Latest Board Meeting Minutes

UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

January 31, 2019

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, January 31, 2019, at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928 B Sunland Boulevard, Sun Valley, CA  91352.

 

I. PRELIMINARY

 

A. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 4:32 p.m. by Chair Lucente.

 

B. Roll Call – Secretaries of the Board –  Kelley Christenson and Veronica Palazzola

 

Board Members Present

Yvette King-Berg, Community Representative

Daniel Laughlin, Parent Representative

Joe Lucente, Community Representative

Jed Wallace, Community Representative

Walter Wallace, Community Representative 

 

Board Members Not Present

Diane Abeyta, Parent Representative

Gary Borden, Community Representative

Gabriela Montoya, Parent Representative

 

C. Flag Salute – Chair Lucente

 

Chair Lucente led the Board and the public in the Pledge of Allegiance.

 

D. Approval of the Agenda – Chair Lucente

 

The Executive Director requested the addition of item IV.G. -  “Recommendation to approve proposal for FASB ASC 715 actuarial valuation reports for 2018-2019, 2019-2020, and 2020-2021 by Brett A. Schwab & Associates” and item IV.H. – “Recommendation to receive and file REVISED June 30, 2018 consolidated audit report for the Fenton Charter Public Schools”.

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 4 (YES) and 0 (NO), the Agenda (Item I.D.) was approved as amended.

 

Aye: (4) King-Berg, Laughlin, Lucente, W. Wallace

Nay: (0)

Abstentions: (0)

 

E. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Daniel Laughlin, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the minutes of the December 6, 2018 Regular Meeting (Item I.E.) were approved as presented. 

 

Aye: (4) King-Berg, Laughlin, Lucente, W. Wallace

Nay: (0)

Abstentions: (0)

 

II. COMMUNICATIONS

 

A. Presentations from the Public – Chair Lucente

 

There were no presentations from the public.

 

B. Committee/Council Reports 

 

Minutes of all meetings held by any committee and/or council were sent to the Board Members prior to this meeting.  

 

There were no further reports by committees/councils.  

 

C. Treasurer/CFO’s Report 

 

Cindy Frantz, EdTec Client Manager and assistant to Kristin Dietz, Vice President of EdTec, and Treasurer and CFO of the FCPS, presented the following update:

  • Consolidated forecasted net income is now $932,000, an increase over the prior month of +$515,000 due to the following:
    • oReceived local revenues not budgeted for - ASCIP rebates and K-12 vouchers (+$66,000)
    • oStaffing changes at home office and other sites resulted in reduced costs (+$152,000)
    • oTrued up equipment lease expenses based on expirations and not renewing this year (savings of $280,000)
    • oCash balances and overall fiscal health remain very strong, and all sites continue to have positive cash balances
    • oAreas that we continue to research, anticipating possible forecast changes next month include:
    • oP1 ADA ahead of budget for 3 sites (FPC, FCLA and STEM) and under budget for 2 sites (FACS and SMBCCS)
    • oCompensation, including overtime and extra pay, health and welfare benefits actuals by site, PERS expense

 

D. Directors’ Reports 

 

Fenton Avenue Charter School (FACS) – Leticia Padilla Parra, Director, reported.

 

Santa Monica Boulevard Community Charter School (SMBCCS) – Cary Rabinowitz, Director, reported.

 

Fenton Primary Center (FPC) – Richard Parra, Director, reported.

 

Fenton STEM Academy (STEM) – Jennifer Miller, Director, reported.

 

Fenton Charter Leadership Academy (FCLA) – Jennifer Miller, Director, reported.

 

E. Chief Academic Officer’s Report 

 

Fenton Charter Pubic Schools (FCPS) – Dr. David Riddick, Chief Academic Officer, reported.

 

F. Executive Director’s Report 

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III. CONSENT AGENDA ITEMS

 

A. Recommendation to receive and file 2017-2018 School Accountability Report Cards (SARC) for Fenton Avenue Charter School, Fenton Primary Center, Santa Monica Boulevard Community Charter School, Fenton STEM Academy and Fenton Charter Leadership Academy

 

B. Recommendation to approve 2019-2020 Instructional Calendar

 

C. Recommendation to approve Memorandum of Understanding with “The World is Just a Book Away” (“WIJABA”) and Fenton Primary Center

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve the Consent Agenda (Item III.A. through Item III.C.) was approved as presented.

 

Aye: (4) King-Berg, Laughlin, Lucente, W. Wallace, 

Nay: (0)

Abstentions: (0)

 

IV. ITEMS SCHEDULED FOR ACTION

 

A. Recommendation to approve appointment of Community Representative to FCPS Board of Directors

 

On MOTION of Daniel Laughlin, SECONDED by Yvette King-Berg and CARRIED by a vote of 4 (YES) and 0 (NO), the recommendation to approve the appointment of Jed Wallace to the FCPS Board of Directors (Item IV.A.) was approved as presented.

 

Aye: (4) King-Berg, Laughlin, Lucente, W. Wallace

Nay: (0)

Abstentions: (0)

 

B. Recommendation to approve plan for implementation of “Low-Performing Students Block Grant” allocated to Fenton Avenue Charter School and Fenton STEM Academy

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve plan for implementation of “Low-Performing Students Block Grant” allocated to Fenton Avenue Charter School and Fenton STEM Academy (Item IV.B.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

C. Recommendation to approve expenditure for an item above spending authority of Executive Director

 

On MOTION of Jed Wallace, SECONDED by Yvette King-Berg and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the expenditure for the item above spending authority of Executive Director (Item IV.C.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

D. Recommendation to approve use of one-time unrestricted funds at each school site to support the implementation of California’s academic standards

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve use of one-time unrestricted funds at each school site to support the implementation of California’s academic standards (Item IV.D.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

E. Recommendation to approve mechanism for addressing cost of health benefits

 

On MOTION of Daniel Laughlin, SECONDED by Walter Wallace and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the mechanism for addressing the cost of health benefits (Item IV.E.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

F. Recommendation to approve revised FCPS Employee Handbook

 

On MOTION of Yvette King-Berg, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the revised FCPS Employee Handbook (Item IV.F.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

G. Recommendation to approve proposal for FASB ASC 715 actuarial valuation reports for 2018-2019, 2019-2020, and 2020-2021 from Brett A. Schwab & Associates.

 

On MOTION of Walter Wallace, SECONDED by Jed Wallace and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to approve the proposal for FASB ASC 715 actuarial valuation reports for 2018-2019, 2019-2020, and 2020-2021 from Brett A. Schwab & Associates (Item IV.G.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

H. Recommendation to receive and file REVISED June 30, 2018 consolidated audit report for the Fenton Charter Public Schools

 

On MOTION of Walter Wallace, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the recommendation to receive and file the REVISED June 30, 2018 consolidated audit report for the Fenton Charter Public Schools (Item IV.H.) was approved as presented.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

V. ITEMS SCHEDULED FOR INFORMATION

 

    1. a.Form 700 Filers

 

    1. a.Update on FCPS OPEB Trust

C. Update from Ad Hoc Health Benefits Committee

 

D. Update from Ad Hoc Instructional Focus Committee

 

These were information items and no action was taken.

 

VI. CLOSED SESSION

 

Chair Lucente made the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54956.9 – Conference with Legal Counsel – Existing Litigation.”

 

The Board convened to Closed Session at 6:40 p.m.

 

A. Government Code 54956.9

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Case name unspecified:  Disclosure would jeopardize existing settlement regulations

 

VII. RETURN TO OPEN SESSION

The Board reconvened to Open Session at 6:50 p.m.

 

Chair Lucente announced the following:

 

On MOTION of Jed Wallace, SECONDED by Daniel Laughlin and CARRIED by a vote of 5 (YES) and 0 (NO), the Board of Directors agreed to settle a pending claim and gave the Executive Director the authority to act on its behalf.

 

Aye: (5) King-Berg, Laughlin, Lucente, J. Wallace, 

W. Wallace

Nay: (0)

Abstentions: (0)

 

VI. ANNOUNCEMENTS

 

VII. ADJOURNMENT 

 

The meeting was adjourned at 6:51 p.m.

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, March 7, 2019 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA  91352. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Respectfully submitted:

 

 

 

______________________________ ___________________________

Kelley Christenson Veronica Palazzola

Secretary of the Board Secretary of the Board