Latest Board Meeting Minutes

UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

January 25, 2018

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, January 25, 2018, at 4:30 p.m. in the boardroom of the FCPS Offices, 8928B Sunland Boulevard, Sun Valley, CA  91352.

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 4:33 p.m. by Chair Lucente.

 

B. Roll Call – Secretaries of the Board – Angie Castellana Ferri and Cecilia Quijano

 

Board Members Present

Diane Abeyta, Parent Representative

Yvette King-Berg, Community Representative

Daniel Laughlin, Parent Representative

Joe Lucente, Community Representative

Gabriela Montoya, Parent Representative

Walter Wallace, Community Representative

 

Board Members Not Present

Gary Borden, Community Representative

 

C. Flag Salute – Chair Lucente

 

Chair Lucente led the Board and the public in the Pledge of Allegiance.

 

D. Additions/Corrections to the Agenda – Chair Lucente

 

There were no additions or corrections to the agenda.

 

E. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Gabriela Montoya, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the minutes of the December 12, 2017 Regular Meeting were approved.

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

There were no presentations from the public.

 

B. Committee/Council Reports

 

Minutes of all meetings held by advisory committees and councils were sent to the Board Members prior to this meeting. 

 

There were no further reports by committees and councils. 

 

C. Treasurer/CFO’s Report

 

Cindy Franz, assistant to Kristin Dietz, FCPS Treasurer and CFO, presented monthly profit and loss statements, revenue, expenditures, year-to-date projections for the Fenton Charter Public Schools.  The following information/reports were presented:

 

Consolidated annual net income is now forecasted at $1,427,887:

o This is a decrease of $14,000 from the previous forecast

o Main drivers of this change are:

  • Net ADA reduction of -12.41 based on P1 (increases at FACS, STEM and FCLA; decreases at SMBCCS and FPC)
  • Health benefits re-forecasted per actuals resulted in shifts in allocation between sites and a $58,000 increase in total expense
  • Miscellaneous expenses reduced to offset ADA loss at SMBCCS and FPC

Cash flows remaining consistent with what was reported last month

o Consolidated cash balance is $11.8 million

 

D. Directors’ Reports

 

Fenton Avenue Charter School (FACS) – Stacy Carroll Hutter, Director, reported.

 

Santa Monica Boulevard Community Charter School (SMBCCS) – Dr. David Riddick, Director, reported.

 

Fenton Primary Center (FPC) – Richard Parra, Director, reported.

 

Fenton STEM Academy (STEM) – Jennifer Miller, Director, reported.

 

Fenton Charter Leadership Academy (FCLA) – Cary Rabinowitz, Director, reported.

 

E. Executive Director’s Report

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III. CONSENT AGENDA ITEMS

 

A. Recommendation to receive and file 2016-2017 School Accountability Report Card (SARC) documents for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy

 

B. Recommendation to approve 2018-2019 Instructional Calendar

 

On MOTION of Yvette King-Berg, SECONDED by Diane Abeyta and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the Consent Agenda was approved.

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve the purchase of a marquee to be constructed at Santa Monica Boulevard Community Charter School

 

On MOTION of Walter Wallace, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the purchase of a marquee to be constructed at Santa Monica Boulevard Community Charter School was approved.

 

B. Recommendation to approve use of one-time unrestricted funds at each school site to support the implementation of California’s academic standards

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the use of one-time unrestricted funds at each school site to support the implementation of California’s academic standards was approved.

 

C. Recommendation to approve letter confirming compliance with 2010 ADA Standards for Accessible Design for Fenton schools located on non-LAUSD sites

 

On MOTION of Diane Abeyta, SECONDED by Gabriela Montoya and CARRIED by a vote of 6 (YES) and 0 (NO), the recommendation to approve the letter confirming compliance with 2010 ADA Standards for Accessible Design for Fenton schools located on non-LAUSD sites was approved.

V. ITEMS SCHEDULED FOR INFORMATION

 

A. Update on FCPS OPEB Trust

 

This was an information item only and no action was taken.

 

VI. CLOSED SESSION

 

Chair Lucente made the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Sections 54956.8 (Real Property), and 54957 (Personnel Matters).”

 

The Board convened to Closed Session at 5:30 p.m.

 

A. REAL PROPERTY:  (Government Code 54956.8)

PROPERTY – Purchase of Property to Expand Fenton Primary Center

 

B. PERSONNEL:  (Government Code 54957)

PUBLIC EMPLOYEE APPOINTMENT – Instructional Coaches

 

C. PERSONNEL:  (Government Code 54957)

PUBLIC EMPLOYEE APPOINTMENT – Assignment of Administrators for 2018-2019

 

D. PERSONNEL:  (Government Code 54957)

PUBLIC EMPLOYMENT – Applications for Administrative Positions for 2018-2019

VII. RETURN TO OPEN SESSION

The Board reconvened to Open Session at 6:43 p.m.

 

Chair Lucente announced that action had been taken on the following items by the Board of Directors in Closed Session:

 

A. REAL PROPERTY:  (Government Code 54956.8)

PROPERTY – Purchase of Property to Expand Fenton Primary Center

On MOTION of Walter Wallace, SECONDED by Yvette King-Berg and CARRIED by a vote of 6 (YES) and 0 (NO), the Board authorized the Fenton Charter Public Schools to loan SFV Education the funds necessary to purchase the property next door to and south of the Fenton Primary Center (11339 Dronfield Avenue) for purposes of providing additional play area, parking, and student drop-off and pick-up improvements.  The funds are to be repaid through the refinance of the current loan on the Dronfield site in 2019-2020.  Working with Pacific Charter School Development, the property will be held until all easements and city requirements, including all permits, have been satisfied and obtained.  Improvements to the property will commence immediately when funds from the current loan refinance come available. 

 

B. PERSONNEL:  (Government Code 54957)

PUBLIC EMPLOYEE APPOINTMENT – Instructional Coaches

 

On MOTION of Yvette King-Berg, SECONDED by Gabriela Montoya and CARRIED by a vote of 6 (YES) and 0 (NO), the Board approved the selection of Angie Castellana Ferri and Teresa Elvira to serve as Instructional Coaches for the Fenton Charter Public Schools beginning in the 2018-2019 school year.  Both coaches will work a 201-day calendar, 8-hour day, and work under the supervision of the Chief Academic Officer, Dr. David Riddick.

 

C. PERSONNEL:  (Government Code 54957) 

PUBLIC EMPLOYEE APPOINTMENT – Assignment of Administrators for 2018-2019

On MOTION of Diane Abeyta, SECONDED by Daniel Laughlin and CARRIED by a vote of 6 (YES) and 0 (NO), the Board approved the following placements as indicated in the table below:

 

School

Director

Assistant Director or Admin. Coordinator

Assistant Director or Admin. Coordinator

FACS

Leticia Padilla Parra

Barbara Aragón

Jessi Tello

SMBCCS

Cary Rabinowitz

Sirui Thomassian

TBD

FPC

Richard Parra

Monica Castañeda

Michelle Holloway

*STEM

Jennifer Miller

TBD

TBD

*FCLA

 

*Due to the size of Fenton STEM Academy and Fenton Charter Leadership Academy (total combined enrollment is less than that of FACS, FPC or SMBCCS), one Director and two Administrative Coordinators will oversee both sites.

 

All assignments are effective as of July 1, 2018 and assignments/positions will be finalized after the Board’s receipt of 2017-2018 evaluations on March 1, 2018.

 

Assignments noted as “TBD” (to be determined) will be filled with internal candidates, if possible, with recommendations to be brought forward by the Executive Director at the March 1, 2018 Regular Meeting of the Board of Directors.  Applications received to date indicate an especially strong pool of internal candidates.

 

If any openings remain after placement for open positions are made on March 1, 2018, the Executive Director will seek outside candidates via EdJoin, or other professional job listings, unless there are qualified in-house candidates that are recommended to the Board of Directors by the Executive Director.  The Ad Hoc Planning and Implementation Committee will meet to discuss and specify next steps if this should occur.

 

D. PERSONNEL:  (Government Code 54957)

PUBLIC EMPLOYMENT – Applications for Administrative Positions for 2018-2019

No action was taken on Item VII.D.

 

VIII. ANNOUNCEMENTS

 

IX. ADJOURNMENT

 

The meeting was adjourned at 6:49 p.m.

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, March 1, 2018 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA  91352.

 

 

 

 

 

Respectfully submitted:

 

 

 

______________________________ ___________________________

Angie Castellana Ferri Cecilia Quijano

Secretary of the Board Secretary of the Board