secretary was approved.

Item #4 FPC Learning Continuity and Attendance Plan (LCAP Goals 1 & 2), Richard Parra, FPC Director (Informational Item)

Mr. Parra informed the committee that this new plan replaces the LCAP.  The plan will be sent out to staff along with the other documents shared in today’s meeting.  In following CDC guidelines, details will be added to the attendance plan as we are now aware of the needs of students who are not currently participating regularly in distance learning.

Item #5 iPad and Hotspot Device Distribution Update (LCAP Goals 1-3), Richard Parra, FPC Director (Informational Item) 

Mr. Parra shared that we now have enough iPads for all students at FPC. About 20 new iPads will be given out to families who will also pick up their hotspots. There have been 140 requests for hotspots and there are currently 50 available.  Distribution will be based on the priority student list that teachers filled out. 

Item #6 Distance Learning Daily Participation and Weekly Engagement Requirements (LCAP Goals 1-3), Richard Parra, FPC Director (Informational Item)

Mr. Parra reviewed the new guidelines released by the CDEfor tracking daily participation and weekly engagement during Distance Learning. These forms need to be filled out weekly as part of the requirements from the state to maintain daily participation and track weekly student engagement. Attendance from Infinite Campus should match the data on the tracking sheet. 

Item #7 Fenton Code of Conduct and Distance Learning Code of Conduct (LCAP 2, AMO 1 &2), Richard Parra, FPC Director (Informational Item) 

Mr. Parra explained that these two documents were created and presented to the board at the last board meeting. The Fenton Code of Conduct is a document that outlines the rules that should be followed by students and visitors on campus. The Distance Learning Code of Conduct is a new policy that was created due to Distance Learning. Teachers are to review the Distance Learning Code of Conduct with their students. These documents are provided in both English and Spanish. 

Item #8 FCPS Student Handbook (LCAP 2, AMO 1 & 2), Richard Parra, FPC Director  (Informational Item)

 

Mr. Parra shared that the revised handbook will be emailed to all staff to be read and reviewed. It was submitted to the board last month for approval. It is up to date according to our current laws. 

Item #9 Children’s Internet Protection Act (LCAP 3, AMO 6), Richard Parra, FPC Director (Informational)

 

Mr. Parra reviewed the policy that Fenton has in place to protect students while using their devices at home. Families are informed each year of our school’s internet safety policy which ensures the safety and security of students while using the internet. We are in compliance and follow the requirements of the Children’s Internet Protection Act. 

 

Item #10 LCAP Annual Updates, Richard Parra, FPC Director (Informational)

 

Mr. Parra stated that the LCAP has been replaced with the FPC Learning Continuity and Attendance Plan. Though LCAP goals are listed in the meeting agendas, most of what is discussed and written in the LCAP will now be referred to in the Learning Continuity and Attendance Plan. 

 

Item #11 Fall Parent Night Meeting (LCAP 2, AMO 1), Bridget Ruiz , FPC PAC Co-Chair (Informational)

 

The Parent Night Meeting is scheduled for Thursday, October 1st. The meeting is set to begin at 5:30 p.m. FPC PAC Co-Chairs and administration will finalize the meeting details. This will be PAC’s first virtual Parent Night Meeting held via Zoom. There will be two sessions, one in English and the other in Spanish. The committee was asked to brainstorm ideas to encourage parent participation. 

 

Announcements:  

 

Next Regular Meeting: TBD

 

Adjournment: 

 

By order of GENERAL CONSENSUS, the Parent Advocacy Committee meeting was adjourned at 7:46 a.m.    

 

Minutes respectfully submitted by: Bridget Ruiz and Gurpreet Gill 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

Unapproved Minutes of the Parent Advocacy Committee Meeting

 

September 10, 2020

 

A meeting of the Parent Advocacy Committee was held on Thursday, September 10, 2020 at 7:15AM via Zoom.

 

Call to Order: Bridget Badro, Chair

 

The Parent Advocacy Committee meeting was called to order at 7:27AM by Chair, Bridget Badro 

 

Roll Call: Bridget Badro, Chair

 

Parent Advocacy Committee Members Present: Bridget Badro, Martha May, Tania Casas, Michelle Raxlin, Brennan Mack, Jennifer Miller, Cecilia Quijano

 

Non-committee Members: Elizabeth Marquez, Melissa Katchen, Sofia Carias, Joanna Tepper, Jennifer Pimentel 

 

Members Excused: Tony Pena, Raquel Contreras

 

Additions/Corrections to the Agenda: Bridget Badro, Chair

 

There were no additions or corrections to the agenda. 

 

Approval of Minutes: Bridget Badro, Chair

 

Item #1 Minutes from the May 12, 2020 Meeting of the Parent Advocacy Committee.  (Motion to Approve)

 

On MOTION of Martha May, SECONDED by Michelle Raxlin and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Bridget Badro, Chair

 

Item #2 Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

 

There were no presentations from the public.

 

Old Business: None

 

There was no old business.

 

New Business: 

 

Item # 3                      Selection of Committee Secretary,
Bridget Badro, Chair (Motion to Approve)

 

Bridget Badro requested a volunteer for secretary for the Fenton Charter Leadership Academy

Parent Advocacy Committee for the 2020-2021 school year. Michelle Raxlin volunteered for the

position.

 

On MOTION of Martha May, SECONDED by Brennan Mack and CARRIED, the selection of Instruction Committee secretaries was approved.   

 

Item # 4                      School Site Council (LCAP Goal 2, AMO 1-2), Jennifer Miller, Director (Informational Item)

 

Mrs. Miller reminded the committee that the School Site Council began last school year. The purpose of this Council is to review and provide input for the LCAP, as well as other schoolwide decisions. The council is made up of a team of ten, equally balanced between parent representatives and school representatives. The parents have a two year term and Mrs. Miller will reach out to the parents involved to remind them of their term. The school representatives will be chosen at the first School Site Council meeting, which will be some time in October. Several new representatives may need to be selected. School representatives are encouraged to reach out to administration if interested in joining the School Site Council. 

 

Item # 5 Parent Orientation Meetings (LCAP 2, AMO 1-2), Jennifer Miller, Director (Informational Item)

 

Parent Orientation meetings were held August 25th - September 7th. There was one meeting per

grade level, and each meeting ran about 60-90 minutes. These meetings were extremely well

attended. There was nearly 100% attendance at every meeting, which may not have been

possible if it was held in person. Virtual Parent Orientation was an effective means for sharing

behavior and virtual expectations with parents. Mrs. Miller formally thanked our special

education team, support staff, and long term subs for joining the parent orientation meetings.

 

Item #6 Student Access to Technology (LCAP 3, AMO 3), Jennifer Miller, Director (Informational Item)

 

The school has now moved on to phase 3 of technology distribution. New students to Fenton

were provided with iPads and hotspots first (mainly kindergarten). Now the school is focused on

providing devices to those who opted out of iPads and Hotspots in the Spring. FCLA and STEM

have about 130 iPads and 105 hotspots remaining to distribute, and the office is distributing about

10 per day. The office staff is setting up the iPad with the student google accounts and downloading

all of the applications needed before the student leaves the school. This way, the iPad is fully

functional and the goal is to avoid any technology difficulties. Hotspots were also ordered and will

arrive this week. These will be distributed after the iPads. In the next three weeks, technology

needs should be finalized. 

 

Item #7 Social Media Communication (LCAP 2, AMO 1-2), Jennifer Miller, Director (Informational Item)

 

This year, our social media presence grew significantly! Mrs. Miller formally thanked Kate Hetu 

and Abigail Gillmore for taking on the major task of establishing, monitoring, and posting for the

Fenton academies social media accounts. They merged the existing Facebook accounts and are

managing the content, as well as created a new account on Instagram. The accounts can be

followed at www.facebook.com/fentonacademies and on Instagram @fentonacademies. Social 

media was used to introduce the teachers this year. Weekly content centers around sharing 

information about distance learning, meal distribution, and other schoolwide events.  If there is 

something a teacher would like to post for their grade level, they are encouraged to reach out to 

Abigail Gillmore and Kate Hetu to approve their content and post it on social media. 

 

Item #8 September Materials Distribution (LCAP 2, AMO 1-2),
Jennifer Miller, Director (Informational Item)

 

The second materials distribution will be September 18th for TK and 1st Grade, and September

29th to October 1st for 2nd – 6th Grade. A make up day will be announced towards the end of the 

distribution. Families are encouraged to pick up the materials at their designated time. Some 

items in the second distribution include: My Math books, semester awards and pins from 

the previous year, puppets, letter tiles, and phonics for primary grades, and chapter books, 

pencils, and erasers for upper grades. In addition, all students will receive a face covering, 

drawstring bag and bumper sticker all with the FENTON logo. Masks have already been 

delivered to school, the bags are scheduled to arrive on September 15th, and Bumper stickers are 

scheduled to arrive on September 18th.  The September 25th PD will allow time for grade levels 

to assemble their distribution kits.

 

Announcements: None

 

Next Regular Meeting:

 

The next meeting of the Parent Advocacy Committee will be determined at a later date.

 

Adjournment: 

 

On MOTION of Tania Casas, SECONDED by Martha May, and CARRIED, the Parent Advocacy Committee adjourned at 7:52AM.

 

Minutes respectfully submitted by: Michelle Raxlin, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Parent Advocacy Committee Meeting

 

September 10, 2020

 

A meeting of the Parent Advocacy Committee was held on Thursday, September 10, 2020 at 7:27am via Zoom Meeting ID: 839 6000 1201.

 

Call to Order: Elizabeth Marquez, Chair

 

The Parent Advocacy Committee meeting was called to order at 7:27am by Chair, Elizabeth Marquez

 

Roll Call: Elizabeth Marquez, Chair

 

Parent Advocacy Committee Members Present: Sofia Carias, Elizabeth Marquez, Melissa Katchen, Joanna Tepper, Jennifer Miller, Cecilia Quijano

 

Non-committee Members: Bridget Badro, Michelle Raxlin, Tania Casas, Martha May, Brennan Mack, Jennifer Pimentel

 

Members Excused: Tony Peña

 

Additions/Corrections to the Agenda: Elizabeth Marquez, Chair

 

There were no additions or corrections to the agenda. 

 

Approval of Minutes: Elizabeth Marquez, Chair

 

Item #1 Minutes from the May 12, 2020 Meeting of the Parent Advocacy Committee.  (Motion to Approve)

 

On MOTION of Sofia Carias SECONDED by Melissa Katchen and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Elizabeth Marquez, Chair

 

Item #2 Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business: None

 

There was no old business.

 

New Business:

 

Item #3 Selection of Committee Secretary, 

    Elizabeth Marquez, Chair (Motion to Approve)

 

Volunteers for committee secretary were requested, Melissa Katchen expressed interest.  She will hold the position for the 2020-2021 academic year.

 

On MOTION of Sofia Carias SECONDED by Elizabeth Marquez and CARRIED, Melissa Katchen was approved as the Parent Advocacy Committee Secretary.

 

Item #4 School Site Council (LCAP Goal 2, AMO 1-2), Jennifer Miller , 

Director (Informational Item)

 

Mrs. Miller presented on the School Site Council.  She reminded the school that we began the School Site Council last academic school year 2019-2020.  This team of ten is equally balanced between parent representatives and school representatives.  The parents have a two year term and Mrs. Miller will contact parents involved to continue their term.  The school representatives will be chosen at the first School Site Council meeting, which will take place in October.  Several new representatives will need to be selected.  Please reach out to admin if you are interested in joining School Site Council.

 

Item #5 Parent Orientation Meetings (LCAP 2, AMO 1-2), Jennifer Miller,

Director (Informational Item)

 

Mrs. Miller presented to the committee on the Parent Orientation Meetings.  These meetings were held August 25, 2020-September 7, 2020.  There was one meeting per each grade level dedicated to their own grade.  Each meeting ran for about 60-90 minutes.  Meetings were well attended with almost 100% attendance at each meeting.  This parent participation demonstrated how effective virtual meetings were, which may not have been possible if held in person.  Parents greatly appreciated learning about expectations and behavior for the year.  Mrs. Miller would like to thank our special education, support staff, and long-term subs for joining the parent orientation meetings.

 

Item #6 Student Access to Technology (LCAP 3, AMO 3), Jennifer Miller,

Director (Informational Item)

 

Mrs. Miller presented to the committee on the Student Access to Technology.  The school is now on Phase 3 with distribution.  The distribution phases were as followed: Phase 1: iPads to new enrollees and special cases for returning students (i.e. Special Education, High Needs, etc.), Phase 2: Hotspots to new enrollees and special cases for returning students, and Phase 3: Providing opt-outs (those who previous declined) with an option to pick up and iPad and/or hotspot. We have about 130 iPads to distribute.  We are distributing about 10 iPads per day.  Mrs. Miller would like to thank the office staff.  Office Staff is setting up the iPads for each student by downloading all of the necessary applications prior to student taking his/her iPad home.  This enables iPads to be fully functional and ready to use, and avoid technological difficulties.  Hotspots were also ordered and will be distributed shortly.  We should finalize all our technology issues within 3 weeks.

 

There was a question asked regarding student access to technology, “Will there be another on site tech support for students who already have iPads?”  Mrs. Miller answered, students should call the office and come in for support.

 

Item #7 Social Media Communication (LCAP 2, AMO 1-2), Jennifer Miller,

Director (Informational Item)

 

Mrs. Miller presented on Social Media Communication.  This year, our school’s social medial presence grew.  Thank you to Kate Hetu and Abigail Gillmore for taking on the major task of establishing, monitoring, and posting for the Fenton Academies Instagram account.  They also took ownership of the existing Facebook account and updated it.  They merged two old separate Facebook groups into one to better monitor our Facebook presence.   The school used social media to introduce teachers this year.  If there is something you would like to post for your grade level, this can be anything you would like to promote or any information, reach out to Abigail Gillmore and Kate Hetu to approve it and post it on social media.  Find us on social media at: www.facebook.com/fentonacademies and Instagram @fentonacademies.

 

Item #8 September Materials Distribution (LCAP 2, AMO 1-2), Jennifer Miller,

Director (Informational Item)

 

Mrs. Miller presented to the committee on the September Materials Distribution.  Our second materials distribution will be: September 18, 2020 for TK, K and 1st Grade, and September 29-October 1, 2020 for 2nd Grade-6th Grade.  There will be a make-up day announced toward the end of distribution to encourage families to attend their designated time.  

 

Items included in the second distribution include:

  • -My Math materials
  • -Semester awards and pins from last year
  • -Puppets
  • -Phonics
  • -Chapter books
  • -Twig Science materials
  • -Pencils and erasers
  • -Facial coverings with “FENTON” logo (masks are already delivered at school)
  • -Drawstring bag with “FENTON” logo (expected to arrive on September 15)
  • -Fenton bumper sticker (expected to arrive September 18)

 

Our Professional Development scheduled for September 25 will allow grade levels time to assemble their distribution kits.

 

Announcements:

 

None

 

Next Regular Meeting:

 

The next meeting of the Parent Advocacy Committee will be determined at a later date.

 

Adjournment: 

 

On MOTION of Sofia Carias SECONDED by Melissa Katchen and CARRIED, the Parent Advocacy Committee adjourned at 7:52am.

 

Minutes respectfully submitted by: Melissa Katchen, Secretary

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

School Community Relations Council

September 10, 2020 

7:15 a.m. – Zoom Meeting 

 

MINUTES

 

Call to Order: Tiffany Walker, Co-Chair Angel Garcia, Co-Chair

 

The School Community Relations Council meeting was called to order at 7:18 a.m. by Council Co-Chair, Tiffany Walker.

 

Roll Call: Tiffany Walker, Co-Chair

 

Members Present: Barbara Aragón, Myriam Arechiga, Cynthia Eschenfelder, Angel Garcia, Anna Garcia, Evelyn Neglia, Lorena Sanchez, Leticia Padilla Parra, Katherine Sheppard, Jessi Tello, Saul Ulloa, Tiffany Walker

 

Additions/Corrections to the Agenda: Leticia Padilla Parra, FACS Director

 

Item #1: Minutes from the May 14, 2020 meeting of the School Community Relations Council (Motion to Approve)

 

On the MOTION of Angel Garcia, SECONDED by Myriam Arechiga, and CARRIED, the minutes of the School-Community Relations Council from May 14, 2020 were approved as submitted.

 

Presentations from the Public:  Leticia Padilla Parra, FACS Director

 

Item #2: Any persons desiring to address the School Community Relations Council on any proper matter.

 

Old Business: No Old Business

 

New Business:

 

Item #3 FACS Learning Continuity Plan (LCAP Goals 1 & 2), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra reviewed FCPS’s Learning Continuity Plan, shared by Dr. Riddick at the FCPS Board Meeting. The Learning Continuity plan details FCPS’s plans to support learning with regards to COVID-19 restrictions, including the FCPS task force that met over summer and its subgroups, student enrollment, and continued meal distribution. Discussions for how to move forward safely and responsibly with in-person or hybrid instruction when it is safe to do so began with this task force in June. Currently, FCPS schools provide four hours of live instruction, consisting of a combination of synchronous (live) and asynchronous (self-guided) learning. Student engagement and attendance are tracked daily. Primary goals include the prevention of learning loss, focusing on essential standards, best utilizing what time students have, and supporting social and emotional needs of students. Fenton Schools have been provided with Learning Loss Mitigation Funds to help meet these goals, though they must be spent by December. 

 

Item #4 iPad and Hotspot Device Distribution Update (LCAP Goals 1 -3), Leticia Padilla Parra, FACS Director (Informational Item)

  

Mrs. Padilla Parra indicated that iPads for students who have not received a device yet are now available. Teachers are to submit the names of students still in need by this afternoon, after which point Mrs. Padilla Parra will begin calling families to pick up their devices. As set-up is an individual process, a mass distribution will not be taking place. Hotspots are also available for families who previously requested one, though hotspot requests are still coming in. Mrs. Padilla Parra will reach out to Jason Gonzalez on the behalf of these families. 

 

Item #5 Distance Learning Daily Participation and Weekly Engagement Requirements (LCAP Goals 1-3), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra shared FCPS’s Weekly Engagement Tracker, adapted from the CDE’s edition by Dr. Riddick for ease of use in a purely virtual workstate. All teachers in the state of California are documenting synchronous and asynchronous activity participation for each student. Teachers check off codes to represent the kind of work students completed and write up a summary of assigned daily activities and lessons. 

 

Item #6 Fenton Code of Conduct and Distance Learning Code of Conduct (LCAP 2, AMO 1 & 2), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra explained that the Fenton Code of Conduct has been shared with Fenton families, describing how interactions on campus must now occur to preserve the safety of all parties. The Code of Conduct was constructed with assistance from the legal team. A Distance Learning Code of Conduct has been created as well, clarifying expectations for students and families as they complete their schooling virtually. This has been translated into child-friendly language and presented to the students by Mr. Tello. 

 

Item #7 FCPS Student Handbook (LCAP 2, AMO 1 & 2), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra stated that the student handbook had been refreshed to make it more cohesive. It has been reviewed by the legal team, and will be revisited yearly in accordance with evolving legal codes and laws. The FCPS Student Handbook is available on the FCPS website, and hard copies may be requested at the school office. 

 

Item #8 Children’s Internet Protection Act (LCAP 3, AMO 6), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra emphasized that Fenton’s CIPA policy is more relevant than ever with the shift to remote learning, as it delineates how Fenton ensures students are protected online. For example, when students access the internet on campus, there are firewalls in place that prevent students from accessing inappropriate websites. The tech team receives a record of any attempted breach and reports this to administration, who then contacts families. However, with distance learning, this responsibility falls upon families as well, as Fenton’s firewalls do not extend to students’ residencies. Families are in a partnership with the school to protect their children and monitor their internet use at home.

 

Item #9 Fall Parent Night Meeting (LCAP 2, AMO 1), Leticia Padilla Parra, FACS Director (Informational Item)

 

Mrs. Padilla Parra advised the council that the Fall Parent Night Meeting will be held Thursday, October 29th, at 5pm via Zoom. While the usual required topics will be discussed with stakeholders, additional information relevant to the current situation will be shared as well. Think Together will speak to parents at the Fall Parent Night Meeting in addition.

 

Announcements: None.

 

Next Regular Meeting: 

 

The SCRC will reconvene for the Fall Parent Night Meeting on October 29th at 5 p.m.

 

Adjournment: 

 

On the MOTION of Cynthia Eschenfelder, SECONDED by Evelyn Neglia, and CARRIED, the School-Community Relations Council adjourned at 7:47 a.m.

 

 

Minutes submitted respectfully by Cynthia Eschenfelder and Katherine Sheppard.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.C.4.a.

Item II.C.4.b.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

There were no meetings of the School Site Councils or English Learner Advisory Committees scheduled this past month.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. D. 

 

Financial Business Manager’s Report

(See presentation slides)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. E. 

 

Directors’ Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.E.1.

FENTON AVENUE CHARTER SCHOOL (FACS)

DIRECTOR’S REPORT

 

September 17, 2020

 

The mission of Fenton Avenue Charter School is to further instill the joy of learning by creating an environment that promotes confident, self-reliant, interdependent learners who become productive, contributing citizens of the community.

 

State Charter Number:  30

 

 

3rd

4th

5th

Total

2019-2020

P-2  

(626 Total Enrollment) Annual ADA

2020-2021 Monthly ADA

9/11/2020

208

184

215

607

97.45%

95.35%

General Information on Enrollment and Attendance:

 

 

 

Enrollment at Fenton Avenue Charter School is currently at 607 students with ADA at 95.35%. The number of students enrolled is 19 students lower than last year, most likely due to factors related to the pandemic. FACS continues to receive enrollment inquires through our website link, and additional students have continued to enroll each week. The 2020-2021 school year funding will be based on the 2019-2020 P-2 ADA percentage for FACS of 97.45% (626).

 

Instruction

Distance Learning Instructional Approach: The Fenton Avenue Charter School teachers have established a comprehensive distance learning program for all students with the guidance of Dr. Riddick and the FCPS Reopening Task Force. Teachers continue to collaborate as grade levels, as a school, as well as across the organization. The main instructional time block for all students is from 8:00 am – 12:00 pm. During this time block, teachers provide a combination of synchronous and asynchronous instruction. Teachers also implement office hours and additional small group time as needed. Education Specialists meet the needs of our students participating in Special Education via a combination of push-in and pull-out instruction. 

 

FACS Distance Learning Programs & Platforms: Fenton Avenue Charter School continues to use our organization-wide adopted programs for core instruction, but the addition of various technology platforms has made the delivery of instruction, assignments, and assessments more relevant to our distance learning model. Please find the programs in use listed below:

 

Benchmark Advance ELA/ELD – Benchmark, the FCPS ELA program, contains an online platform that was used by teachers prior to school closure, and has been easily transitioned for use via distance learning for grades 3 through 5. FACS students were provided with the consumable materials for Units 1 and 2 of the Benchmark program in the At Home Learning Kit provided on August 12, 2020.

 

My Math, McGraw Hill– My Math also contain an online platform and resources that are being used for distance learning instruction in grades 3 through 5. Students were also provided the hard-copy of the My Math consumable book, volume 1, in the At Home Learning Kit provided to them on August 12, 2020.

 

Google Classroom & Seesaw – Google Classroom and Seesaw are both currently used by teachers to assign and collect asynchronous work as well as track assignment completion. Teachers will continue to receive professional development in both of these platforms throughout the school year as needed. 

 

Lexia  – The Lexia® Core5® Reading online program, purchased by FACS this school year,  supports teachers in providing differentiated literacy instruction for students of all abilities in grades pre-K–5. Lexia’s research-proven program provides explicit, systematic, personalized learning in the six areas of reading instruction, targeting skill gaps as they emerge, and providing teachers with the data and student-specific resources they need for individual or small-group instruction. The FACS staff was provided training on the program on Wednesday, September 9, 2020, and will begin implementing this program the week of September 14, 2020. 

 

Nearpod – Nearpod is a student engagement platform that allows teachers to create quizzes and polls. It can be used as a presentation tool, as well as to conduct formative assessments. Teachers can also access over 7 thousand k-12 standards-aligned lessons in Nearpod.

 

2020-2021 Initial ELPAC Assessments: Currently, three options for administering the Initial ELPAC this Fall have been provided by the CDE:

 

  1. 1.In-person/co-located – typical scenario where both the test-taker and test examiner are at the same site
  2. 2.Remote testing for online assessments – the test-taker and test-examiner are in different locations.  One-on-one portions of the assessments are administered by sharing one’s screen.  The portions of the assessments that are not one-on-one are completed by the student on the student’s device while being monitored by the teacher 
  3. 3.Remote testing for paper-pencil assessments – (when approved) the test examiner and test-taker are in separate locations but connected with audio and video technology.  The test-taker is provided testing materials ahead of time and is guided in taking the assessment by the test examiner.

 

The Fenton Charter Public Schools are not administering the Initial ELPAC at this time.  Parents of students identified as potential English learners have received a letter providing guidance on how their child’s language needs will be supported until the test is administered and results are received. Thank you to Ms. Aragón for her continued planning and participation in all trainings in order to keep up to date with the frequently changing information regarding state testing. 

 

Weekly Engagement and Participation Tracking – FCPS teachers are required to maintain daily participation as well as weekly engagement records for each student.  Dr. Riddick has created a Google sheet to simplify the form provided by the California Department of Education. 

 

Paraprofessional Instructional Support – FACS Teacher Assistants, Adult Assistants, as well as Special Education Assistants work to support students during live teacher instruction via Zoom. Their support has proven to help student participate more fully during this live instruction. Paraprofessional hours are tracked by teachers using a Google form created by Mr. Tello.

Personnel

 

FACS Staff Changes: Fenton Avenue Charter School hired to fill several open positions this summer. Elsie Torres and Ariana Oliva were hired to fill the two Education Specialist positions. Emily Gillmore was hired to fill a 5th grade position. FACS received a leave of absence request from Louis Chernovsky, 4th grade teacher, on August 1, 2020, and his request was granted. The FACS interview committee quickly met to search for potential candidates, and Chelsey Kubik was interviewed and hired to fill the opening. We are very happy to welcome these teachers to FACS! 

 

School Community

 

Summer Parent Information Meeting: On July 29, 2020, Fenton Avenue held a parent information meeting for all families. Distance learning information was presented, and numerous parent questions were answered. Meal distribution, device distribution, learning kit distribution, and parent orientation meeting information was also shared. Parents were very appreciative of this early meeting.

 

Think Together: Think Together is currently offering Fenton Avenue students an after-school distance

learning program from 2:15-5:15 pm. The program offers academic and technology support, as well as fun enrichment clubs such as arts & crafts, environmental science, music & film, creative writing, and others.

 

FACS Community Connection: Fenton Avenue seeks to connect with the community in a variety of ways. Teachers and administration use Class Dojo and Class Tag to send messages to parents as needed, to share classroom and school-wide information. The messaging system Bright Arrow is used by administration to send school-wide messages. This summer FACS created and Instagram account to connect with families by sharing school information and activities using this popular social media platform. I want to thank Robin McNutt, Barbara Aragón, and Jessi Tello for making this happen!

At Home Leaning Kits - Materials Distribution – Fenton Avenue Charter School provided all students with an at home leaning kit on August 12, 2020. These kits contained a variety of materials and supplies for students. The next distribution of kits for FACS students is set for Friday, October 30, 2020, and will have a Fall theme. These distribution days provide students, teachers, and staff the opportunity to connect by seeing each other in person. 

Virtual Parent Orientation Meetings: Fenton Avenue Charter School conducted virtual parent orientation meetings for all grade levels from August 26 - August 28, 2020. All meetings were well attended, and provided parents with an overview of the distance learning instructional program and schoolwide updates. The Zoom platform provided the opportunity for more parents to attend. Several students had both parents attend from different locations. 

Facilities

 

Health and Safety Measures: Several health and safety measures have been taken at FACS. Hand sanitizing stations have been installed at high traffic locations throughout the school, as well as sanitizer dispensers in all classrooms. Plexiglass barriers have been installed throughout the front office. Additionally, all persons on campus must wear a mask, and have their read and recorded by FACS personnel. 

 

Fenton Avenue Sign Refresh: The Fenton Avenue Charter School signs at the corner of Gain St. and Fenton Ave. as well as the one at the front of the school, near the flagpole, have had a refresh. The plexiglass covers were replaced, fresh paint was applied, and the letters were cleaned and repainted. Thank you to Jovanni Llerenas for all of his work on those. They look amazing!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Upcoming Events:

 

9/24 State and Federal Programs Directors Meeting

9/25 FCPS Professional Development Day – No School

9/28 Fall Break - No School 

10/30 Student Materials Distribution

Item II.E.2.

SANTA MONICA BOULEVARD COMMUNITY CHARTER SCHOOL (SMBCCS)

DIRECTOR’S REPORT


September 17, 2020

 

Santa Monica Boulevard Community Charter School promotes academic achievement in a collaborative environment that creates self-confident, self-reliant learners who will become positive contributors to their communities.

 

State Charter Number:  446

 

ENROLLMENT AND ATTENDANCE

 

2019-2020 P-2 ADA – 847.6 (97.7%)

September 2020 ADA – 776.9 (93.05%)

 

Date

TK

K

1st

2nd

3rd

4th

5th

6th

Total

Sept. 2020

13

110

128

114

115

139

134

82

835

 

 

 

 

 

 

 

 

 

 

Sept. 2019

20

121

125

115

140

133

135

79

868

Sept. 2018

22

120

111

138

136

129

156

78

890

Sept. 2017

37

118

141

134

117

160

148

69

924

3 year AVG.

26

120

126

129

131

141

146

75

894

 

Per Senate Bill 98’s ADA hold-harmless provision, 2020-2021 funding will be based on Santa Monica’s 2019-2020 P-2 ADA percentage of 97.7% (847.6).

 

Santa Monica begins the year with 835 students as of September 11, 2020.  Approximately 30 students less than 2019.  In comparison to the previous three years, the school has seen decreases on average in all but two grade levels (1st, 6th).  The greatest decreases are in 2nd and 3rd grade.

 

Although this metric is not funded, the school begins the 2020-2021 school year with an ADA percentage of 93.05. We are pleased to see daily attendance at 93% considering the high percentage of socio-economically disadvantaged students (96.7) at the school and the challenges that remote learning brings to the community.  We are confident that this percentage will rise as more and more families connect with teachers.

 

INSTRUCTION

 

Distance Learning Instructional Approach

With guidance from the FCPS Reopening Task Force, Santa Monica teachers developed and implemented Core instruction, small group acceleration time to attend to missed instruction in 2019-2020, and  opportunities for social emotional learning.  We were proud to be able to also reintroduce both our primary and upper grade iLabs as well led by our instructional technology coaches.  Instruction in our iLab will focus on coding in partnership with 9Dots.

 

The daily instructional block is from 8:00am – 12:00pm.  Dependent on the day’s schedule and the needs of the students, teachers may provide instruction in the afternoon and/or provide office hours for individualized support.  English learner students receive specialized support during data-driven small group instruction and our educational specialists, general education teachers, and special education teacher assistants meet special education student service minutes throughout the day.

 

Core Curriculum and Software Platforms

 

Santa Monica continues to provide Core instruction through our state-approved ELA and Math curriculums, Benchmark Advance and My Math.  Additionally, Santa Monica purchased the state-approved TWIG Science curriculum after it came highly recommended from the Fenton Academies. Core content is widely presented using G Suite (Google) computer software such as Google Slides, Docs, and Forms.  Nearpod was also purchased this year and is used by many teachers to present interactive instruction.

 

Daily live synchronous instruction occurs on Zoom in all classrooms between 2-4 hours each day.  The class begins as students log on at 8:00am and teachers take attendance on Infinite Campus.  Students then participate in both whole group and small group “breakout rooms” with their teacher or teacher assistant at various times dependent on the day’s schedule.

 

Teachers and students interact on Seesaw for Schools (TK-2) and Google Classroom (3-6).  These platforms serve as the landing spot for assigned, completed, and graded work.  Teachers post asynchronous assignments and can monitor student progress and give guidance in real-time.  Completed work is saved and can serve as a digital portfolio for the student.

 

The technological proficiency and high-level of collaboration at Santa Monica drives and continues to spark innovative and creative ideas causing staff to explore various other platforms and digital tools that support their students’ needs.

 

Scheduling and Organization

 

Instilling an organized routine at the schoolwide level was crucial to supporting our teachers and staff during this time.  Santa Monica continues to hold various staff and committee meetings throughout each week to ensure continued collaboration and timely decision-making.  The following meetings are held throughout each month:

 

Administrator Meetings – Mondays and Thursdays at 11:00am (Weekly)

Lead Teacher Meetings – Mondays at 1:45pm (Bi-weekly)

Special Education Team Meetings – Tuesdays at 1:30pm (Weekly)

Facaulty Representative Meetings – Tuesdays at 2:45pm (Bi-weekly)

Whole Staff Meetings – Wednesdays at 2:30pm (Weekly)

Office Staff Meetings – Thursdays at 1:00pm (Weekly)

Grade Level Meetings – Thursdays and Fridays at 1:45pm (Weekly)

IEP Meetings – Mornings at 7:15am, and Thursdays and Fridays at 1:45pm (Weekly)

 

Initial ELPAC Assessments

The California Department of Education (CDE) and the Educational Testing Service (ETS) have provided three options for administering the Initial ELPAC this Fall:

 

  • ïIn-person/co-located – typical scenario where both the test-taker and test examiner are at the same site
  • ïRemote testing for online assessments – the test-taker and test-examiner are in different locations.  One-on-one portions of the assessments are administered by sharing one’s screen.  The portions of the assessments that are not one-on-one are completed by the student on the student’s device while being monitored by the teacher 
  • ïRemote testing for paper-pencil assessments – (when approved) the test examiner and test-taker are in separate locations but connected with audio and video technology.  The test-taker is provided testing materials ahead of time and is guided in taking the assessment by the test examiner.

 

With guidance from State and local leaders, the Fenton Charter Public Schools are not administering the Initial ELPAC at this time.  Parents of students identified as potential English learners have received guidance on how their child’s language needs will be supported in the interim.

 

Weekly Engagement and Daily Participation Tracking

Teachers at Santa Monica are required to maintain daily participation and a weekly engagement records for each student.  Daily participation is used to track attendance, while weekly engagement documents whether students received synchronous or asynchronous instruction for each whole or partial day of distance learning.  Teachers use a google sheet that mirrors the CDE’s template to document both items.

 

Paraprofessional Instructional Support

General education and special education teacher assistants (TAs) support virtual instruction in TK-2nd grade classrooms.  Santa Monica is fortunate to work in partnership with Think Together to provide additional teacher assistants to upper grade classrooms as well.  SMBCCS teacher assistants work a maximum of three hours each day.  TAs clock in and out using a Google Form that is frequently monitored and reviewed by our office manager and administration.  Sporadic observations are also implemented to ensure proper support is provided.

 

After School Virtual Programming – Think Together

We are pleased to begin working with Think Together to provide Virtual After School programming to students from 2:30-4:30pm.  Students will be able to participate in afterschool clubs, Music, Science, Art, and other extracurricular areas.  The program is open to all Santa Monica students.

 

PERSONNEL

 

Staffing Updates and Changes for the 2020-2021 School Year

Santa Monica’s hiring committee made up of instruction and personnel committee chairs, faculty representatives, our ELD Lead Teachers, our Instructional Technology Coaches, and our administrative team volunteered their time over the summer to fill our vacant 1st grade and 4th grade teacher positions.  The committee also met this month to fill a second and recently vacated 1st grade classroom and to hire a teacher for our newly opened Kindergarten classroom.  This year Santa Monica welcomes Diana Ramos (Kindergarten), Michelle Shaghoian and Tidarart Lot (1st grade), and Grace Lotker (4th grade) to the team.

 

Certificated Staff Resignations

 

Joycelyn O’Brien – Mrs. O’Brien presented her resignation soon after the year began after being offered a position closer to home.  Joycelyn has taught at SMBCCS for over 25 years in various roles,.  She’s been a teacher leader, instructional leader, and school leader, and an integral part of our school community scheduling, organizing, and leading both academic and extracurricular initiatives for many years.

 

Carina Adra – Ms. Adra informed the school of her intent to resign over the summer.  Carina served as Santa Monica’s school counselor in 2019-2020.  Her passion and skill for supporting students was evident and made an immediate impact at our school.  A candidate has been identified to fill Carina’s role and will be confirmed soon pending employee processing.

 

COMMUNITY RELATIONS

 

Connecting and Engaging with the Community

Santa Monica connects with the community through a variety of mediums.  Teachers use the Class Dojo platform to message families, and post assignments and information.  Administration is connected to families through classrooms and is able to post schoolwide information and updates that are frequently viewed by 600-700 users.  Considering that families receive information in different ways, the school will frequently send mass text messages to families in tandem with Dojo messages.  In 2020, Santa Monica has expanded its reach and diversified it’s interaction by creating a schoolwide Instagram and both a public and private Facebook page.  These platforms have allowed the school to not only link with families but promote the school and spark partnerships with surrounding businesses and community organizations.

 

Summer Parent Information Session, July 30th 

Administration held a parent information session for new and returning families on July 30th.  The purpose of the meeting was to help parents prepare for remote learning when the school year began on August 12th.  Topics discussed during the meeting included our Distance Learning Instructional Approach, beginning of year Meet and Greet Car Parades and At-Home Learning Kits, and device distribution.

 

Device Distribution

Guided by the FCPS Tech Team and in collaboration with teachers, office staff, and administration, all Santa Monica families have and are continuing to receive Apple iPads, and some have received Hotspots on an as needed basis.  Both have been essential tools for families to access virtual instruction.  With the technology in place, attendance is monitored closely and is reinforced by administrative phone calls home to ensure consistent student participation.  Thank you to our teachers who continue to develop hardcopy packets for students that are unable to logon for instruction.

 

Parent Forums and “Afternoon Coffee with the Principal”

Each month SMBCCS will host "Afternoon Coffee with the Principal" to deliver school updates, offer a chance to collaborate, and answer parent questions. Our next Coffee with the Principal will take place on Thursday, September 22. Zoom information is securely posted on Class Dojo. We will also be hosting monthly Parent Forums in partnership with the Parent Center. Forums will be focused on a unique and relevant topics. 

 

FACILITIES AND SAFETY

 

 

Staff and Visitor Health and Safety Measures

All staff members and visitors to campus have their temperature read by an administrator or office staff member before entering.  All temperatures are documented digitally.  Currently, a minimal amount of certificated staff work from campus.  Office staff and administration rotate in daily cohorts to minimize potential exposure.  All persons on campus are required to wear a mask at all times and maintain social distance except and hand sanitizer stations have been placed throughout campus.  Administration works closely with our custodial staff to frequently clean high touch areas and specifically the rooms and offices of staff on campus.  

 

Additional safety measures:

  • ïSignage has been posted at all entries to campus and throughout hallways
  • ïOne-way hallway signs have also been posted in preparation for students’ return to campus.
  • ïHand washing reminders posted on all sinks (classrooms and restrooms)
  • ïNo-touch hand sanitizer depots installed in classrooms (in process)
  • ïReplace hand dryers in bathrooms (in process)

 

Handball Courts

Both handball courts on the main yard are complete.  Rotting wood has been removed and replaced by our FCPS maintenance team.  We look forward to adding new murals to these courts soon.

 

Artificial Grass Replacement

The artificial grass in the kinder yard was tearing and had become unsafe for students return.  The grass and some padding was replaced and reinstalled.

 

Installation of Whiteboards and Corkboards

Old whiteboards and chalkboards are being replaced with brand new whiteboards and corkboards along the side wall (non-projector wall) in 3rd and 4th grade classrooms.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Upcoming Events:

 

9/22 Afternoon Coffee with the Principal

9/24 Virtual Student of the Month Assembly

State and Federal Programs Directors Meeting

9/25 Professional Development Day #4 (Pupil Free Day)

9/28 No School - Fall Break

10/8Parent Forum

 

Item II.E.3.

FENTON PRIMARY CENTER (FPC)

DIRECTOR’S REPORT

 

September 17, 2020

 

The mission of the Fenton Primary Center is to cultivate a love of learning by fostering an environment that promotes self-discovery, independence and an awareness of the connectedness between self and others.

 

State Charter Number:  911

 

General Information on Enrollment and Attendance:

 

Fenton Primary Center’s P-2 Ending 2020-2021 School Year (TK-2):

Transitional Kindergarten

Kindergarten

1st Grade

2nd Grade

Total

Cumulative ADA

19-20

44

218

201

220

683

98.03%

 

 Fenton Primary Center’s Current Enrollment (TK-2):

Transitional Kindergarten

Kindergarten

1st Grade

2nd Grade

Total

20-21 ADA

37

166

216

194

613

96.19%

 

 

Enrollment and Recruitment

 

Fenton Primary Center continues to find creative ways to enroll students during the COVID-19 outbreak. We have opened our front office from 7:30 a.m. to 4:00 p.m. to pick-up and drop-off applications and to help parents with the enrollment process. The school continues to advertise on Instagram and sends various emails and phone messages to current parents to recruit families and friends to increase enrollment at FPC. The school has fifty openings in kindergarten. 

 

Instruction

 

Fenton Primary Center began the school year on distance learning. The school followed the guidance of the FCPS Task Force to create daily schedules for each teacher by grade and classroom. Students are expected to participate in a minimum of four hours of instruction which includes both synchronous instruction and asynchronous assignments. 

 

The school is ensuring that all students have all the materials they need for the first trimester which ends the first week of November. Teachers, office staff, and administration put together personalized backpacks for every child with school supplies, curricular supplies, and consumable books. These backpacks were organized and prepared with teacher input and aligns with the grade level distance learning plans and expectations. Backpacks were handed out to over 90% of the students during the first three days of school. 

 

The school staff has also been working closely with the FCPS technology team to make sure all students have access to a device and the internet. The school has handed out over one-hundred fifty iPads and over forty hotspots since the first day of school on August 12, 2020.

All beginning of the year activities at FPC were created with the understanding of the social emotional well-being of the students and families and making sure the basic needs of students are being met. The school created a goal for the first ten days of school to connect and create a collaborative partnership with families. Teachers developed creative activities for students and created individual orientations for parents. Students met each other and learned more about themselves. Parents were presented with the expectations of the first trimester along with the FCPS and distance learning code of conduct during classroom orientations. 

 

FPC teachers are using a variety of programs to support the instructional program. Along with the core curriculum of Benchmark for Language Arts and My Math for mathematics, all teachers are using the Seesaw application to produce and record assignments. All teachers are using Zoom to provide live lessons, group lessons, and office hours for students. Teachers are also using Istation, an online reading program, to assess, monitor progress, and assign mini-lessons in language arts for students. Teachers are also using Educational Software for Guiding Instruction (ESGI) to assess foundational reading skills such as letter recognition, concept of print, phonics and phonological awareness. Another program used by FPC 1st and 2nd grade teachers is Raz-Plus which delivers a personalized blended learning approach to literacy. FPC Teachers are also using Happy Numbers as a digital teaching tool to support students in building mathematical concepts. 

 

Teachers at FPC have done an amazing job during the first five weeks of school. They have learned new teaching platforms to use in the virtual environment, developed a better distance learning program for all students, and built a strong collaboration with each other to maintain high expectations for all students. 

 

Compliance

 

Dr. Riddick helped prepare the FPC Learning Continuity and Attendance Plan and the documents to properly document Student Participation and Engagement. The teachers have done an excellent job of following all guidelines and properly documenting these critical areas that are new requirements from the California Department of Education (CDE).  

 

FPC teacher and office staff have been learning a new student information platform. Along with Illuminate the school is also using Infinite Campus for student information. Teachers quickly learned the attendance procedures and documentation on Infinite Campus. Thanks to the help of Rolando Gutierrez, teachers have learned how to navigate through the Infinite Campus database. 

 

The FPC office staff has done an amazing job to start the 2020-2021 school year. The office staff has enrolled close to two-hundred students on both student information systems, Illuminate and Infinite Campus. They helped put together the backpacks for students and have distributed to those students that did not pick-up their backpacks during the first three days of school. The office staff has also helped with attendance monitoring of the current six-hundred plus students and continue enrolling any new students. They have also checked for current immunization records of all new and current students, closed cumulative records for teachers, organized cumulative records for the new year, helped with receiving and handing out technology devices (iPads and Hotspots), and learned to troubleshoot technology issues with parents who come to the office to ask for assistance. The team of Cristina Moran, Rosa Benkovic, Maria Reyes, Lorena Reyes, Laura Vasquez, and Mimi Whang are truly appreciated. 

 

Personnel

 

Teachers: FPC has carefully monitored its attendance to properly plan for this year’s budget and teacher placement. The school did not hire any new personnel this past summer. The school did not replace the two classroom teachers from last year’s roster. FPC had one teacher retire and one teacher who was hired as a contracted long-term substitute. Currently, FPC is fifty students short in kindergarten. With nine kindergarten teachers the school’s kindergarten classrooms are averaging eighteen to nineteen students.

 

Teacher Assistants and Adult Assistants: All FPC teacher assistants and adult assistants were limited to working three hours per day. The school had eight assistants resign from the previous year. Currently, the school has twelve adult assistants working with students on a one-to-one basis during distance learning classroom instruction. Teacher assistants are working with teachers and are also being shared among the grade levels to support children in the differentiated instruction small group instructional model.  

 

Parent Advocacy and Community Outreach

 

After School Support – Think Together: FPC’s Think Together  after-school program has begun the year with a virtual support set-up. The program has been doing a great job of providing our students with extracurricular activities such as homework help, art, music, dance, and virtual field trips. They run the virtual program via Zoom from 1:00 p.m. to 4:00 p.m. They are currently working with approximately twenty students and currently recruiting additional students. 

 

Material Pick-up Parade: The FPC teachers and staff organized a drive-through material pick-up for all students on August 12th, 13th, and 14th. The teachers organized all the student belongings in backpacks, binders, and folders and handed them out to all students for the 2020-2021 school year. It was a great, well organized, event for our students. Lead Teachers did an amazing job of coordinating the grade levels and helping prepare similar packets for all students by grade. 

 

Meal Distribution Continues: The FCPS free meal program continues to distribute meals at Fenton Primary Center daily. With the approval of universal serving, FPC distributes to any family with children that are school age during two meal distribution periods. One meal distribution is from 7 a.m. to 9 a.m. and the other is from 12:00 p.m. to 1:30 p.m. All our students are eligible to pick-up breakfast, lunch, and supper during these times. It is a great opportunity to continue to feed our students and provide a basic need for our community.  

 

Parent Engagement: FPC teachers created individual class orientations the first week of school and parents were given information regarding the school’s opening plans and virtual classroom expectations. The school also continues to send FPC parents’ information and school updates via Instagram, Class Dojo, and Bright Arrow. The school along with Dr. Riddick and the FCPS technology team are also monitoring and updating the FPC website and teacher web pages as needed.  The school is also planning a parent Informational Meeting on the evening of October 1st at 5:30 p.m.

 

Facilities

 

FPC continues to maintain a healthy and safe school campus. All visiting staff are required to check-in the main office prior to accessing the campus. This follows the CDC and campus visiting policy which includes temperature check, illness questionnaire, and a sign-in. Hand sanitizer and alcohol wipes are available throughout the campus. Custodial staff are consistently disinfecting high touch areas and restrooms. A disinfecting sprayer was purchased for additional disinfecting of high touch areas and is used daily prior the school opening. A custodian arrives at 5:30 a.m. to disinfect the office, restrooms, and any rooms used the prior day. A schedule of classrooms being used on a daily basis is reviewed by the plant manager and the custodial staff.

 

 

 

Upcoming Events:

 

9/25 Staff Development Day

9/28 Fall Break

10/1 Parent Informational Evening Meeting – 5:30 p.m. via Zoom

10/15 Great Shakeout

10/22 FCPS Board Meeting

10/28 2nd Grade Distribution of Materials/Parades

10/29 1st Grade Distribution of Materials/Parades

10/30 Tk/Kindergarten Distribution of Materials/Parades

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.E.4.

FENTON STEM ACADEMY  (STEM)  

DIRECTOR’S REPORT

 

September 17, 2020

 

The mission of the Fenton STEM Academy: Elementary Center for Science, Technology, Engineering and Math is successful student engagement and achievement through the implementation of a curriculum that interconnects science, technology, engineering, and math across all disciplines, including art, music, language arts and social studies.  

 

State Charter Number:  1605

 

Enrollment 

 

 

TK/K

1st

2nd

3rd

4th

5th

6th

Total

(19-20)

P-2

ADA

(20-21) Monthly ADA

9/17/2020

68

42

65

49

48

45

23

340

306.31

96.03%

 

 

 

 

 

Fenton STEM Academy has maintained enrollment growth over time since opening in August 2015. Due to COVID-19 and relating factors, primary enrollment was slightly lower than originally projected for 20-21. Overall student counts continue to increase over time and enrollment is ongoing. Fenton STEM Academy continues to maintain teacher to student ratios of 24:1 in all TK-6th grade classrooms.   

 

Instruction

 

STEM Focus for 2020-2021: Under the guidance and expertise of the STEM Focus Lead Teacher, Dominica Yasuda and the grade level lead teachers, Fenton STEM Academy has refined the STEM integrated focus for the 2020-2021 school year with four key components: Scientist Study & Schoolwide Project, STEM Guest Speakers, After School Enrichment Clubs, and Resources for ongoing monthly STEM Challenges. 

 

Below is a brief description of each component:

 

Scientist Study & Schoolwide Project: Fenton STEM Academy students will focus on two scientists and complete a schoolwide STEM/STEAM Challenge based on what they are known for or have invented. The first study will take place in the Fall around November, the other will take place in the Spring around May. A Google folder will be shared with the information on the scientists. Materials will be provided for students at an upcoming distribution. The scientists presented will represent a diverse and well balanced representation for all students. The corresponding project will connect content to real life experiences. 

 

STEM Guest Speakers: Providing guest speakers in the field of STEM/STEAM is an effective method to engage students and show them the possibilities within the STEM field.  Students will gain valuable insight and possible career options centered around Science, Technology, Engineering, and Mathematics. Students will have the opportunity to Zoom with a variety of experts in the field. They will provide questions ahead of time to drive the discussion and be prepared to respond as well. 

 

After School Enrichment Clubs: The STEM Clubs will be available to Fenton STEM Academy students in grades TK-6th. All meetings will be held virtually and outside of instructional school hours. Interested students will complete a Google form survey provided by their classroom teacher. They will be required to write a brief letter of intent. Classroom teachers will provide input as well. The after school clubs will represent a core component of a STEM learning program. The focus of each club will be to provide hands on learning experiences within their respective STEM component. Hands on projects will include coding, robotics, engineering and science experiments, in addition to a variety of resources. The grade level breakdown is as follows:

 

Science - 2nd/3rd Grade

Technology - 4th/5th Grade

Engineering - TK/K/1st Grade

Mathematics - 6th Grade 

 

Thank you to Dominica Yasuda for developing, overseeing, and instructing these clubs. She will be joined by Elisa Vallejo, Paige Piper, and Joanna Tepper. Classes will begin next month and run for 4 week sessions. 

 

Monthly STEM Challenges: Fenton STEM Academy students will continue to participate in monthly STEM challenges. These challenges are unique to each grade level and integrate current lessons from ELA/ELD Benchmark Advance, My Math, and Twig Science. Teachers will be provided digital resources for support as well as hands on materials through monthly materials distributions. Grade level STEM challenges will continue to be showcased within the weekly parent newsletter.  

 

Fenton STEM Academy will continue to seek ways to integrate and promote a STEM infused approach through all distance learning lessons. Hands on learning continues to be an essential part of a well balanced instructional program. 

Distance Learning Programs & Platforms: Throughout the COVID-19 global pandemic, corresponding school closure, and continued uncertainty, the Fenton STEM Academy staff has demonstrated an impressive level of innovation, perseverance, and dedication to serving our students. In an effort to better serve our student population, several programs and trainings have been purchased to support distance learning. The following lists programs and resources specifically designed to enhance a distance learning model:

 

Student Technology – Providing all students access to technology continues to be the top priority. Thanks to our incredibly hard-working FCPS technology team, we have been able to provide iPads to every single student and hotspots to those who have indicated a need for internet access. Student technology has been distributed through our monthly materials distribution and by office appointment. Several on site support days were provided to parents, as well as a support email address which is monitored 24/7 by the FCPS tech team. The ordering and preparation for distribution, actual distribution, and corresponding tech support has been a team effort. Thank you to all FCPS staff for their commitment to ensuring our students are prepared for distance learning. 

 

Google Classroom – Free of charge, this continues to be the platform primarily utilized by staff. Google classroom allows teachers to assign asynchronous work and track engagement. Several trainings were provided to staff prior to the start of the year to familiarize teachers will the platform and options for online learning. 

 

My Math & Benchmark Advance ELA/ELD – Both core curriculum programs contain an online component in use by TK-6th grade teachers. The use of online assessments is currently a topic of discussion amongst staff. Future meetings will be dedicated to sharing of best ways to utilize our current core curriculum resources. 

 

Twig Science – This distance learning feature was provided free of charge. It incorporates the same level of rigor for hands on projects, while utilizing the best digital resources available. 

 

Lexia Core 5 Reading – This ELA program came highly recommended by SMBCCS, and was purchased to provide differentiated reading instruction. A training was provided during our August 26th staff meeting. An upcoming training during October will center on the use of reports and data analysis to drive targeted instruction. 

 

Seesaw – Initially used at the beginning of our transition to distance learning, this program brings instruction and learning to life, and includes many pre-made lessons and activities that are presented in an interactive platform. Students are able to complete and submit their work through the site. Seesaw provide ease in tracking student engagement and formative assessment.  

 

Nearpod – This program was purchased for distance learning specifically. Nearpod is a student engagement platform that allows teachers to create quizzes and polls. It can be used not only as a presentation tool, but also as a means of conducting formative assessments. 

 

State Mandated Assessments: The California Department of Education continues to revise their guidance for state mandated assessments. The Fenton Academies plans to attend all trainings and webinars to remain informed and share valuable information with all stakeholders. The staff was recently provided an update by Jennifer Pimentel regarding mandated assessments.

 

19-20 Summative ELPAC – Fenton STEM Academy completed and submitted the 2019-2020 ELPAC Summative Assessment during February 2020. Student scores have been received and were sent home through mail during the first week of September. Teachers will be notified if their students qualify for reclassification. 

 

20-21 Initial ELPAC - For the 2020-2021 school year, schools currently have 30 days from the school start date to administer the Initial ELPAC Assessment. A request for a 45-day extension has been submitted, but not yet approved by the US Department of Education. This year, the ELPAC test can be administered in one of three ways: in-person (either paper/pencil or computer-based), remotely (computer-based), or remotely (paper-pencil). If the test is administered remotely, the proctor would need to login via a Zoom session and watch the student as they complete the assessment. Fenton Charter Public Schools continues to explore options for implementing the initial ELPAC assessment. A training on how to administer the Summative ELPAC Assessment will take place in October.  

 

Physical Fitness Testing – As of now, the test remains suspended. Any additional updates will be provided to staff. 

 

SBAC Summative – Current information from the CDE reports this test is similar to the ELPAC Assessment in that it is likely the test will be administered in one of three scenarios: in person, remotely online, or remotely paper/pencil.

 

It is likely guidance will change over this school year. We will continue to inform staff of any and all changes. Thank you to Jennifer Pimentel for overseeing all assessments and accountability measures for the 2020-2021 school year. 

 

Paraprofessional Instructional Support 2020-2021: Cecilia Quijano will continue to oversee the instructional support aides for certificated staff. She has provided a detailed schedule which allows every grade level support, including special education. Mrs. Quijano meets regularly with the paraprofessional staff to provide updates and reinforce work expectations. Several trainings for paraprofessionals have taken place including trauma informed practices and providing an asset based approach. 

 

Virtual Professional Goal Setting Meetings: Virtual professional goal setting meetings for all grade level teachers and special education teachers will take place throughout September and October. These 20 minute meetings will be used to review current and previous MAP and CAASPP data, identify students for targeted instruction, access online resources and data reports, review the Evaluation Cycle, as well as set professional goals for the 2020-2021 school year.  Historical trends indicate these opportunities to set targets for short term and long term goals have yielded positive results as demonstrated through publisher assessment, MAP growth, and CAASPP outcomes.

 

School Community

Monthly Materials Distribution – Fenton STEM Academy continues to provide a monthly distribution of materials through a vehicle valet system. These monthly events are quite spirited with decorations, music, costumes, and contagious enthusiasm. At Home Learning Kits provide all needed resources, with additional engagement incentives such as student awards, hands on tools, chapter books, book marks, stickers, and school spirit items. Parents have expressed deep gratitude for the ability to see their teacher from a distance and receive such valuable items. This continues to be a very effective community builder which promotes our school culture of collaboration and positivity. The next distribution is scheduled for late September. 

Virtual Parent Orientation Meetings: Fenton STEM Academy held virtual parent orientation meetings for all grade levels within the first three weeks of school. These meetings were well attended and provided parents with an overview of the instructional program and schoolwide updates. Parents had many positive things to say about the school and we look forward for more opportunities to provide parent involvement. 

School Site Council (SSC): Fenton STEM Academy will need to continue to conduct School Site Council (SSC) meetings in the 2020-2021 school year as a subcommittee of the Parent Advocacy Committee/School Community Relations Council. School Site Council is responsible for approving federal funds and working together to review the school’s instructional program. This council acts as an advisory committee to the Fenton Board of Directors and will meet throughout the year. Parent representatives from 19-20 will continue their term during the 20-21 school year. The first meeting will take place in October 2020. 

Art Club: The Fenton Academies Art Club is open to all students in grades TK-6th, from both FCLA and STEM. Art Club will meet monthly to learn about different art periods, famous artists, and their works. Classes will be held virtually after the instructional day has concluded. Participating students will be provided all needed art supplies prior to each session. Krista Casanova and Kate Hetu will be overseeing and instructing these classes. Teachers who would like to volunteer should contact Krista Casanova. Interested students should be signed up by their current classroom teacher on the lists provided by Mrs. Casanova. Classes are set to begin next month.

 

Drama Club: The Fenton Academies Drama Club is also open to all students in grades 3rd-6th, from both FCLA and STEM. Drama Club will meet monthly to practice public speaking skills, performing arts, improvisational games and exercises. Activities will include assignments such as persuasive speech, character study, and creating a Fenton “viral” video, in addition to an assortment of lessons. Interested students should sign up through their classroom teacher on the lists provided by Mrs. Casanova. Those interested will be required to submit an essay indicating their intent to participate. Classes are set to begin next month.

 

 

 

 

 

 

 

 

 

Upcoming Events:

 

9/21-9/24 Professional Goal Setting Meetings

9/25      PD Day 4

9/28      Fall Break 

9/29      2nd/3rd Grade Materials Distribution

9/30      4th/5th Grade Materials Distribution

10/1      6th Grade Materials Distribution

 

Item II.E.5.

FENTON CHARTER LEADERSHIP ACADEMY (FCLA)

DIRECTOR’S REPORT

 

September 17, 2020

 

The mission of Fenton Charter Leadership Academy is to nurture the development of responsible, thoughtful citizens in an increasingly interdependent global society by creating environments in which students are challenged to explore, to create, and to make decisions while actively participating in and being accountable for their learning.  

 

State Charter Number:  1613

 

Enrollment 

 

 

TK/K

1st

2nd

3rd

4th

5th

6th

Total

(19-20)

P-2

ADA

(20-21) Monthly ADA

9/17/2020

42

42

65

50

45

65

42

351

317.38

94.77%

 

 

 

 

Fenton Charter Leadership Academy has maintained enrollment growth over time since opening in August 2015. Due to COVID-19 and relating factors, primary enrollment was slightly lower than originally projected for 20-21. Overall student counts continue to increase over time and enrollment is ongoing. Fenton Charter Leadership Academy continues to maintain teacher to student ratios of 24:1 in all TK-6th grade classrooms.   

 

Instruction

 

Leadership Focus for 2020-2021: Under the guidance and expertise of the FCLA Focus Lead Teacher, Kate Hetu and the grade level lead teachers, Fenton Charter Leadership Academy has refined the Leadership integrated focus for the 2020-2021 school year with four key components: Schoolwide Initiatives, Service Learning Projects, Leaders Studies, and Extracurricular Activities. 

Below is a brief description of each component:

 

Schoolwide Initiatives: Fenton Charter Leadership Academy students will participate in several schoolwide initiatives during the 2020-2021 school year. Students will continue to be provided weekly lessons through the Mutt-i-grees curriculum. All lessons will include the Teaching Tolerance Framework and focus on an equity driven approach. In addition, students will participate in a schoolwide read-a-thon sponsored by the Jester and Pharley Phund. In addition, the FCLA Student Council will work together to plan events for the school such as Kindness Week, Career Week, and more.

 

Service Learning Projects (SLP): Fenton Charter Leadership Academy students will continue to participate in service learning projects in an effort to promote leadership traits and encourage a sense of civic duty. All grade levels will choose a service learning project that is  developmentally appropriate and feasible to complete during distance learning. Students will expand on the project by adding their own input, helping to plan and taking action. Students will reflect and share their work with a larger audience. The SLP cycle will begin with pre-service in fall, service implementation during winter, and post service by Spring 2021. 

 

Leader Study – All students will have the opportunity to study a leader throughout the 20-21 school year. The leaders available will include BIPOC leaders (Black, Indigenous and other People of Color). It’s crucial that students learn about the leaders in history whose narratives have often been left out of textbooks. Grade levels will discuss which leaders would be developmentally appropriate  and connects to grade level content. Teachers will ensure there is enough content to conduct an in-depth study. This could include discussions, read-alouds, videos, drawings, journal reflections, crafts. Connecting the topic to other people and events is also encouraged.

Extracurricular Activities – Fenton Charter Leadership Academy students will have the opportunity to join after school clubs in the areas of Student Council (4th-6th grade), Art Club (TK-6th grade) and Drama Club (3rd-6th grade). These clubs will be virtually led by teacher volunteers outside of the 8-12pm instructional school day. 

Fenton Charter Leadership Academy will continue to seek ways to integrate and promote a Leadership infused approach through all distance learning lessons. Social emotional development and character building continues to be an essential part of a well balanced instructional program. 

Distance Learning Programs & Platforms: Throughout the COVID-19 global pandemic, corresponding school closure, and continued uncertainty, the Fenton Charter Leadership Academy staff has demonstrated an impressive level of innovation, perseverance, and dedication to serving our students. In an effort to better serve our student population, several programs and trainings have been purchased to support distance learning. The following lists programs and resources specifically designed to enhance a distance learning model:

 

Student Technology – Providing all students access to technology continues to be the top priority for all Fenton students. Thanks to our incredibly hard-working FCPS technology team, we have been able to provide iPads to every single student and hotspots to those who have indicated a need for internet access. Student technology has been distributed through our monthly materials distribution and by office appointment. Several on site support days were provided to parents, as well as a support email address which is monitored 24/7 by the FCPS tech team. The ordering and preparation for distribution, actual distribution, and corresponding tech support has been a team effort. Thank you to all FCPS staff for their commitment to ensuring our students are prepared for distance learning. 

 

Google Classroom – Free of charge, this continues to be the platform primarily utilized by staff. Google classroom allows teachers to assign asynchronous work and track engagement. Several trainings were provided to staff prior to the start of the year to familiarize teachers will the platform and options for online learning. 

 

My Math & Benchmark Advance ELA/ELD – Both core curriculum programs contain an online component in use by TK-6th grade teachers. The use of online assessments is currently a topic of discussion amongst staff. Future meetings will be dedicated to sharing of best ways to utilize our current core curriculum resources. 

 

Twig Science – This distance learning feature was provided free of charge. It incorporates the same level of rigor for hands on projects, while utilizing the best digital resources available. 

 

Lexia Core 5 Reading – This ELA program came highly recommended by SMBCCS, and was purchased to provide differentiated reading instruction. A training was provided during our August 26th staff meeting. An upcoming training during October will center on the use of reports and data analysis to drive targeted instruction. 

 

Seesaw – Initially used at the beginning of our transition to distance learning, this program brings instruction and learning to life, and includes many pre-made lessons and activities that are presented in an interactive platform. Students are able to complete and submit their work through the site. Seesaw provide ease in tracking student engagement and formative assessment.  

 

Nearpod – This program was purchased for distance learning specifically. Nearpod is a student engagement platform that allows teachers to create quizzes and polls. It can be used not only as a presentation tool, but also as a means of conducting formative assessments. 

 

State Mandated Assessments: The California Department of Education continues to revise their guidance for state mandated assessments. The Fenton Academies plans to attend all trainings and webinars to remain informed and share valuable information with all stakeholders. The staff was recently provided an update by Jennifer Pimentel regarding mandated assessments.

 

19-20 Summative ELPAC – Fenton Charter Leadership Academy completed and submitted the 2019-2020 ELPAC Summative Assessment during February 2020. Student scores have been received and were sent home through mail during the first week of September. Teachers will be notified if their students qualify for reclassification. 

 

20-21 Initial ELPAC - For the 2020-2021 school year, schools currently have 30 days from the school start date to administer the Initial ELPAC Assessment. A request for a 45-day extension has been submitted, but not yet approved by the US Department of Education. This year, the ELPAC test can be administered in one of three ways: in-person (either paper/pencil or computer-based), remotely (computer-based), or remotely (paper-pencil). If the test is administered remotely, the proctor would need to login via a Zoom session and watch the student as they complete the assessment. Fenton Charter Public Schools continues to explore options for implementing the initial ELPAC assessment. A training on how to administer the Summative ELPAC Assessment will take place in October.  

 

Physical Fitness Testing – As of now, the test remains suspended. Any additional updates will be provided to staff. 

 

SBAC Summative – Current information from the CDE reports this test is similar to the ELPAC Assessment in that it is likely the test will be administered in one of three scenarios: in person, remotely online, or remotely paper/pencil.

 

It is likely guidance will change over this school year. We will continue to inform staff of any and all changes. Thank you to Jennifer Pimentel for overseeing all assessments and accountability measures for the 2020-2021 school year. 

 

Paraprofessional Instructional Support 2020-2021: Cecilia Quijano will continue to oversee the instructional support aides for certificated staff. She has provided a detailed schedule which allows every grade level support, including special education. Mrs. Quijano meets regularly with the paraprofessional staff to provide updates and reinforce work expectations. Several trainings for paraprofessionals have taken place including trauma informed practices and providing an asset based approach. 

 

Virtual Professional Goal Setting Meetings: Virtual professional goal setting meetings for all grade level teachers and special education teachers will take place throughout September and October. These 20 minute meetings will be used to review current and previous MAP and CAASPP data, identify students for targeted instruction, access online resources and data reports, review the Evaluation Cycle, as well as set professional goals for the 2020-2021 school year.  Historical trends indicate these opportunities to set targets for short term and long term goals have yielded positive results as demonstrated through publisher assessment, MAP growth, and CAASPP outcomes.

 

School Community

Monthly Materials Distribution – Fenton Charter Leadership Academy continues to provide a monthly distribution of materials through a vehicle valet system. These monthly events are quite spirited with decorations, music, costumes, and contagious enthusiasm. At Home Learning Kits provide all needed resources, with additional engagement incentives such as student awards, hands on tools, chapter books, book marks, stickers, and school spirit items. Parents have expressed deep gratitude for the ability to see their teacher from a distance and receive such valuable items. This continues to be a very effective community builder which promotes our school culture of collaboration and positivity. The next distribution is scheduled for late September. 

Virtual Parent Orientation Meetings: Fenton Charter Leadership Academy held virtual parent orientation meetings for all grade levels within the first three weeks of school. These meetings were well attended and provided parents with an overview of the instructional program and schoolwide updates. Parents had many positive things to say about the school and we look forward for more opportunities to provide parent involvement. 

School Site Council (SSC): Fenton Charter Leadership Academy will need to continue to conduct School Site Council (SSC) meetings in the 2020-2021 school year as a subcommittee of the Parent Advocacy Committee/School Community Relations Council. School Site Council is responsible for approving federal funds and working together to review the school’s instructional program. This council acts as an advisory committee to the Fenton Board of Directors and will meet throughout the year. Parent representatives from 19-20 will continue their term during the 20-21 school year. The first meeting will take place in October 2020. 

Art Club: The Fenton Academies Art Club is open to all students in grades TK-6th, from both FCLA and STEM. Art Club will meet monthly to learn about different art periods, famous artists, and their works. Classes will be held virtually after the instructional day has concluded. Participating students will be provided all needed art supplies prior to each session. Krista Casanova and Kate Hetu will be overseeing and instructing these classes. Teachers who would like to volunteer should contact Krista Casanova. Interested students should be signed up by their current classroom teacher on the lists provided by Mrs. Casanova. Classes are set to begin next month.

 

Drama Club: The Fenton Academies Drama Club is also open to all students in grades 3rd-6th, from both FCLA and STEM. Drama Club will meet monthly to practice public speaking skills, performing arts, improvisational games and exercises. Activities will include assignments such as persuasive speech, character study, and creating a Fenton “viral” video, in addition to an assortment of lessons. Interested students should sign up through their classroom teacher on the lists provided by Mrs. Casanova. Those interested will be required to submit an essay indicating their intent to participate. Classes are set to begin next month.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Upcoming Events:

 

9/21-9/24 Professional Goal Setting Meetings

9/25      PD Day 4

9/28      Fall Break 

9/29      2nd/3rd Grade Materials Distribution

9/30      4th/5th Grade Materials Distribution

10/1      6th Grade Materials Distribution

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. F.

 

Chief Academic Officer’s Report

(See presentation slides)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II. G.

 

Executive Director’s Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item II.G.

FENTON CHARTER PUBLIC SCHOOLS (FCPS)

EXECUTIVE DIRECTOR’S REPORT

 

September 17, 2020

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes. 

 

CCSA:

“Highlights of Senate Bill 820 as Passed on 8/31/20
Senate Bill 820 Addresses Funding for Growth and Other Budget Issues”

Senate Bill (SB) 820 passed the legislature on August 31, 2020 and is expected to be signed by the Governor any day. SB 820 amends several sections of the law related to the 2020-21 state budget that were originally enacted in SB 98, the Education Trailer Bill to the 2020-21 budget. This document provides a summary of the most significant changes in SB 820 that may impact charter school funding and operations in the 2020-21 school year. While this document provides a summary of the provisions of the law, each school will need to interpret and apply these new laws in the context of their specific circumstances and advice of their attorney. The addendum to this summary contains the specific language of SB 820 related to the most significant changes. 

Summary of 2020-21 Requirements to Receive Funding for Growing LEAs: SB 820 Amends Education Code (EC) Sections 43502 through 43506.5 related to School Funding and Growth for the 2020-21 Fiscal Year. (See specific code language in addendum.) 

EC 43502: 

  • Provides funding for schools in 2020-21 based on 2019-20 average daily attendance (ADA) or pursuant to growth for 2020-21 as determined in Section 43505. 
  • Provide technical adjustments to ADA for districts in specified circumstances. 
  • Provides clarity on ADA funding charter schools that have divided or restructured pursuant to 

AB 1505/07. This language is consistent with existing language in other sections of SB 98. 

EC 43502.5: New section requires a charter to use its enrollment lottery if it reduces enrollment to reflect funded ADA. So, if a charter chooses to reduce its enrollment because it will not receive sufficient funding for growth, it must use its lottery process to determine enrollment of new students. 

EC 43503: Contains distance learning requirements. The amendment clarifies conditions of consent for recording of lessons for distance learning, an issue that has created some conflict locally. 

EC 43504: Contains distance learning requirements. There is a helpful amendment that clarifies charter school credentialing requirements and flexibility applies to teachers for distance learning. 

EC 43505: This is significantly amended section that contains conditions, requirements and timelines for funding new charter schools and adds new requirements and process for funding growing schools and districts for 2020-21. 

Newly Operational Charter School Funding 

  • ïProvides new charter schools approved by June 1 (or July 9, for SBE charters), and opening in 2020-21 funding for 2020-21 based on certified enrollment on CALPADs Information Day, October 7, 2020. 
  • ïEnrollment will be converted to ADA based on the state average attendance rate. 
  • ïSchools will receive funding for July through January based on special advance per EC 47652, and payment for January on will be deferred, as with all LEAs. 

Growth Funding for LEAs (except non-classroom-base charters): 

  • A growing LEA may receive funding for 2020-21 based on enrollment or ADA as documented in the most recently adopted budget prior to June 30, 2020 or its 2019-20 second interim report, if the document explicitly shows growth for 2019-20 to 2020-21. 
  • Funded ADA will be the lesser of the school’s projected ADA, or actual certified enrollment (converted to ADA) on CALPADs Information Day, October 7, 2020. 
  • In no case will funded ADA be below prior year P-2 ADA. 

Process to Receive Growth Funding: 

  • CDE shall post an application for funding no later than October 2, 2020. 
  • An LEA requesting growth funding must do so by November 6, 2020. 
  • An application requesting growth funding shall include: 
  • A copy of the LEA’s most recently adopted (prior to June 30) 2020-21 budget or 2019-20 second interim report and supporting documentation, including board minutes documenting projected growth in ADA or enrollment from actual 2019-20 to 2020-21. 
  • Certification by the LEAs superintendent and board chair, under penalty of perjury, that the information provided is true and correct. 
  • Growth funding provided will be adjusted beginning with the February 2021 apportionment (but will be subject to the deferrals). 

Non-classroom-based Charter School Exclusion 

  • ïNon-classroom-based Charter Schools are not eligible for growth funding and will receive 2020-21 funding based on the 2019-20 verified second principal apportionment. 

EC 43506.5: A charter school that had previously opted to delay adding a grade level (per SB 98) can rescind that delay and reinstate the new grade with notice provided, as specified, no later than September 30 (see addendum). 

Learning Continuity and Attendance Plan: SB 98 contained EC 43509 that establishes an alternative to the traditional LCAP for 2020-21. SB 820 provides clarifications related to the new plan (see addendum). 

  • By September 15, the CDE shall update the template and instructions to align the traditional LCAP budget overview for parents with the new Learning Plan and specify the amount of COVID relief funds received by the LEA (EC 43509(g)). 
  • By January 31, 2021, the CDE shall revise the template for the annual LCAP update to reflect the inclusion Learning Continuity Plan in the 2021-22 annual update (Section 57 of SB 820). 

COVID-Relief Funds Spending Timelines: Section 59 of SB 820 (see addendum) extends the timelines for expenditure for some of the COVID relief funds, and expands the allowable use of funds previously allocated in SB 98: 

  • Funds allocated on the basis of LCFF supplemental grants must be used from March 1, 2020 to December 30, 2020. SB 820 allows this time to be extended if allowed by federal law. 
  • Funds allocated based on number of students with exceptional needs must be used from March 13, 2020 to September 30, 2022. Previously funds had to be expended by September 30, 2020.
  • Federal funds allocated based on LCFF allocation must still be used from March 1, 2020 to December 30, 2020, but the state portion now may be used until June 30, 2021. 
  • Expands allowable use of funds to also include students in childcare, state preschool, and adult education, as well as grades TK-12, and allows funds to also be used for health testing, personal protective equipment, sanitation supplies for facilities and buses and other related needs.
  • Extends LEA record retention requirement from three to five years. 

Credentialing Flexibility: Section 67 of SB 820 (see addendum) contains additional suspensions of credentialing requirements due to school and testing center closures: 

  • Under specified conditions for 2020-21, suspends requirement to complete a teaching performance assessment for candidates of a preliminary single or multiple subject credential. 
  • Under specified conditions for 2020-21, suspends requirement to complete an administrator performance assessment for a candidate for a preliminary administrative services credential. 
  • Under specified conditions, from March 2020 through August 2021, suspends requirement to complete a reading competence instruction assessment for candidates for a preliminary multi- subject credential and a Level-1 or preliminary education specialist credential. 
  • A candidate for whom the assessment requirement is suspended shall complete and pass a CTC- approved performance assessment before being approved for a clear credential. 
  • If, due to testing center closures from March 2020 through August 2021, the requirement for a credential program applicant complete a basic skills proficiency test before entering a credential program is suspended. Basic skills proficiency test shall be completed before recommendation for a preliminary credential. 
  • If, due to testing center closures from March 2020 through August 2021, the requirement for completion of a subject matter examination for a university or district intern credential program are suspended, and the intern may teach in the subject area for which the intern has enrolled. The subject matter examination shall be completed before a preliminary credential. 

Non-classroom-based Funding Determinations: Section 75 of SB 820 (see addendum) provides that a school with a funding determination that expires on June 30 of 2021 or 2022 shall receive its current funding level for two years if funding determination is received by June 30, 2021 or 2022, as applicable. 

Other Changes Implemented by SB 820: 

  • Apportionment Deferral Waivers: Amends EC Section 14041.8 to change the deadline to submit a deferral exemption request from January 5, 2021 to December 15, 2020. 
  • Physical Fitness Testing: Suspended for 2020-21 school year (Section 68 of SB 820). 
  • Grade 10 Proficiency Exam: Offered only if allowable by public health orders (EC 48412). 
  • State Seal of Biliteracy: Allows waiver if unable to take the assessment (EC 51461). 
  • English Language Assessment: Sect 69 of SB 820 extends by 45 calendar days, unless otherwise determined by the Superintendent of Public Instruction, the time period required to initially assess pupils for English language proficiency. However, an LEA shall screen new pupils at the time of enrollment to informally determine English learner status to ensure pupils receive language development support. 
  • Executive Order N–26–20: Generally, makes the Governor’s COVID Executive order enacted last spring inoperative as of July 1, 2020. However, several of those provisions were put in SB 98.

National:

“Summer Meal Programs Can Continue Operating as Funding Allows”

(Washington, DC, August 31, 2020) – Today, U.S. Secretary of Agriculture Sonny Perdue announced the U.S. Department of Agriculture (USDA) will extend several flexibilities through as late as December 31, 2020. The flexibilities allow summer meal program operators to continue serving free meals to all children into the fall months. This unprecedented move will help ensure – no matter what the situation is on-the-ground – children have access to nutritious food as the country recovers from the COVID-19 pandemic. USDA has been and continues to be committed to using the Congressionally appropriated funding that has been made available.

“As our nation reopens and people return to work, it remains critical our children continue to receive safe, healthy, and nutritious food. During the COVID-19 pandemic, USDA has provided an unprecedented amount of flexibilities to help schools feed kids through the school meal programs, and today, we are also extending summer meal program flexibilities for as long as we can, legally and financially,” said Secretary Perdue. “We appreciate the incredible efforts by our school foodservice professionals, year in and year out, but this year we have an unprecedented situation. This extension of summer program authority will employ summer program sponsors to ensure meals are reaching all children – whether they are learning in the classroom or virtually – so they are fed and ready to learn, even in new and ever-changing learning environments.”

“School Nutrition Association greatly appreciates USDA addressing the critical challenges shared by our members serving students on the frontlines these first weeks of school. These waivers will allow school nutrition professionals to focus on nourishing hungry children for success, rather than scrambling to process paperwork and verify eligibility in the midst of a pandemic." said School Nutrition Association (SNA) President Reggie Ross, SNS. "We look forward to continuing our dialogue with USDA to ensure school meal programs are equipped to meet the future needs of America’s students.”  
 
“Today’s announcement brings a huge relief to our school meal program and the community we serve,” said Lindsay Aguilar, RD, SNS, Director of Food Services for Tucson Unified School District, AZ. “Many of our families who might not qualify for free meals are still going through a tough time and are worried about how to keep food on the table. Now their children will have one less thing to worry about as they adjust to evolving in-school and remote learning scenarios. These waivers also eliminate a massive administrative burden for our school nutrition staff, allowing them to focus on feeding children.”  
 
“These waivers will ensure every hungry child in the city of Cleveland has access to healthy school meals, while eliminating the burdensome, time consuming process of verifying and documenting enrollment,” said Chris Burkhardt, SNS, Executive Director of School Nutrition for Cleveland Metropolitan School District, OH. “Our school nutrition team had to develop and implement a bar code verification system this fall that has greatly complicated and slowed service. With these waivers, we’ll be able to speed up meal distribution for the safety of staff and families and ensure no student is denied access to healthy meals.”  

Background:

 

USDA’s Food and Nutrition Service (FNS) is extending a suite of nationwide waivers for the Summer Food Service Program (SFSP) and Seamless Summer Option (SSO) through the end of 2020, or until available funding runs out. This includes:

  •  Allowing SFSP and SSO meals to be served in all areas and at no cost;
  • Permitting meals to be served outside of the typically-required group settings and meal times;
  • Waiving meal pattern requirements as necessary; and
  • Allowing parents and guardians to pick-up meals for their children.

 

Collectively, these flexibilities ensure meal options for children continue to be available so children can access meals under all circumstances. USDA is taking this unprecedented action to respond to the needs of its stakeholders, who have shared concerns about continuing to reach those in need without enlisting the help of traditional summer sites located throughout communities across the US. While there have been some well-meaning people asking USDA to fund this through the entire 2020-2021 school year, we are obligated to not spend more than is appropriated by Congress.

Importantly, the summer meal program waiver extensions announced today are based on current data estimations. Over the past six months, partners across the country have stood up nearly 80,000 sites, handing out meals at a higher reimbursement rate than the traditional school year program. USDA has continuously recalculated remaining appropriated funds to determine how far we may be able to provide waivers into the future, as Congress did not authorize enough funding for the entire 2020-2021 school year. Reporting activities are delayed due to States responding to the pandemic; however, based upon the April data we currently have available, FNS projects that it could offer this extension, contingent on funding, for the remaining months of 2020. USDA will continue to actively monitor this rapidly evolving situation and continue to keep Congress informed of our current abilities and limitations.

Since the start of the public health emergency, FNS has been maximizing existing program services and flexibilities to ensure those in need have access to food through our 15 federal nutrition assistance programs. To date, USDA has provided more than 3,000 flexibilities across these programs. USDA has also leveraged new and innovative approaches to feeding kids, including a public-private partnership that provided nearly 40 million meals directly to the doorsteps of low-income rural children. For more information on FNS’ response to COVID-19, visit fns.usda.gov/coronavirus 

State:

 

From School Services of California – 

 

“Legislature Passes Budget Cleanup Bill”

On its final day of business before recessing for the 2020 session, the Legislature passed a series of measures that amend the June Enacted State Budget, including Senate Bill (SB) 820—the education trailer bill.

As we reported through a number of Fiscal Report articles, SB 820 makes several policy changes, including:

  • Accommodating for growth in average daily attendance (ADA) for purposes of 2020–21 apportionments for some local educational agencies (LEA), excluding non-classroom-based charter schools
  • Expanding the eligible expenditures for Learning Loss Mitigation Funds to include child care and preschool programs and costs associated with health and safety
  • Delaying today’s (August 31, 2020) deadline by 45 days to report the balance of any unexpended funds received from the Coronavirus Relief Fund
  • Increasing funding for school nutrition programs
  • Clarifying and expanding “hold harmless” provisions for early learning and care programs, including those operated by LEAs

While SB 820 garnered sufficient support to pass out of the Legislature and be presented to Governor Gavin Newsom, it did so amidst controversy. Specifically, legislators and constituents raised concerns about excluding non-classroom-based charters from funding for growth in enrollment. Opponents of this policy argue that excluding such charter schools from increased funding does not recognize when parents elect to enroll their children in schools of their choice, particularly during the COVID-19 pandemic that has catalyzed statewide distance learning. When responding to inquiries to justify the exclusion of non-classroom-based charter schools, representatives from the Department of Finance stated that, because COVID-19 has created significant uncertainty about the movement of students between LEAs and that the state is maintaining 2019–20 ADA levels for LEAs who may otherwise experience significant enrollment declines, the state would likely have to increase deferred payments to LEAs to accommodate increased costs. Furthermore, the staff noted that the 2019 Budget Act has reached the crest of deferrals the state imposed during the Great Recession.

“Education Trailer Bill—Impacts on Charter Schools”

Similar to the first education budget trailer bill for the 2020–21 Adopted State Budget (Senate Bill [SB] 98 [Chapter 24/2020]), SB 820—the education budget cleanup trailer bill—includes numerous provisions that either exclusively affect charter schools or affect them in slightly different ways than other local educational agencies (LEAs). This article covers those items uniquely pertinent to charter schools of which both charter schools and their authorizers need to be aware. (Note that the section numbers noted in parenthesis next to each title refer to the corresponding sections in SB 820.)

Attendance Lottery (Section 14)

As you are aware, the 2020–21 Adopted State Budget included an average daily attendance (ADA) hold harmless which states that all LEAs will be funded in 2020–21 based on their 2019–20 ADA. For LEAs in declining enrollment or who might be experiencing a decrease in enrollment this year due to the pandemic, this offers a reprieve. However, for those LEAs that are growing or that anticipated growth this year, the hold harmless provides a bit of a conundrum—more enrolled students with no corresponding funding. With SB 820, the Legislature provided some relief, though with limits.

SB 820 includes a provision to provide growth funding for LEAs, excluding non-classroom-based charter schools, as long as the LEA projected enrollment or ADA growth in its 2019–20 Second Interim report or 2020–21 Adopted Budget by June 30, 2020. This limitation on growth funding has a particular impact on charter schools who, unlike school districts, are not required to accept all students who apply. 

Education Code Section (EC §) 47605(e)(2)(B) includes a provision that requires a charter school that has more students wishing to attend than it has capacity to hold a public random drawing to determine which students will be admitted. SB 820 takes a page from this provision for those charter schools that now find themselves with more students enrolled than is sustainable given their fiscal capacity due to the lack of or limited growth funding. In this case, the charter school must conduct a public random drawing in order to determine which students will remain enrolled in the charter school for the 2020–21 school year.

Growth Funding (Section 13)

A quick side bar regarding growth funding . . . If a charter school has ceased operation during or after the 2019–20 school year and is not providing instruction in the 2020–21 school year, the sponsoring LEA—as defined in EC § 47635(i)—absorbs the ADA of the former charter school.

Further, SB 98 included new charter school definitions as a result of changes enacted by Assembly Bill (AB) 1507 (Chapter 487/2019). SB 820 includes language for how ADA will be allocated for divided charter schools. Ultimately, the total ADA attributable to the restructured and remaining portions of a divided charter school cannot exceed the total ADA of the original charter school for the 2019–20 fiscal year. This calculated ADA will be used for any calculations for the affected charter schools that require the use of ADA.

Certificated Employees (Section 16) 

AB 1505 (Chapter 486/2019) added a requirement that all charter school teachers be credentialed by July 1, 2020. It also, however, provided that teachers already employed by charter schools during the 2019–20 school year had until July 1, 2025, to obtain their certification. SB 820 clarifies that as it pertains to distance learning—where instruction must be provided under the immediate supervision of a certificated employee—the flexibility provided to charter school teachers employed during the 2019–20 school year apply. Therefore, those teachers, while not yet certificated, can provide instruction as part of distance learning.

Newly Operational Charter School Funding (Section 17)

For newly operational charter schools—either authorized by a school district or county office on or before June 30, 2020, or approved by the State Board of Education at its July 8 and 9, 2020, meeting, and beginning instruction in the 2020–21 school year—the California Department of Education (CDE) will use the certified enrollment as of Census Day, October 7, 2020, reduced by the statewide average rate of absence by respective grade span (i.e., K–8 or 9–12), as applicable.

These newly operational charter schools will receive advance funding per EC §47652 for July 2020 through January 2021, and be subject to the same deferrals as other LEAs for February through June 2021.

Rescission Notification (Section 18)

SB 98 allowed charter schools to delay adding grade levels as noted in their charter petition for the 2020–21 school year. SB 820 allows charter schools who provided that notification to rescind it. No later than September 30, 2020, the charter school must notify, in writing, its chartering authority, the CDE, and the parents or guardians of students—who indicated their intent to enroll in the charter school or affected grade levels—of the charter school’s decision to rescind the decision to add grade levels as proposed in its charter petition.

School Plan for Student Achievement (Section 73)

LEAs are required to complete a School Plan for Student Achievement (SPSA). Single-school districts and charter schools are able to use their Local Control and Accountability Plan (LCAP) to serve as the SPSA, provided certain requirements are met. As LEAs are not required to complete an LCAP for the 2020–21 school year, single-school districts and charter schools are required to complete an SPSA for 2020–21 in addition to their Learning Continuity and Attendance Plan (Learning Continuity Plan). SB 820 requires the stakeholder process used for the Learning Continuity Plan to also be utilized for the adoption of the SPSA.

Non-classroom-based Charter School Funding (Section 75)

Per SB 740 (Chapter 892/2001), non-classroom-based charter schools must take part in a funding determination process to calculate their funding amounts. SB 820 provides that non-classroom-based charter schools with funding determinations that expire on June 30, 2021, or June 30, 2022, will receive their current funding for two years upon submission of a complete funding determination request no later than June 30, 2021, or June 30, 2022, as applicable. If the charter school submits a late funding determination request, it will receive 85% funding for two fiscal years.

As of the posting of this article, Governor Gavin Newsom has not signed SB 820 into law, though he is expected to do so. Once signed, the provisions of SB 820 go into effect immediately, so we would encourage charter schools and their chartering authorities to begin planning for the required changes.

“CDE Estimates Apportionments after Cash Deferral”

The California Department of Education (CDE) has posted estimates of the impact of cash deferrals for this year, which are scheduled to begin in February 2021. The CDE estimates just released are based on an estimated 2020–21 First Principal Apportionment (P-1), reflecting the provisions in the 2020–21 Enacted State Budget.

There are three different apportionment schedules, depending on the historical characteristics of your organization. What follows is the CDE’s deferral schedule for almost 90% of the local educational agencies (LEAs) to which the “Type 1” apportionment schedule in Education Code Section (EC §) 14041(a)(2)–(4) applies:

Month

Apportionment Schedule for EC § 14041(a)(2)–(4)

Estimated Deferral Impact

Estimated Share of Annual State Aid Cash Net of Deferrals

July 2020

5%

 

5%

August 2020

5%

 

5%

September 2020

9%

 

9%

October 2020

9%

 

9%

November 2020

9%

 

9%

December 2020

9%

 

9%

January 2020

9%

 

9%

February 2020

9%

(4.77%)

4.23%

March 2020

9%

(7.38%)

1.62%

April 2020

9%

(7.38%)

1.62%

May 2020

9%

(7.38%)

1.62%

June 2020

Balance

(100.00%)

0.00%

New Fiscal Year

 

 

 

July 2020

 

100%

100%

August 2020

 

7.38%

7.38%

September 2020

 

7.38%

7.38%

October 2020

 

7.38%

7.38%

November 2020

 

4.77%

4.77%

 

The last column in the table above can be used as the estimates of cash to be received during each of the corresponding months. 

District:

 

With the start of the 2020-2021, we are closely watching how renewal petitions are received, reviewed and scheduled for LAUSD Board of Education approval or denial, based on the District’s interpretation of AB 1505.  There are forty-two renewals scheduled this year, and how the “low, middle and high bands” of student performance and achievement on State Testing will be considered are yet unknown.  This is a particularly challenging year as State testing was canceled in the 2019-2020 school year due to the pandemic.  Many renewing schools were hopeful of moving into a higher band, but did not have that opportunity, and how internal assessments will be utilized will be very telling, especially for schools such as the Fenton Primary Center that does not participate in State testing due to the grade level span served.

 

AB 1505 is going to play a significant role in the possibilities for approval of new charter petitions, and expansion, growth and renewal of existing charter schools.  FCMAT’s Fiscal Alert outlines specifically how fiscal impact criteria for new petitions and existing charter schools that seek to add one or more sites or grade levels may be used.  

 

LAUSD has adopted its own interpretation of AB 1505 which we will observe in action when the first renewal petitions go before the board in November.

 

Fiscal Crisis and Management Assistance Team (FCMAT) Fiscal Alert -  

“Fiscal Impact of New Charter Evaluation Criteria in AB 1505”

Background 

In 2019, Governor Newsom signed into law Assembly Bill (AB) 1505 (Chapter 486/2019). This bill made significant changes to requirements for charter school petitions, including approval criteria, review timelines, renewal criteria and the appeal process. Portions of AB 1505 were operative starting January 1, 2020, but most became effective July 1, 2020. 

The following changes to the charter petition process are now in place: 

  • The time frame for charter authorizers to review new or renewal charter school petitions is now 90 days, an increase from the previous 60 days. 
  • Findings and recommendations by the potential authorizer must be published at least 15 days before the final public hearing. 
  • Additional criteria are listed as reasons for denying a new charter school petition. 

The new criteria that, if met, constitute reasons to deny a charter petition (Education Code sections 47605[c][7] and [8]) are as follows: 

  1. The charter school is demonstrably unlikely to serve the interests of the entire community; and 
  2. The authorizing school district is not positioned to absorb the fiscal impact of the proposed charter school. 

Although there are implications for any potential authorizing district that uses the new criteria as a reason for denial and for the county superintendent of schools who may receive a charter petition appeal for the county board, this fiscal alert focuses on the second criterion. 

New Charter Evaluation Criteria (Fiscal Impact) 

AB 1505 limits use of the fiscal impact criteria to new charter petitions and existing charter schools that are adding one or more sites or grade levels to what is already authorized. 

If the authorizer considers denying a petition based on fiscal impact, the law requires the authorizer to consider the academic needs of students whom the charter school proposes to serve. 

Specifically, the two new criteria for denial of a charter school petition, per AB 1505, are as follows: 

  1. The charter school is demonstrably unlikely to serve the interests of the entire community in which the school is proposing to locate.  Analysis of this finding shall include consideration of the fiscal impact of the proposed charter school. A written factual finding under this paragraph shall detail specific facts and circumstances that analyze and consider the following factors: 
    1. a.The extent to which the proposed charter school would substantially undermine existing services, academic offerings, or programmatic offerings. 
    2. b.Whether the proposed charter school would duplicate a program currently offered within the school district and the existing program has sufficient capacity for the pupils proposed to be served within reasonable proximity to where the charter school intends to locate. 
    3. c.A school district can deny a charter petition if it is not positioned to absorb the fiscal impact of the proposed charter school. This criterion is met if the school district meets any of the following conditions: 
    4. d.Has a qualified interim certification and the county superintendent of schools, in consultation with Fiscal Crisis and Management Assistance Team (FCMAT), certifies that approving the charter school would result in a negative interim certification. 
    5. e.Has a negative interim certification. 
    6. f.Is under state receivership. 

 

 

Rebuttable Presumption of Denial 

Charter schools proposed in a school district that is not positioned to absorb the fiscal impact of the proposed charter school shall be subject to a rebuttable presumption of denial. 

A rebuttable presumption of denial means that a district’s or county board of education’s denial stands unless evidence to the contrary based on fact is provided. One exception to this concept is that, if the district denies a petition based on its own fiscal distress in conformance with the criteria discussed above, then upon appeal the county board of education must also take into account any finding by the district regarding negative fiscal impact. 

If the school district has a positive budget certification or a “lack of going concern” designation (Education Code section 42127.6), the rules that define it as not positioned to absorb the fiscal impact of the proposed charter school do not apply, because the code specifies only a qualified or negative interim budget certification, or state receivership.  In addition, the inability to absorb the fiscal impact of the proposed charter school is determined based on a qualified or negative interim budget certification, which typically occurs only at the first and second interim reporting periods. For the limited purposes of AB 1505, budget determinations at third interim, unaudited actuals or budget adoption (if applicable) do not apply as a determinant of fiscal distress. 

County Office Authorizers 

Because Education Code section 47605[c][8] specifies “school district,” the fiscal impact provision does not apply to charter school petitions submitted directly to a county office of education as the potential authorizer. 

Current law allows a county board of education to approve a countywide charter if certain criteria are met. A county board is given broad discretion on approvals and denials, which cannot be appealed to the State Board of Education (SBE). Because countywide charter approvals already provide for considerable local discretion by a county board, the fiscal impact criteria do not apply. 

District and County Office Considerations 

As county superintendents review and make recommendations to county boards of education on charter school appeals based on the new fiscal impact criteria, FCMAT provides the following guidance: 

    • Determining negative fiscal impact should be based on the most recent interim report. 
    • The district needs to consider whether the projected change in ADA (and associated change in revenue), net of expenditure reductions, is large enough to change its budget certification based on the data in the petition and what is known when it is submitted. 
    • oUnderstanding the estimated number and grade span of the charter school’s students that would come from the authorizer’s district is essential in calculating the loss of revenue. 
    • oThe district should also analyze which schools or locations are expected to lose enrollment if the petition is approved. The petitioner’s intent to enroll forms, or even a Proposition 39 Request for Facilities form, if applicable, could be used for this purpose.

 

    • ïIf a district intends to use fiscal impact as a reason for denial, it will need use the 30-day increase in the time frame given for charter authorizers to review new charter school positions and work closely with its county office to validate the assertion. A district should not wait until its board votes on the denial to start discussions with its county office. 
    • ïA county office of education should ensure that determination of the fiscal impact is performed by staff other than those who would normally review a charter appeal. This segregation of duties will help a county board make an independent decision based on staff recommendations. It is important to remember that the county superintendent has the responsibility to confirm or deny a district’s assertion of fiscal impact, but the county board has the responsibility to grant or deny an appeal based on the county superintendent’s recommendation. 
    • ïSmaller county offices may not have enough staff to separate these responsibilities. One alternative is for one or more neighboring or nearby county offices to perform this responsibility for each other when the need occurs. 

FCMAT’s Role 

The reference in AB 1505 to the county superintendent of schools performing its function in consultation with FCMAT does not mean that FCMAT will perform an independent analysis of every district’s denial of charter for reasons of fiscal impact. FCMAT will serve as a resource and, if requested by the county superintendent, will review the same information that the county superintendent used and provide an opinion. 

Conclusion 

County superintendents must make a recommendation to their county board either agreeing or disagreeing with a school district’s fiscal impact determination and reasoning for denial of a new charter petition. FCMAT is available for consultation on the subject, if needed. A proactive approach, working with school districts before a determination is considered, is always best because it fosters a mutual understanding of timelines, definitions and expectations. 

FCPS:

 

Fenton Avenue Charter School, Santa Monica Boulevard Community Charter School, and Fenton Primary Center will begin working on their renewal documents next month to ensure adequate time to research, prepare and produce final charter petitions no later than June 30, 2021 that accurately present their accomplishments since the last renewal in 2017, efforts to serve their respective communities during the pandemic and ensuing school closures, as well as future plans which address the new reality facing all schools.  FACS and FPC will include the Material Revisions which were originally submitted to the District on January 31, 2020, recommended for approved by the Charter School Division, but never placed on the agenda by the Superintendent or the LAUSD Board President during the 2019-2020 school year.  The Material Revisions request the grade level reconfiguration of each school from 3rd – 5th for FACS and TK – 3rd for FPC to TK-6th for both schools.  Both schools have also identified a unique focus area to further connect the schools to the communities they serve and differentiate the two programs serving the northeast San Fernando Valley.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

III. CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items.

 

There are no items scheduled for the Consent Agenda this month.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IV. ITEMS SCHEDULED FOR ACTION 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item IV. A.

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Recommendation to approve Resolution #43:  Sufficiency of Instructional Materials

 

BACKGROUND

 

Education Code Section 60119 requires a public hearing and resolution approved by the Board certifying the sufficiency of instructional materials prior to the end of the 8th week from the first day pupils attend classes.  The notice of the hearing must be posted at least ten (10) days in advance in at least three public places within the school district and must state the time, place and purpose of the hearing.  The hearing may not be held during or immediately following school hours.

 

ANALYSIS

 

The materials purchased by the Fenton schools are all on the State Board of Education (SBE) list of approved instructional materials, and the Fenton schools continue to purchase sufficient materials to ensure a textbook or other related materials for each student at each grade level, TK – 6.  It should be noted that in the area of history/social science, the SBE has not approved a list of instructional materials.  The materials the schools are utilizing in all core subject areas (English language arts, mathematics, science, history/social science) are the most current.  Where there is no updated approved list of materials, the schools have supplemented the last adoption with appropriate resources to ensure the relevancy of content.

 

SB 820 modifies the definition of “technology-based instructional materials” resulting in the inclusion of technology equipment necessary to access instructional materials. This includes any devices that provide Internet access.  The bill also changes the sufficiency requirements of EC § 60119.  To reflect these changes, “technology-based instructional materials” have been added to the resolution.

RECOMMENDATION

 

It is recommended that the Board of Directors approve Resolution #43:  Sufficiency of Instructional Materials.

 

 

Attachment:  Notice of Public Hearing; Resolution #43:  Sufficiency of Instructional Materials

Item IV.B.

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Recommendation to adopt the Learning Continuity and Attendance Plans (EC 43509) for FACS, SMBCCS, FPC, STEM and FCLA

 

BACKGROUND

 

On June 29, 2020, Governor Gavin Newsom signed Senate Bill (SB) 98 Education Finance:  Education Omnibus Budget Trailer Bill.  SB 98 replaces the requirements for a 2020-2021 Local Control and Accountability Plan (LCAP) and Annual Update with a “Learning Continuity and Attendance Plan” (Leaning Continuity Plan or LCP).  The bill requires the Learning Continuity Plan to include specified information about the instruction and support the local education agency (LEA) will provide to pupils in the 2020-2021 school year as a result of the uncertainty caused by COVID-19 and potential school closures.  SB 98 supersedes the requirement to develop and adopt a Local Control and Accountability Plan by December 15, 2020 established by Executive Order N-56-20.

 

ANALYSIS

 

LEAs must adopt their Learning Continuity Plans by September 30, 2020 with the following plan requirements:

 

    • ïOverview:  A brief overview of how the LEA will provide continuity of learning and address the impact of COVID-19 on pupils, staff, and the community.
    • ïStakeholder Engagement:  Description of the options provided for remote participation and efforts to solicit stakeholder feedback and input.
    • ïInstructional Offerings:  Actions LEA will take to offer classroom-based instruction whenever possible with emphasis on students who have experienced significant learning loss due to school closures and those who are at greater risk of experiencing learning loss due to school closures.
    • ïMental Health and Social and Emotional Well-Being:  Professional development and resources for staff and pupils to address trauma and other impacts of COVID-19 on the school community.
    • ïSchool Nutrition:  Description of how meals will be provided to pupils eligible for free and reduced meals whether participating in distance learning or in-person instruction.
    • ïDistance Learning Program:  

 

    • oStaff Roles and Responsibilities
    • oContinuity of Instruction
    • oPupil Participation and Progress
    • oPupil Engagement and Outreach
    • oSupports for Pupils with Unique Needs
    • oPupil Learning Loss
    • oHow federal and state funding is to be used
    • oIncreasing and/or improving services to the number and concentration of unduplicated pupils

Dr. Riddick established the FCPS Reopening Task Force and utilized the committees input to complete the five LCPs for the Fenton schools.  Following the Board’s adoption, the plans will be submitted to the LAUSD Charter Schools Division no later than the September 30, 2020 deadline.  The plans are also posted on the Fenton website for review by parents and community members.

 

RECOMMENDATION

 

It is recommended that the Board of Directors adopt the Learning Continuity Plans for the Fenton schools and authorize the Chief Academic Officer to submit the plans to the LAUSD Charter Schools Division prior to September 30, 2020.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Learning Continuity Plans for FACS, SMBCCS, FPC, STEM and FCLA were included in the August 20, 2020 agenda.

Item IV.C.

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Recommendation to receive June 30, 2020 Unaudited Actual Reports for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy

 

BACKGROUND

 

Each year, California's kindergarten through grade twelve (K–12) school districts, county offices of education, charter schools, and joint powers agencies, all commonly known as local educational agencies (LEAs), submit annual financial reports to the California Department of Education (CDE). The Financial Accountability and Information Services (FAIS) Office, within the CDE, is responsible for annually collecting, reviewing, and preparing these financial data for dissemination.  Beginning with fiscal year 2003–04, charter school financial reporting was required by Education Code sections 1628 and 42100 (as amended by Assembly Bill 1994, Chapter 1058, Statutes of 2002).

 

ANALYSIS

 

The Unaudited Actual Reports for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy, and Fenton Charter Leadership Academy were submitted to the Los Angeles Unified School District in August as required.  

 

RECOMMENDATION

 

It is recommended that the Board of Directors receive the Unaudited Actual Reports for the five Fenton schools.  (The documents are included at the end of the financial presentation and also attached here.)

 

 

 

 

 

Unaudited Actual Reports for FACS, SMBCCS, FPC, STEM and FCLA are included in Financial Presentation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

V.  ITEMS SCHEDULED FOR INFORMATION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item V.A.

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Update on FCPS OPEB Trust

 

BACKGROUND

 

The FCPS OPEB Trust was formally established at the East West Bank and an investment portfolio created on March 28, 2016.  The portfolio was transferred to Cathay Wealth Management on October 30, 2017.

 

ANALYSIS

 

The President of the Trust, Walter Wallace, and Secretary of the Trust, Joe Lucente, will provide an update.

 

RECOMMENDATION

 

This is an information item only and no action is required. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item V.B.

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Progress on expansion of FCLA and STEM

 

BACKGROUND

 

The facility located on the same property as the Academies and adjacent to the FCPS Business Office was leased and is being renovated in preparation for the addition of 6th grade during the 2020-2021 school year.

 

ANALYSIS

 

Board Chair Joe Lucente will present an update on progress to date.

 

RECOMMENDATION

 

This is an information item only and no action is required. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Item V.C.

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

September 17, 2020

 

TO: Fenton Charter Public Schools

Board of Directors

 

FROM: Irene Sumida

Executive Director

 

SUBJECT: Changes to Health Benefits for Actives and Retirees

 

BACKGROUND

 

One of the costliest ongoing expenses for the Fenton Charter Public Schools is health benefits, particularly medical insurance.  

 

ANALYSIS

 

For active employees, costs have increased substantially over the past fifteen years and have reached a point that the organization must seriously review how to control this expense.

 

For retired employees, managing health benefits for this group have revealed the necessity to fine tune our plan offerings.

 

Please see the description below which explains the concerns and requested revisions to both active and retiree plans.

 

Active Employees:

 

Currently, medical insurance alone for active employees costs $200,000 a month.  This number increases yearly.  In addition to cost, there are other factors which the Board must consider moving forward in order to continue to offer two options (Kaiser and another carrier).  The following italicized  information was shared at the May 21, 2020 Board meeting:

 

Gallagher Insurance Risk Management Consulting’s work on our behalf revealed some challenges to our plan offering to which the consulting team shared some thoughtful suggestions moving forward after the 2020-2021 school year.  It is recommended that in addition to approving the proposal here, the Board also commit to implementing changes to plan offerings in the 2021-2022 school year and the addition of an employee contribution to ensure two plans may continue to be offered.  Here is the reason for the necessity of an employee contribution to the “other plan” as well as a minimal contribution to the Kaiser plan:  

As the percentage of employees selecting the “other option” (currently Health Net) decreases and the Kaiser group continues to grow, there will be limited, if any, interest in offering a competitive bid from other carriers.  Currently, the Kaiser group comprises 63.9% of the eligible members, while Health Net has 36.05%.  This is the reason a number of established carriers declined to offer a bid.  Some stated they would bid, but only if we committed to moving the entire Kaiser group to the new carrier (the new carrier would then hold 100% of the membership). 

 

We will need to implement a variety of measures to insure we can continue to offer two options, unless the Board determines that having only one option is the best course of action.  One measure that will need to be implemented beginning in the 2021-2022 school year is an employee contribution for the most expensive option.   We are required to share rates for each plan with other carriers and the discrepancy between Kaiser and Health Net limits our negotiating ability.  

 

Exactly what options will be available to us in 2021-2022 are uncertain, but the option given to us this year, which we declined, was for a Blue Shield* two-tier option.  The more expensive option would retain all coverage as it is currently with Health Net and would cost slightly less than the Kaiser plan for 2020-2021.  The second option would cost significantly less than the Kaiser plan, but would change the network choices offered in the current Health Net plan. This choice would disrupt 54% of the current Health Net members, as their current network is not within the choices of this less expensive plan. (We should remember that moving to a new carrier often results in a one-year savings, just as the above scenario shows.  Blue Shield has guaranteed a maximum increase of 5% for the succeeding two years.)  The inability to establish specific costs is another area that needs Board review as setting a “cap” would ensure the most stability for future fiscal planning.

 

(See page 6 of the Marketing Proposal presented at the May 21, 2020 board meeting which explains the Blue Shield proposal and compares it to the cost of Health Net.)

 

If we were to move in this direction, it is recommended that those selecting the more costly Blue Shield option that does not change the network, pay the difference between the two plans, with the less costly option, with smaller network, identified as the ‘official plan’ offered by the organization, and the more costly tier an option employees could purchase.  (Early retirees who select this plan would join the ‘official’ plan and could purchase the more costly plan, just as active employees.)  The difference between these two options is $115 per month for ‘employee only’ benefits; $251 per month for ‘employee plus one dependent’ and $335 a month for ‘family’ coverage (more than one dependent).  These numbers represent this year’s offer; things may change as we move out of the pandemic with many hospitals facing bankruptcy.  

 

Whether a choice similar to what is described above is offered and approved for 2021-2022 will be a Board decision, but without some change to our current practice of 100% employer paid coverage, we will eventually have one option for medical insurance:  Kaiser Permanente.  

 

The Gallagher team also advises a contribution from the Kaiser membership.  The contribution could be very minimal (perhaps as little as $20 a month), but nonetheless, a contribution to promote membership in the new option.  This too would be a Board item to discuss prior to approval of medical insurance options for 2021-2022.

*It should be noted that moving to a plan such as the Blue Shield plan described above would allow those who are covered for “employee-only” benefits to purchase the benefits at a significantly lower rate and with much greater coverage than that available when investigated two years ago.  This would be possible because the plan would be “Fenton’s group plan.” We would not be establishing a new plan to cover dependents only as was the case two years ago.  

 

Monthly updates to this information will be brought to the Board for consideration so there is clear and transparent action by May 2021.

 

Retired Employees:

 

Currently, there are two plans offered for retirees:  Kaiser Senior Advantage, which is a medical and prescription plan, and AARP United Healthcare coupled with AARP Medicare Rx to supplement Medicare Part D.  (The AARP plan requires enrollment in the United Healthcare plan and then a separate enrollment to cover Medicare Part D – Prescription Drugs, and hence the AARP Medicare Rx plan.)  Early retirees (those who do not qualify for Medicare) continue in the Kaiser Permanente plan or Health Net plan along with our active employees.  The Health Net early retiree group is reported separately monthly as the cost for the group may change depending on history.  To date, the rates are identical to active employees.

 

The Fenton Kaiser Senior Advantage plan is a group plan, which means that the business office monthly receives an invoice for those enrolled in the plan.  The invoices list those who are enrolled, their spouses if they are also enrolled, and if they are paying for Medicare.  If they do not pay for Medicare, Fenton will not continue to cover their insurance as the costs revert to the same price as for actives – about four times the amount.  (Only those who are Medicare-eligible may enroll in the plan, and Medicare payments must continue to be made to realize the lower premium.  The requirement to remain enrolled in Medicare is clearly stated in the Employee Handbook as a condition of receiving continued coverage through Fenton.  This is not exclusive to Fenton; this is the policy LAUSD, and any district that offers post-retirement benefits adheres to as well.)

 

The AARP United Healthcare plan is an individual plan.  The individual must first join AARP in order to join this plan, and enrollment is completed by the individual; Fenton is not involved other than to provide the paperwork from the broker.  We do not retain a copy of the enrollment form due to HIPPA, and we have no authority over the retiree’s options in the plan.  Invoices are sent directly to the retiree unless the retiree has selected another method:  mailed to a different address or receipt via email.  (A review of the monthly check statements reveals that each AARP United Health Care/AARP Medicare Rx members’ benefits are paid with separate checks for each individual.  Two to three checks per retirees depending on the inclusion of spousal coverage.)

 

Recent events with retiree benefits reveal that any plans offered to retirees must be ‘controlled’ by the Fenton business office.  When FCPS is not authorized to intervene, if there is a question or concern, there is no possibility of resolution by our staff; the problem must be resolved by the member.  This has become increasingly problematic.  For this reason, we are seeking to identify a retiree group plan that would offer comparable benefits to AARP United Healthcare/AARP Medicare Rx.  As a group plan offered by FCPS, one invoice for the group would be sent to the business office and the FCPS office would be authorized to intervene to resolve any problems.  (One check would cover the payment for the entire retiree group, similar to the Kaiser Senior Advantage plan, not the multiple checks required now.) 

 

Kaiser Senior Advantage would remain as an option as rates have been excellent, as well as service and responsiveness.  Active employees who are Kaiser members realize a seamless transition to Kaiser Senior Advantage upon reaching Medicare age.

 

To prepare for the possible transition to another carrier, monthly updates will be brought to the Board with a target for a May 2021 decision to any changes.  The open enrollment period for retirees is now October, and we would seek to change the date to July to match our active plans.

 

RECOMMENDATION

 

This is an information item only and no action is required. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachment: Page 6 of 2020 Marketing Proposal from Gallagher Risk Management Insurance Consulting