Fenton Avenue Charter School & Fenton Primary Center A Fenton Charter Public School

Board Agenda

Fenton Charter Public Schools

Meeting of the Board of Directors 

AGENDA

FENTON CHARTER PUBLIC SCHOOLS

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes. 

 

NEXT REGULAR MEETING - BOARD OF DIRECTORS

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on

Thursday, December 7, 2017 Tuesday December 12 at 4:30 p.m. in the auditorium of Santa Monica Boulevard Community Charter School,

1022 North Van Ness Avenue, Los Angeles, CA  90038.

 

 

  

FENTON CHARTER PUBLIC SCHOOLS

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes.

 

FCPS:  8928 B Sunland Boulevard, Sun Valley, CA 91352 • (818) 962-3630

FACS:  11828 Gain Street, Lake View Terrace, CA  91342 • (818) 896-7482

SMBCCS:  1022 North Van Ness Avenue, Los Angeles, CA  90038 • (323) 469-0971

FPC:  11351 Dronfield Avenue, Pacoima, CA  91331 • (818) 485-5900

STEM and FCLA:  8926 Sunland Boulevard, Sun Valley, CA  91352 • (818) 962-3636

 

REGULAR MEETING - BOARD OF DIRECTORS

 

December 7, 2017 – 4:30 P.M.

Tuesday December 12 - 4:30 P.M. 

Santa Monica Boulevard Community Charter School

1022 North Van Ness Avenue, Los Angeles, CA  90038

 

AGENDA

 

Instructions for Presentations to the Board by Parents and Citizens

 

The Fenton Charter Public Schools (“Charter Schools”) welcome your participation at the Charter Schools’ Board meetings.  The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the Charter Schools in public.  Your participation assures us of continuing community interest in our Charter Schools.  To assist you in the case of speaking/participating in our meetings, the following guidelines are provided:

 

  1. Agendas are available to all audience members at the door to the meeting.

 

  1. “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Presentations from the Public.” “Presentations from the Public” is set aside for members of the audience to raise issues that are not specifically on the agenda.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.

 

  1. You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.  The total time allocated to agenda items will not exceed thirty (30) minutes per item. 

 

  1. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.

 

  1. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 8928B Sunland Boulevard, Sun Valley, California.

 

  1. PRELIMINARY

 

  1. Call to Order – Chairperson of the Board – Joe Lucente

 

  1. Roll Call – Secretary of the Board – Teresa Elvira, Walter Gomez, Robin Rodriguez, Megan Stevenson

 

  1. Flag Salute – Chair Lucente

 

  1. Additions/Corrections to the Agenda – Chair Lucente

 

  1. Minutes of Previous Regular Meeting - Chair Lucente

 

Minutes of the October 19, 2017 Regular Meeting of the Board of Directors will be presented for approval.

 

It is recommended that the Board approve the minutes of the previous meeting.

 

  1. COMMUNICATIONS

 

  1. Presentations from the Public – Chair Lucente

 

Any persons present desiring to address the Board of Directors on any proper matter.

 

Agenda items:  No individual presentation shall be for more than five (5) minutes and the total time for this purpose shall not exceed thirty (30) minutes per agenda item. 

 

Non-agenda items:  No individual presentation shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes. 

 

Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the Board may give direction to staff following a presentation.

 

  1. Committee/Council Reports

 

  1. Finance Committee – Sarah Ananta, Maria Patrón (FPC); Holly Putman, Robert Zúñiga (SMBCCS); Toni Frear (FCLA); Kelley Christenson (STEM)

Budget, Facilities and Safety Council – Tony Peña, Martin Penner  (FACS)

 

  1. Instruction Committee – Mara Shinn Smith, Nitima Agnus (FPC); Gaby Arroyo, Jennifer Nishimoto (SMBCCS); Veronica Palazzola (FCLA); Angie Castellana Ferri (STEM)

Curriculum and Assessment Council – Christopher Torres (FACS)

 

  1. Personnel Committee – Nina Arguera, Coco Salazar (FPC); Walter Gomez, Robin Rodriguez (SMBCCS); Nicole Langlois (FCLA); Jennifer Pimentel (STEM)

Human Resource and Personnel Council – Rolando Gutierrez (FACS)

 

  1. Parent/Community Advocacy – Krystal Hernandez, Abigail Lopez-Dee (FPC); Ariana Gomez, Bunny Wolfer (SMBCCS); Cecilia Quijano (FCLA); Crisinda Ismail (STEM)

School-Community Relations Council – Elizabeth Jimenez, Cheryl Perkins (FACS)

 

  1. School Site Council
  2. English Learner Advisory Committee

 

  1. Treasurer/CFO’s Report: Cindy Frantz, Client Manager, EdTec – substituting for Kristin Dietz, FCPS Treasurer and Chief Financial Officer

 

The Chief Financial Officer’s assistant, Cindy Frantz, will present the September financial statements, cash flow position, and any variations in revenues and expenditures from the approved 2017-2018 budgets, and October 2017 Financials for all sites.

 

  1. Directors’ Reports

 

  1. Fenton Avenue Charter School (FACS) – Mrs. Stacy Hutter

 

  1. Santa Monica Boulevard Community Charter School (SMBCCS) – Dr. David Riddick

 

  1. Fenton Primary Center (FPC) – Mr. Richard Parra

 

  1. Fenton STEM Academy (STEM) – Mrs. Jennifer Miller

 

  1. Fenton Charter Leadership Academy (FCLA) – Mr. Cary Rabinowitz

 

  1. Executive Director’s Report: Irene Sumida

 

III.      CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items.

 

  1. Recommendation to approve move of Elementary School Counselor from FCLA and STEM to SMBCCS

 

  1. Recommendation to approve continued membership in the California Charter Schools Association (CCSA)

It is recommended that the Board approve the Consent Agenda.

 

  1. ITEMS SCHEDULED FOR ACTION

 

  1. Recommendation to receive and file the June 30, 2017 consolidated audit report for the Fenton Charter Public Schools

 

It is recommended that the Board approve item IV.A.

  1. Recommendation to approve LAUSD Certification of Board Compliance Review

 

It is recommended that the Board approve item IV.B.

 

  1. Recommendation to receive and file revised 2015-2016 and 2016-2017 fiscal year FASB ASC 715 Actuarial Valuation Reports for the Fenton Charter Public Schools post-employment healthcare benefit program

 

            It is recommended that the Board approve item IV.C.

 

  1. Recommendation to approve opening of investment account for Fenton Charter Public Schools at Cathay Wealth Management

 

            It is recommended that the Board approve item IV.D.

 

  1. Recommendation to approve tree trimming at Fenton Avenue Charter School

 

            It is recommended that the Board approve item IV.E.

 

  1. Recommendation to approve Proposition 39 (California Clean Energy Jobs Act) Manager Services fees

 

            It is recommended that the Board approve item IV.F.

 

  1. ITEMS SCHEDULED FOR INFORMATION

 

  1. Update on FCPS OPEB Trust

 

  1. E-Rate Executive Summary
  2. CLOSED SESSION

 

Chair Lucente will make the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54957 (personnel).”

 

Convene to closed session

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYMENT – Instructional Coaches’ Job Description, Job Application and Timeline for Selection

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYMENT – Selection of and Placement of Current and New Administrators

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYMENT – Evaluation Process for Administrators

VII.     RETURN TO OPEN SESSION - ITEMS SCHEDULED FOR ACTION

 

Reconvene to open session

 

Chair Lucente will announce any action taken in Closed Session.

 

VIII.   ANNOUNCEMENTS

  1. ADJOURNMENT

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, January 25, 2018 at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA  91352.

 

 

 

 

 

 

 

 

Americans with Disabilities Act

 

In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meeting of the FCPS Board of Directors, please contact the main office of either Fenton Avenue Charter School or the Fenton Primary Center at (818) 896-7482.  Notification of 72 hours prior to the meeting will enable FCPS to make reasonable arrangements to ensure accommodations and accessibility to this meeting.  Upon request, FCPS shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with disabilities.

Item I.E.1.

                  UNAPPROVED MINUTES

FENTON CHARTER PUBLIC SCHOOLS

BOARD OF DIRECTORS MEETING

 

October 19, 2017

 

A meeting of the Board of Directors of the Fenton Charter Public Schools was held on Thursday, October 19, 2017, at 4:30 p.m. in the boardroom of the Fenton Charter Public Schools, 8928B Sunland Boulevard, Sun Valley, CA 91352.

 

  1. PRELIMINARY

 

  1. Call to Order – Chairperson of the Board – Joe Lucente

 

The Board of Directors meeting was called to order at 4:35 p.m. by Chair Lucente.

 

  1. Roll Call – Secretaries of the Board – Meaghan Berry and Laura Holmes

 

Board Members Present                  

Diane Abeyta, Parent Representative

Gary Borden, Community Representative      

Yvette King-Berg, Community Representative

Daniel Laughlin, Parent Representative

Joe Lucente, Community Representative

Gabriela Montoya, Parent Representative

Walter Wallace, Community Representative

 

Board Members Not Present

 

  1. Flag Salute – Chair Lucente

 

Chair Lucente led the Board and the public in the Pledge of Allegiance.

 

  1. Additions/Corrections to the Agenda – Chair Lucente

 

                        There were no additions or corrections to the agenda.

 

  1. Approval of Minutes

 

Minutes of Previous Regular Meeting – Chair Lucente

 

On MOTION of Daniel Laughlin, SECONDED by Yvette King-Berg and CARRIED by a vote of 6 (YES) and 0 (NO), the minutes of the September 21, 2017 Regular Meeting were approved.

 

Board member Gabriela Montoya joined the meeting immediately following this action.

 

  1. COMMUNICATIONS

 

  1. Presentations from the Public – Chair Lucente

                        There were no presentations from the public.

 

  1. Committee/Council Reports

 

Minutes of all meetings held by any committee and/or council were sent to the Board Members prior to this meeting. 

 

There were no further reports by committees/councils. 

 

  1. Treasurer/CFO’s Report

 

Kristin Dietz, Vice President of EdTec, and Treasurer and CFO of the FCPS, presented monthly profit and loss statements, revenue, expenditures and a year-to-date projections for the Fenton Charter Public Schools.  The following information/reports were presented:

 

  • July/August Financial Update
  • September/October 2017 Financials (all sites):

Forecasted net income for FCPS was $1,711,974, which reflects a decrease of $340,000, with change being related to the following:

  • OPEB true up per latest valuation is -$167,000
  • Enrollment reduction at FACS creates -$46,000
  • Cost of executive search firm and P.O. system at FCPS creates -$70,000

Balance sheet remains strong with cash balances at 8/31/17 of $10,780,266, a decrease of $889,000 compared to year-end due to timing of expenses vs. revenues

 

  1. Directors’ Reports

 

Fenton Avenue Charter School (FACS) – Stacy Carroll Hutter, Director, reported.

 

Santa Monica Boulevard Community Charter School (SMBCCS) – Dr. David Riddick, Director, reported.

 

Fenton Primary Center (FPC) – Richard Parra, Director, reported.

 

Fenton STEM Academy (STEM) – Jennifer Miller, Director, reported.

 

Fenton Charter Leadership Academy (FCLA) –Cary Rabinowitz, Director, reported.

 

  1. Executive Director’s Report

 

Fenton Charter Public Schools (FCPS) – Irene Sumida, Executive Director, reported.

 

III.      CONSENT AGENDA ITEMS

 

  1. Recommendation to approve English Learner (EL) Master Plans for FACS, SMBCCS, FPC, STEM and FCLA

 

On MOTION of Gabriela Montoya, SECONDED by Daniel Laughlin and CARRIED by a vote of 7 (YES) and 0 (NO), the recommendation to approve the Consent Agenda was approved.

 

  1. ITEMS SCHEDULED FOR ACTION

 

  1. Recommendation to receive FASB ASC 715 OPEB report for June 30, 2017

 

On MOTION of Gary Borden, SECONDED by Yvette King-Berg and CARRIED by a vote of 7 (YES) and 0 (NO), the recommendation to receive FASB ASC 715 OPEB report for June 30, 2017 was approved.

 

  1. Recommendation to approve revised Procurement and Purchasing Procedures Policy

 

On MOTION of Yvette King-Berg, SECONDED by Walter Wallace and CARRIED by a vote of 7 (YES) and 0 (NO), the recommendation to approve the revised Procurement and Purchasing Procedures Policy was approved.

 

  1. Recommendation to approve Local Indicators for the California School Dashboard for FACS, SMBCCS, FPC, STEM and FCLA

 

On MOTION of Gary Borden, SECONDED by Gabriela Montoya and CARRIED by a vote of 7 (YES) and 0 (NO), the recommendation to approve Local Indicators for the California School Dashboard for FACS, SMBCCS, FPC, STEM and FCLA was approved.

 

  1. Recommendation to approve opening of investment account for the Fenton Charter Public Schools

 

On MOTION of Gary Borden, SECONDED by Walter Wallace and CARRIED by a vote of 7 (YES) and 0 (NO), the recommendation to approve an investment account for the Fenton Charter Public Schools with an initial investment of $1.5 million was approved.  The Board further directed the Executive Director to transfer the funds and open the investment account by the next meeting of the Board on December 7, 2017.

 

  1. ITEMS SCHEDULED FOR INFORMATION

 

  1. Review of updated Uniform Complaint Policy and Procedures

 

  1. Compliance with LAUSD Resolution: “Keeping Parents Informed:  Charter Transparency”

 

  1. Update on FCPS OPEB Trust

                        These were information items only and no action was taken.

 

  1. CLOSED SESSION

 

Chair Lucente made the following announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54957 – Personnel Matters.”

 

The Board convened to Closed Session at 5:16 p.m.

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYEE APPOINTMENT– Chief Academic Officer

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYMENT – Chief Executive Officer

VII.     RETURN TO OPEN SESSION

The Board reconvened to Open Session at 6:17 p.m.

 

Chair Lucente announced that action had been taken on the following items by the Board of Directors in Closed Session:

 

  1. PERSONNEL: (Government Code 54957)

PUBLIC EMPLOYEE APPOINTMENT– Chief Academic Officer

On MOTION of Gary Borden, SECONDED by Yvette King-Berg and CARRIED by a vote of 7 (YES) and 0 (NO), the Board approved the selection of Dr. David Riddick for the position of Chief Academic Officer.  The position will officially begin on July 1, 2018, but Dr. Riddick will assume an active role in the selection of the Chief Executive Officer and will join the Ad Hoc Planning and Implementation Committee beginning on October 28, 2017.

 

  1. PERSONNEL: (Government Code 54957)

            PUBLIC EMPLOYMENT – Chief Executive Officer

 

The Board reaffirmed its commitment to implementing instructional practices and policies that result in outstanding performance by all students in all areas, with strong academic achievement a key indicator of success. Therefore, as the new leadership structure unfolds, the Chief Academic Officer must be provided with every resource to achieve outstanding and sustainable results at each of the Fenton schools.  The transition of leadership should not be merely an increase in the number of leaders directing the organization, not a mere change of titles, but a genuine restructuring of the organization that will lead to improved outcomes for all Fenton students.  

 

On MOTION of Yvette King-Berg, SECONDED by Gabriela Montoya and CARRIED by a vote of 7 (YES) and 0 (NO), the Board approved the following:

 

  • the selection of the following members of the Board of Directors to join the Faculty and Classified Representatives to form the Ad Hoc Planning and Implementation Committee:
  • Joe Lucente
  • Daniel Laughlin
  • the selection of two experienced FCPS teachers to become full-time “Instructional Coaches” to support the work of the Chief Academic Officer beginning in the 2018-2019 school year on a 201-day calendar with the following qualifications and compensation:

-           a minimum of ten years of teaching experience across multiple grade level spans (primary/middle[1]; middle/upper[2]; primary/upper[3]);

-           experience fulfilling a variety of FCPS leadership roles, such as Faculty Representative, council/committee co-chair, or Lead Teacher;

-           Preferred:  Master’s degree and work at multiple Fenton sites;

-           an all inclusive salary (no additional stipends will be applicable such as the stipend for a master’s degree or National Board Certification) starting at $90,000 and reaching a maximum of $100,000 (the starting salary dependent on the teacher’s current base salary as determined by “step” and “column” placement);

  • the completion of a job description for the Instructional Coaches by the Executive Director and the Chief Academic Officer with minimum and preferred qualifications as stated above, and responsibilities directly correlated to the responsibilities of the Chief Academic Officer;
  • the job description for the Instructional Coaches to be presented to the Board for discussion, review and approval at the December 7, 2017 regular meeting of the Board of Directors;
  • the postponement of the hiring of the Chief Executive Officer until June 30, 2020, with the Executive Director continuing to fulfill all aspects of managing the business of the organization through June 30, 2021 with an annual salary equivalent to that allowed by the State Teachers Retirement System for retirees. The CEO will be in place by July 1, 2020 and shadow the E.D. for one year.

It should be noted that the Instructional Coaches’ positions are possible only with the postponement of the hiring of the Chief Executive Officer.  The cost for the search for the CEO was estimated at $70,000, and the CEO’s starting annual salary was set at $180,000. 

 

The Board will continually review the success of this new structure and make a final determination regarding “next steps” during the 2019-2020 school year.  Fiscal considerations will be a major factor, as will the overall success reflected by each school site.

 

VIII.   ANNOUNCEMENTS

 

  1. ADJOURNMENT

 

            The meeting was adjourned at 6:25 p.m.

 

The next regular meeting of the Board of Directors of the Fenton Charter Public Schools will be held on Thursday, December 7, 2017 at 4:30 p.m. in the auditorium of Santa Monica Boulevard Community Charter School, 1022 North Van Ness Avenue, Los Angeles, CA 90038.

 

 

 

 

 

Respectfully submitted:

 

 

 

______________________________                        ___________________________

Meaghan Berry                                                           Laura Holmes 

Secretary of the Board                                     Secretary of the Board

 

 

 

 

  1. C.

 

Committee and Council Reports

 

 

 

Item II.C.1.

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

                                            

Unapproved Minutes

Finance and Safety Committee

                                                           

November 2, 2017

 

A meeting of the Finance and Safety committee was held on Thursday, November 2, 2017 at 2:30 p.m. in the Multi-Purpose Room of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Sarah Ananta, Maria Patron, Co-Chair

 

The Finance and Safety Committee meeting was called to order at 2:35 p.m. by Council Co-Chair, Sarah Ananta.

           

Roll Call:                    Annie Yi, Brianna Ellis, Co-Secretary

 

Members Present: Members Present:         Max Schafer, Sarah Ananta, Maria Patron, Brianna Ellis, Annie Yi, Mimi Whang, Richard Parra, Barbara Aragon

 

 

Additions/Corrections to the Agenda: Sarah Ananta, Maria Patron, Co-Chair

 

There were none.

 

Approval of Minutes from September 12, 2017: Sarah Ananta, Maria Patron, Co-Chair

            

Item #1                       Minutes from the September 14, 2017 meeting of the Finance and Safety Committee

                                    (Motion to Approve)

 

On MOTION of Maria Patron, SECONDED by Brianna Ellis, and CARRIED, the Minutes of the Finance and Safety Committee Meeting of September 14, 2017 were approved as submitted.

 

Presentations from the Public:  Sarah Ananta, Maria Patron, Co-Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

            

There were none.

 

Old Business:            

 

There was no old business.

           

New Business:                      

 

Item #3     Suggestions or Questions Related to Placement of Directors, FPC Members of the

Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee reported that they are soliciting questions and suggestions from staff as to how Directors will be placed and how placement of school-based leadership should proceed.  They shared that the goal is to articulate a "process" that is consistent and equitable.

 

They further reported that two Directors will be needed to fill the openings at FACS due to Stacy Hutter’s retirement, and at SMBCCS due to the hiring of David Riddick as CAO.  Only current members of the FCPS administrative team will be considered for placement at FACS and SMBCCS as Directors.  This will, in turn, create a domino effect, where other administrative positions will be opened.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding placement of Directors by November 17, as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Item #4     Administrators’ Evaluations, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee reported they are discussing refining the administrator’s evaluation process.  Mrs. Sumida has suggested limiting the administration evaluation to "Leadership Characteristics" only with comments for fulfillment of job responsibilities.

 

Faculty Representatives requested that staff share any suggestions or ideas regarding the administrators’ evaluation.

 

Item #5     FCPS Core Values, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the creation of FCPS Core Values which will represent FCPS’ mission, vision, and what we stand for now and in the future.  Core Values should be two to three words, simple and easy to understand.  Any ideas or suggestions should be shared with faculty representatives prior to their Ad Hoc Planning and Implementation Committee scheduled for Saturday, November 18th.

 

Item #6     FCPS Instructional Coaches, FPC Members of the Ad Hoc Planning and Implementation Committee

              (Informational)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the draft of Instructional Coaches job description which was emailed to all of FCPS.  The Instructional Coaches job description is scheduled for approval at the December 7th FCPS Board meeting.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding the Instructional Coaches job description by November 17th as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Announcements:

There were no announcements.

 

Next Regular Meeting:  TBD

 

Adjournment:          

 

On MOTION of Mimi Whang, SECONDED by Brianna Ellis, and CARRIED, the Personnel Committee meeting adjourned at 3:38 p.m.        

 

Minutes respectfully submitted by: Annie Yi Secretary

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Finance Committee

 

November 28, 2017

 

A meeting of the Finance Committee was held on Tuesday, November 28, 2017 at 7:38 a.m. in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order:            Kelley Christenson, Chair

 

Roll Call:                    Paige Piper, Secretary

 

Members Present: Kelley Christenson, Paige Piper, Dominica Yasuda, Jennifer Miller, Ana Gutierrez

 

Excused Members: Raquel Contreras and David Valle

 

Non-Committee Members Present: Crisinda Ismail, Lauren Cappelli, Alejandra Muñoz

 

Additions/Corrections to the Agenda:  None

           

Approval of Minutes: Kelley Christenson- Chairperson

 

Item #1                       Minutes from the October 6, 2017 meeting of the Fenton STEM Finance Committee

                                    (Motion to Approve)

 

On MOTION of Dominica Yasuda, SECONDED by Paige Piper, and CARRIED, the minutes from the October 6, 2017 meeting of the Finance Committee were approved.

 

Presentations from the Public:  None

 

Item #2                       Any persons desiring to address the Fenton STEM Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:            None

 

 

New Business:          

 

Item #3           Budget Update, Jennifer Miller, STEM Director

                       (Informational Item)

 

Mrs. Miller informed the committee that at the October board meeting, EdTec gave their financial report indicating that STEM was projected to end the year with a balance of $67,000. The $67,000 would become part of the reserves if it is remaining at the end of the year. The reason for the surplus is due to enrollment and carefully monitoring expenditures. During October, Mrs. Miller, Mr. Rabinowitz, Mrs. Sumida, Cindy Frantz, and Kristin Dietz met to discuss budgetary concerns. In an effort to balance the budgets for both schools, it was decided that Toni Frear would transfer to Santa Monica Boulevard Community Charter School after the winter break to assume the role of school counselor. Due to Toni Frear leaving and the percentage of shared staff that STEM will be paying for, STEM is now on track to end the year with a $45,000 surplus. Mrs. Miller reminded the committee that enrollment and ADA are the two biggest influences on a school’s budget. The budget is based on 96.5% ADA (Average Daily Attendance). In October, the ADA for the school was 98.1%. Mrs. Miller reminded all teachers to capture as many absences as possible.

 

Item #4           Scholastic Book Fair Profit, Jennifer Miller, STEM Director

                        (Motion to Approve)

 

Mrs. Miller presented the committee with the payment options for the profit from the Scholastic Book Fair Fundraiser. The total sales were $5,700. A cash payment would be 25% of sales, after splitting with FCLA, which would be $710 to STEM. Another option is receiving the profit in Scholastic Dollars. This would allow for 50% of sales and after splitting with FCLA, would result in $1,420 in Scholastic Dollars, which could be used on anything from the Scholastic Catalogue. The committee decided to go with the Scholastic Dollars payment option and would like to explore the possibility of building a school library. This idea will be discussed with the staff at future meetings.

 

On MOTION of Paige Piper, SECONDED by Dominica Yasuda, and CARRIED, the Scholastic Book Fair Profit payment option was approved

 

Announcements:       None

 

 

Next Regular Meeting:         TBD

 

 

Adjournment: On MOTION of Dominica Yasuda, SECONDED by Ana Gutierrez, and CARRIED, the Finance Committee adjourned at 7:59 a.m. 

 

 

Minutes respectfully submitted by: Paige Piper

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Blvd. Community Charter School

 

Unapproved Minutes of the Finance Committee

 

Tuesday, November 28th, 2017

7:15 a.m. – Auditorium

 

 

                                                         MINUTES

 

A meeting of the SMBCCS Finance Committee was held on Tuesday, August 29, 2017 at 7:15 am in the auditorium of Santa Monica Blvd. Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, CA. 90038

 

Call to Order:            Robert Zúñiga and Holly Putnam, Co-Chairs

 

The Finance Committee was called to order at 7:20 am by Co-Chairs Holly Putnam and Robert Zúñiga.

 

Roll Call:                    Robert Zúñiga and Holly Putnam, Co-Chairs

 

Finance Committee members present: Dr. David Riddick, Holly Putnam, Robert Zúñiga, Joycelyn O’Brien, AJ Smith, Rocio Muñoz, Sandra Campos, Richard Castro, Emily Bacon, Gloria Munguia, Aaron Veals, and Marcela Guerrero

 

Excused Members:  Monica Castañeda,

 

Additions/Corrections to the Agenda: Robert Zúñiga and Holly Putnam, Co-Chairs

 

Item #7, Travel Reimbursement Form, was added to the agenda.

 

Presentations from the Public: Robert Zúñiga and Holly Putnam, Co-Chairs

 

There were no presentations from the public.

 

Item #1                       Approval of Minutes from the August 29, 2017 Finance Committee: Robert Zúñiga and Holly Putnam, Co-Chairs (Motion to Approve)

 

On MOTION of Rocio Munoz, and SECONDED by Joycelyn O’Brien and CARRIED,                 the minutes of the August 29, 2017 Finance Committee meeting were approved as submitted.     

 

Item #2                       Any persons desiring to address the Finance Committee on any proper matter.

 

There were no persons wishing to address the committee.

 

Item #3                       Old Business:

 

There was no Old Business.

New Business:

 

Item #4                       Local Indicators For The California School Dashboard For FACS, FPC, SMBCCS, FCLA, And STEM, Dr. David Riddick, Director (Informational Item)

Dr. Riddick presented a summary of SMBCCS’s report that will be submitted to the California School Dashboard by December 1st.  We have currently met the goals and standards for each of the given priorities.                       

Item #5                       Facilities Update, Dr. David Riddick, Director (Informational Item)

Dr. Riddick presented current and future facilities updates.  Current work is being done on the fence that faces Van Ness Avenue, including the planting of trees along the fence.  DSA work is ongoing to finish the last few DSA requirements, and may be finished by winter break.  The location of a marque is being discussed.  There are higher security options being looked at for the main entrance to the school and the parent center.  Over winter break, the last few corkboards will be installed.  The asphalt on the playground will be resurfaced over summer. 

Item #6                       Review Of Financials, Dr. David Riddick, Director (Informational Item)

Dr. Riddick presented information on the current budget of SMBCCS.  While the attendance is slightly lower than initially projected, the current financials are still strong, partly due to ADA being above forecast. 

Item #7                       Travel Reimbursement Request Form, Dr. David Riddick, Director (Informational Item)

 

Dr. Riddick presented a form on travel reimbursement requests that is now in effect.  In accordance with the new procedure, employees will front the initial cost and then be reimbursed by the organization. Reimbursements will need to be submitted within 60 days. 

 

Announcements: There were no announcements.

 

Next Regular Meeting:

 

The next regular meeting of the SMBCCS Finance Committee will be announced at a later date.

 

Adjournment: 

 

            On MOTION of Joycelyn O’Brien, and SECONDED by Gloria Munguia and

            CARRIED, the November 28th, 2017 meeting of the SMBCCS Finance Committee was

             adjourned at 7:52 am.

                       

Minutes respectfully submitted by: AJ Smith & Joycelyn O’Brien

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Leadership Academy

 

Unapproved Minutes of the Finance Committee

 

November 29, 2017

 

A meeting of the Personnel Committee was held on Wednesday November 29, 2017 at 7:37 a.m. in the Hands on Lab at Fenton Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

                                                          

Call to Order:            Toni Frear – Chairperson

 

The Finance Committee meeting was called to order at 7:37 a.m. by Chair, Tony Frear.

 

Roll Call:                    Jennifer Hines – Secretary

 

Finance Committee Members Present: Toni Frear, Jennifer Hines, Brennan Mack, Cary Rabinowitz.

 

Non-committee Members: Lindsay Porter, Veronica Palazzoia, Cecilia Quijanno

 

Members Excused: Tony Mata, Raquel Contreras, David Valle

 

Additions/Corrections to the Agenda:  Toni Frear – Chairperson

 

There were no additions/correction to the agenda.

           

Approval of the Minutes: Toni Frear, Chairperson

 

Item #1                       Minutes from the October 12, 2017 meeting of the Fenton Charter Leadership Finance Committee (Motion to Approve)

 

On MOTION of Brennan Mack, SECONDED by Jennifer Hines and CARRIED, the minutes from October 12, 2017 meeting were approved.

 

Presentations from the Public:  Toni Frear - Chairperson

 

Item #2                       Any persons desiring to address the Finance Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:            None

 

New Business:

 

Item #3                       Review of Financials, Cary Rabinowitz, FCLA Director (Informational Item)       

 

Cary Rabinowitz presented that FCLA was taking measures to reduce the school’s expenses due to a lower than projected budget. Steps include moving Toni Frear, the school counselor, to SMBCCS as well as a reduced budget to office supplies as well as tech consumables. After winter break, there will be more discussion about attendance incentives for students and ways to increase ADA.

 

Item #4                       2017-2018 Scholastic Book Fair, Cary Rabinowitz, FCLA Director (Motion to Approve)

 

Mr. Rabinowitz presented to the committee that the total sales for the Scholastic Book Fair was $5,683.10.  A cash payment of the funds would allow the schools to receive 25% of sales or $1,420.77. The other option is receiving the profit in Scholastic Dollars.  Scholastic Dollars can be used to purchase items included in the Scholastic Catalogue.  This includes the Scholastic Magazines teachers currently integrate in instruction.  Receiving the funds from the Book Fair in Scholastic Dollars would award the Academy 50% of sales, or $2,841.55.  This number will then be broken in half for each school, totaling $1,420.77 for each Academy. Funds will then be evenly disbursed among grade levels.  The committee voted to approve the option of taking the Scholastic Dollars.

 

On MOTION of Jennifer Hines, SECONDED by Brennan Mack, and CARRIED, the committee voted unanimously to receive Scholastic Dollars and spend the book fair proceeds through the Scholastic Catalog.

 

Announcements: NONE

 

Next Regular Meeting: TBD

 

Adjournment:

 

On MOTION of Jennifer Hines, SECONDED by Brennan Mack, and CARRIED, the Finance Committee adjourned at 7:53 am.

 

Minutes respectfully submitted by: Jennifer Hines

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

 

Unapproved Minutes of the

Budget, Facilities and Safety Council

 

December 1, 2017

 

A meeting of the Budget, Facilities and Safety Council was held on Friday, December 1, 2017, at 7:14 a.m. in the Conference room of Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, CA. 91342.

 

Call to Order:    Martin Penner, Co-Chair

 

The Budget, Facilities and Safety Council Meeting was called to order at 7:14 a.m. by Co-Chair Martin Penner.

 

Roll Call:            Mary Ann McPherson, Secretary

 

Members Present                          Members Absent                           Others Present

 

See attached sign-in sheet for members present, members absent, members excused and others present.

 

Additions/Corrections to the Agenda: Martin Penner, Co-Chair

 

There were no additions or corrections to the agenda.

 

Item #1                      

 

Minutes from the October 13, 2017 meeting of the Budget, Facilities and Safety Council

(Motion to Approve)

 

On MOTION of Vanessa Ettleman, SECONDED by Mary Ann McPherson, and CARRIED, the Minutes of the Budget, Facilities and Safety Council Meeting of October 13, 2017, were approved as presented.

 

Presentations from the Public: Martin Penner, Co-Chair

 

Item #2                      

 

Any persons desiring to address the Budget, Facilities and Safety Council on any proper matter.

 

Old Business:

 

Item #3                      

 

Fundraising Update, Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item only. Director Hutter informed the council that proceeds from the fall free dress fundraiser totaled $408.00.  These funds contributed to the cost of the fall field trips.  The schoolwide chocolate fundraiser total sales were $18,745.  Fenton’s net profit from the sale was $7,792.42. There is another free dress fundraiser scheduled for some time next March.

 

Item #4

 

Local Control Accountability Plan (LCAP), Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item. Stacy Carroll Hutter discussed the Local Control Accountability Plan (LCAP) a 3-year plan that is updated annually.  The LCAP report will be reviewed and worked on as soon as the template for the report has arrived.

 

Item #5

 

Facilities Update, Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item only. Director Hutter informed the council that there was mandatory tree trimming done on campus for safety reasons that totaled approximately $25,000 and that this cost was not originally in the budget.  Also, other minor repairs were completed over the course of the fall break.  During the winter break future routine maintenance updates will take place such as miscellaneous painting and other repairs.

 

Item #6

 

Review of Financials, Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item. Director Stacy Carroll Hutter presented and reviewed the budget, which was based on a projected enrollment of 775 students and an ADA of 96.5. Our actual enrollment today is at 779 students and our current ADA is over 97%.  Both the enrollment and ADA figures are both higher than had been previously planned for.

 

Item #7

 

Scholastic Book Fair-Funds Allocation, Stacy Carroll Hutter, FACS Director

(Motion to Approve)

 

On MOTION of Fanny Adnitt, SECONDED by Karen Scharf, and CARRIED, the funds received from the proceeds of the book fair will be used for purchasing the Scholastic News Magazine.  A suggestion was brought up that any remaining funds leftover would be used for the purpose of updating popular series chapter books for students use in the library.

 

 Item #8

 

Local Indicators for the California School Dashboard, Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item.  Director Hutter informed the council that the California School Dashboard Equity Report is a new report used to measure school effectiveness based on a number of factors other than test scores, including such indicators as absenteeism, suspension rates, and English Language Learner Progress.  It was recently made public and replaces the new API report.

 

Item #9

 

Travel Reimbursement Request Form, Stacy Carroll Hutter, FACS Director

(Informational Item)

 

This was an information item.  Director Hutter presented a new form to the council that was created by Mrs. Sumida in order to demonstrate fiscal compliance and accountability.   It is a new form that will need to be filled out by all those attending conferences detailing meals and travel expenses.  Employees will pay with their own funds and then be reimbursed when the form is submitted within 60 days.

 

Announcements

 

There were no announcements.

 

Next Regular Meeting: To be determined

 

Adjournment

 

By order of GENERAL CONSENSUS, the Budget, Facilities and Safety Council adjourned at 7:57 a.m. The next regular meeting of the council is to be determined.

 

Respectfully submitted by Mary Ann McPherson.

 

 

 

Item II.C.2.

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

 Instruction Committee

October 18, 2017

MINUTES

Call to Order:    Gaby Arroyo, Co-Chair

A meeting of the Instruction Committee was held on Wednesday, August 30, 2017, at 7:02 a.m. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Roll Call:            Beth Henschel, Secretary

Instruction Committee Members Present: Gaby Arroyo, Grisel Benn, Caroline Engel, Jennifer Flynn, Beth Henschel, Marie Kirakossian, Kimberly Kiser, Anya Logvinsky, Bernadette Montajes, Lisa Morales, Evelyn Neglia, Jennifer Nishimoto, Kyra Requiestas, David Riddick, Sirui Thomassian, and Fabiola Vega

 

Excused Members: Jennifer Allen

 

Non-Committee Members Present: Teresa Elvira 

 

Additions/Corrections to the Agenda:  Gaby Arroyo, Co-Chair

It was asked if anyone would volunteer to be an alternate secretary. Jennifer Flynn volunteered.

 

Approval of Minutes: Gaby Arroyo, Co-Chair

 

Item #1           Minutes from the August 30, 2017 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Lisa Morales, SECONDED by Caroline Engel, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Gaby Arroyo, Co-Chair

Item #2               Any persons desiring to address the Instruction Committee on any

                            proper matter.

 

Old Business:   No old business.

 

New Business:

Item #3               Language Appraisal Team, Dr. David Riddick, SMBCCS Director (Informational)

                           

SMBCCS utilizes a Language Appraisal Team (LAT).  In alignment with the LAUSD LAT, the SMBCCS LAT is charged with the responsibility of monitoring and supporting the progress of all English Learners. SMBCCS utilizes a Language Appraisal Team (LAT).  In alignment with the LAUSD LAT, the SMBCCS LAT is charged with the responsibility of monitoring and supporting the progress of all English Learners. The LAT ensures that:

  • ELs are monitored to ensure appropriate instruction, support and intervention strategies are provided to accelerate the language progress of all English Learners (ELs), including Long Term English Learners (LTELs).
  • Reclassified Fluent English Proficient (RFEP) students continue to make progress and achieve academic proficiency after reclassification.

 

Item #4               EL Master Plan, Dr. David Riddick, SMBCCS Director (Informational)

                           

The EL Master Plan was reviewed by the Instruction Committee.  The EL Master Plan includes answers to the following questions: the number of EL’s, how we assess our EL students (MAP, Benchmark ELA, and ELPAC, which will start in in Spring 2018), the instructional program to support EL’s, instructional support (EL leads), how ELD is integrated/designated (40 minute block and integrated through core curriculum), how programs were decided upon (reviewed all available approved programs), who delivers instruction (classroom teachers), and how is the program evaluated (Instruction Committee, etc. and monitor RFEP). (See EL Master Plan 2017-2018)

                             

Item #5               SMBCCS Academic Achievement, David Riddick, SMBCCS Director

                            (Informational)

 

The official California Assessment of Student Performance and Progress (CAASPP) scores were released in September.  SMBCCS has consistently increased student achievement on the CAASPP in both reading (ELA) and mathematics from 2015 to 2017.  In ELA, LAUSD had an increase of 1% and the state did not show growth as measured by the CAASPP in 2017.  In Math, LAUSD and the state had an increase of 1% as measured by the percentage of students that met or exceeded the standard in 2017.   SMBCCS grew 2% in ELA and 3% in Math in 2017.  Perhaps our most significant area of growth is that of our RFEP students.  In ELA, 57% of SMBCCS met or exceeded standards compared to 43% in LAUSD and 58% across the state in 2017.  In Math, 48% of SMBCCS met or exceeded standards compared to 31% in LAUSD and 41% across the state in 2017.

 

Item #6               Mole Day, Gaby Arroyo, Instruction Co-Chair (Informational)

                           

The SMBCCS STEAM Leads have organized Mole Day.  Mole Day is celebrated annually on October 23 from 6:02 a.m. to 6:02 p.m.  It celebrates Avogadro’s Number (6.02 x 10^23), which is a basic measuring unit in chemistry. Mole Day was created as a way to foster interest in chemistry with various activities related to chemistry and /or moles. This is the kick-off for Chemistry Week.  A.J. Smith will send out a PowerPoint one for Pre-K-2 and one for 3-6. Supplies will be distributed to classrooms. Please do not dispose of materials in the sink. Please also add pictures from the day to Google Drive.

                                   

Item #7               Fluency, Dr. David Riddick, SMBCCS Director (Informational)

 

The teachers will use One Minute Oral Reading Fluency Quick Checks from the Foundational Skills Assessment Book. The rubric Score in Gradebook Benchmark measures fluency through: 1) Phrasing and Fluency; 2) Intonation; and 3) Comprehension. The Max Score for students on Grade Level is 12 out of 12. The Max Score Below Grade Level is 8 out of 12. See Instructions on page 166-169 of Foundational Skills Assessment Book for implementation.

          

Item #8               Professional Development, Dr. David Riddick, SMBCCS Director (Informational)

 

SMBCCS had an excellent Professional Development Day on October 6th.  All teachers participated in a workshop from MobyMax which provided our teachers with adaptive learning tools to help differentiate the curriculum for our diverse learners.  A special thank you to our ELD Leads (Teresa Elvira, Bunny Wolfer, Walter Gomez) and our STEAM Leads (Robin Rodriguez, AJ Smith, Gaby Arroyo, Jennifer Nishimoto) for doing an outstanding job uniting STEAM and ELD to engage student learning. Our next PD is scheduled for January 18, 2018. It will be a minimum day.

 

Item #9               LAUSD Oversight Visit, Dr. David Riddick, SMBCCS Director (Informational)

 

Our LAUSD Oversight Visit will be March 8, 2018. We are the last Fenton school to have the

LAUSD visit.

 

Item #10             Literacy Day, Gaby Arroyo, Instruction Co-Chair (Informational)

 

The first Literacy Day will be on October 31. The grade-levels will be participating in a variety of

activities. Gaby Arroyo will be picking up books for the students.

 

Announcements

 

Dr. Riddick would like to say thank you for an excellent DVR visit.  He wants to thank Kristine Khachian and Judy Werner for all of their guidance and direction for this positive outcome.  They put in a tremendous amount of work to make this visit a success. The lead DVR team member was complimentary of our clean campus, our hospitality, systems in place for student learning, and the collaborative nature of our school. We had one item for Corrective Action, but this was an area for one of our Special Education vendors to fix.  Our SMBCCS Special Education and General Education teams had no findings! 

 

Next Regular Meeting:        TBD

 

Adjournment

 

On MOTION of Jennifer Flynn, SECONDED by Marie Kirakossian, and CARRIED, the Instruction Committee adjourned at 7:51 a.m. 

 

  

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

 

Unapproved Minutes of the

Instruction Committee

 

October 24, 2017

 

A meeting of the Instruction Committee was held on Tuesday, October 24, 2017 at 7:16 AM in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Mara Shinn Smith, Council Co-Chair

 

The Instruction Committee Meeting was called to order at 7:16 AM by Co-Chair, Mara Shinn Smith.   

            

Roll Call:                    Nina Arguera, Secretary

 

Members Present: Nitima Angus, Mara Shinn Smith, Nina Arguera, Karen Knapp, Coco Salazar, Diana Lucas, Jacqueline Penner, Lisa Ibarra, Krystal Rodriguez, Vanessa Sarnecki, Maria Cardenas, Maria Reyes, Maria Reyes, Richard Parra, Barbara Aragón, Michelle Holloway

 

Members Excused: Judy Lee, Maritza Avila, Laurie Perez, Tiffany Crawford

 

Members Absent: None

            

Additions/Corrections to the Agenda: Nitima Angus, Council Co-Chair

 

The following item was corrected in the agenda.

 

Item #4 Intervention Flow Map was revised to be a Motion to Approve instead of an Informational Item.

 

Approval of Minutes from October 5, 2017: Mara Shinn Smith and Nitima Angus, Council Co-Chairs

            

Item #1                       Minutes from the October 5, 2017 meeting of the Instruction Committee.

                                    (Motion to Approve)

 

On MOTION of Jacqueline Penner, SECONDED by Krystal Rodriguez and CARRIED, the Minutes of the Instruction Committee Meeting of October 5, 2017 were approved as submitted.

 

Presentations from the Public:  Mara Shinn Smith and Nitima Angus, Council Co-Chairs

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

            

Old Business:                                               

 

There was no Old Business.

 

New Business:

 

Item #4                       Intervention Flow Map, Richard Parra, Director & Michelle Holloway, Administrative Coordinator

(Motion to Approve)

 

The Intervention Flow Map was presented and discussed on October 6, 2017. The tier one chart was shared with the committee. A question was raised as to how teachers should proceed when a struggling student has a documented history of SSTs and COSTs throughout various grade levels. In such cases, the SST should reconvene to determine whether or not to assess the student. Typically, if there is no progress, the student should be evaluated. However, not all low-performing students should be assessed for an IEP. Students who do not show growth with consistent intervention may be considered for an evaluation, whereas students who are low-performing and show mild growth in the low-performing range might be given more time. There are various factors influencing why they may be struggling (unstable residence, limited exposure to academic content, etc). A student who is struggling may be learning at a slower pace, but if post assessments indicate growth, that student is still learning. In regards to intervention, second grade stated that reading comprehension is a main standard that many students struggle with.  The grade level will add reading comprehension to their SMART goals for Round 3. Currently, their Round 1 and Round 2 SMART goals have addressed foundational skills and fluency.

 

On MOTION of Lisa Ibarra, SECONDED by Diana Lucas, and CARRIED, the Intervention Flow Chart has been approved.

 

Item #5                       MAP Fall Testing Data & Fall Parent Conference, Barbara Aragón, Assistant Director & Mara Shinn Smith, Reading Intervention Specialist

(Motion to Approve)

 

Ms. Aragón and Mrs. Shinn Smith shared the Parent Conference Quick

Guide with the committee for staff to share during parent conferences, which was also used last year during fall conferences. It is a brief explanation of what MAP testing is, its purpose, how we use MAP scores, information on testing periods, and additional parent information. Mrs. Shinn Smith shared a sample Student Progress Report for MAP, which shows both Math and Reading assessments and what the scores indicate. She will review the data with each grade level. Second grade teachers will have more data since students took the test in first grade as well. Teachers should show parents how to read the results and what the results indicate during parent conferences. Included is a section titled “Student Status Norms,” where teachers can highlight where a student has scored so parents can understand at what grade level their child is currently performing at. It also shows the student’s lexile level, which is beneficial to parents when searching for library or Scholastic books that match their child’s reading level. Kindergarten can likely share this information in their second parent conference since ESGI is already informative and detailed.

 

On MOTION of Krystal Rodriguez, SECONDED by Nitima Angus, and CARRIED, the MAP Fall Testing Data & Fall Parent Conference has been approved.  

 

Item #6                       Round 1 Smart Goals Results, Mara Shinn Smith, Reading Intervention Specialist

(Informational Item)

 

We have received useful data regarding the SMART goal results. Kindergarten is focusing on the weekly letter sounds (students are encouraged to learn all letter sounds, but are held most accountable for the ones formally introduced in the curriculum). First grade is focusing on Kindergarten Smart Start Words. Second grade is focusing on Fry’s List of First 100 Words. Mrs. Shinn Smith demonstrated what she is able to view on Illuminate based on what is being assessed. For example, if she accesses Fry Sight Words on Illuminate as a skills assessment, she is able to test a student on the sight words and print flash cards, as well as a letter for parents indicating how many times their child has taken the assessment and what they scored. A custom report will be able to generate assessment information such as a student’s initial score, as well as their latest score. When no progress is shown, students can be monitored. Lead teachers will further discuss how to use this information at their lead teacher meeting.

 

Item #7                       Organized Play, Barbara Aragón, Assistant Director

(Informational Item)

 

On October 3, Ms. Aragón and three general education Teacher Assistants traveled to Synergy/Quincy Jones Elementary School to attend a presentation on Organized Play. They returned with ideas to implement at FPC. One idea was to initiate a “Recess Rockstar,” a student from each class whose job will be to help TA’s collect yard equipment and be recess leaders. We are considering moving all playground equipment off the yard to establish a check-out system instead. A great deal of equipment is getting damaged or thrown over the gate. The TA’s are currently working on a memorable chant for students to recite before playing, which will highlight how to be safe, respectful, and responsible on the yard. They are also exploring ways to have the children “stop” and focus their attention on the supervision aides when the whistle blows, which signals the end of recess. The ideal cue would indicate students should freeze their movement entirely (hands and feet). Ms. Aragón is also going to explore some other options the team observed and contact Playworks to see how they can assist FPC in refining our recess procedures.

 

Announcements:  None

            

Next Regular Meeting: TBA

 

Adjournment: On MOTION of Vanessa Sarnecki, SECONDED by Lisa Ibarra, and CARRIED, the Instruction Committee Meeting was adjourned at 7:54 AM.

 

Minutes respectfully submitted by: Nina Arguera

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

Unapproved Minutes of the

Instruction Committee

November 2, 2017

 

A meeting of the Instruction Committee was held on Thursday, November 2, 2017 at 2:35 p.m. in the Multi-Purpose Room of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Mara Shinn Smith and Nitima Angus, Council Co-Chair

 

The Instruction Committee Meeting was called to order at 2:35 p.m. by Council Co-Chair, Mara Shinn Smith.

 

Roll Call:                    Nina Arguera, Secretary

 

Members Present: Nitima Angus, Nina Arguera, Coco Salazar, Diana Lucas, Jacqueline Penner, Krystal Rodriguez, Vanessa Sarnecki, Maria Cardenas, Maria Reyes, Maritza Avila, Richard Parra, Michelle Holloway, Tiffany Crawford, Mara Shinn Smith, Judy Lee

 

Members Excused: Karen Knapp, Laurie Perez, Lisa Ibarra, Barbara Aragón

 

Members Absent: Maria Reyes

 

Additions/Corrections to the Agenda: Mara Shinn Smith and Nitima Angus, Council Co-Chair

 

There were no additions or corrections to the agenda.

 

Approval of Minutes from October 24, 2017: Mara Shinn Smith and Nitima Angus, Council Co-Chair

 

Item #1                       Minutes from the October 24, 2017 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Jacqueline Penner, SECONDED by Tiffany Crawford, and CARRIED, the Minutes of the Instruction Committee Meeting of October 24, 2017 were approved as submitted.

 

Presentations from the Public: Mara Shinn Smith and Nitima Angus, Council Co-Chair

 

Item #2                       Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:        

           

There was no Old Business.

                                   

New Business:

Item #3                       Suggestions or Questions Related to Placement of Directors, FPC Members of the Ad Hoc Planning and Implementation Committee (Discussion)

 

Information regarding the placement of directors was shared with the entire FCPS organization for review, with the purpose of soliciting questions and suggestions from each school. The FPC Members of the Ad Hoc Planning and Implementation Committee (faculty representatives) requested that staff share any further questions or suggestions with them by November 17.

 

Staff members contributed the following suggestions:

  • Those interested in the Director or any administrator position should go through an application and interview process, as has been done historically.
  • The hiring committee should come from the school that is hiring the administrators.  
  • If the hiring committee is going to include members from all schools, then it should include at least one additional member of the school in which the position will be filled (FACS and SMBCCS).
  • The hiring committee needs to ensure the staff and Director are compatible in order to maintain the thriving school culture.

 

Staff members requested clarification on the following items:

  • Will the Ad Hoc Planning and Implementation Committee be involved in the placement of the new Directors at FACS and SMBCCS?

 

Item #4                    Administrators’ Evaluations, FPC Members of the Ad Hoc Planning and

                                 Implementation Committee (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee requested staff members analyze the administrators’ evaluations in order to determine which components are observable and contribute any suggestions. Formerly, many staff members marked “Not Applicable” on the evaluations since many of the job descriptions are not observable to teachers, who are in the classroom and cannot give input for certain matters.  Staff are welcome to email any further questions or suggestions to the FPC Members of the Ad Hoc Planning and Implementation Committee (faculty representatives).

 

Staff members contributed the following suggestions:

  • Keep both job responsibilities and leadership characteristics.
  • For Job Responsibilities, it should just be Meeting or Not Meeting; remove Not Applicable and
  • Keep Leadership Characteristics, but review the evaluation rubric.
  • Clarify how the scores are compiled.
  • Staff would like to review a hard copy of the evaluation template.

 

Item #5                       FCPS Core Values, FPC Members of the Ad Hoc Planning and Implementation  Committee (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee requested staff members brainstorm core values that can be submitted for consideration as our FCPS organization-wide values. They should be clear and memorable for adults and students while also representing our organization’s values.  Ideas will be shared at the November 18th Ad Hoc Planning and Implementation Committee meeting.

 

Item #6                       FCPS Instructional Coaches, FPC Members of the Ad Hoc Planning and

                                    Implementation Committee (Informational)

 

Information regarding the FCPS Instructional Coaches position was shared with all FCPS staff members for review.  The FPC members of the Ad Hoc Planning and Implementation Committee requested staff members review the information once again and share any questions, comments, or concerns. One representative from each school will be on the interview committee.  

 

Staff members presented the following questions and requested clarification on the following items:

  • Please clarify Job Description as it is very extensive.  Is this an administrative role?  Many of the items are listed under other administrative job descriptions.
  • What role will the instructional coaches have in supporting the established programs at each school site?
  • Moving forward, when the CEO has been hired, will the budget still allow the instructional coach positions?

 

Staff members are welcome to e-mail any further questions or suggestions to the FPC Members of the Ad Hoc Planning and Implementation Committee (faculty representatives).

 

Announcements: None

 

Next Regular Meeting:  TBD

 

Adjournment: On MOTION of Maritza Avila, SECONDED by Jacqueline Penner, and CARRIED, the Instruction Committee Meeting was adjourned at 3:38 p.m.

 

Minutes respectfully submitted by: Nina Arguera

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton Avenue Charter School

Unapproved Minutes of the Curriculum and Assessment Council

 

November 7, 2017

 

A meeting of the Curriculum and Assessment Council was held on Tuesday, November 7, 2017 at 7:19 a.m. in the Conference Room of Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, CA 91342

 

Call to Order:            Christopher Torres – Co-Chair

 

The Curriculum and Assessment Council was called to order at 7:19 a.m. by Co-Chair Christopher Torres

 

Roll Call:                    Fong Chau, Secretary

 

Members Excused:   Lilia Padilla-Zuniga

 

Additions/Corrections to the Agenda: Christopher Torres – Co Chair

 

Presentations from the Public: Christopher Torres – Co-Chair

 

Item #1                       Minutes from the October 12, 2017 meeting of the Curriculum and Assessment Council (Motion to Approve)

 

On MOTION of Lee Melo, SECONDED by Rebecca Williamson, and CARRIED, the minutes of the Curriculum and Assessment Council from October 12, 2017 were approved as submitted.

 

 

Old Business:

 

Item #2                       Any persons desiring to address the Curriculum and Assessment Council on any proper matter.

 

Item #3                      Probationary Observations-First Semester, Stacy Carroll Hutter, FACS Director (Informational Item)

 

                                   All probationary observation lessons for the first semester have been completed.  Mrs. Stacy Hutter is currently meeting with probationary teachers to conduct the post-observation meetings, and these should be completed by the week of parent conferences.

 

Item #4                      Earned Increase Walkthrough Week & Team, Stacy Carroll Hutter,

FACS Director (Informational Item)

 

The Earned Increase Walkthrough week has begun.  The Walkthrough team consists of administrators, faculty representatives, and lead teachers.  Prior to the walkthrough week, the team met to review the protocol for conducting observations.  All walkthroughs will be completed by Thursday, November 9, 2017.

New Business:

 

Item #5                      Afterschool Intervention Program, Meeting ESSA Requirement, Stacy Carroll Hutter, FACS Director (Information Item)

 

                                   Due to new federal legislation, the Supplemental Educational Services (SES) program is no longer provided.  The Every Student Succeeds Act (ESSA) replaced No Child Left Behind (NCLB) and will be fully operational this school year 2017-2018.  In accordance with the new federal guidelines in ESSA, FACS is offering an after school intervention program for identified Title I students and others using the research based literacy program, Words Their Way.  The primary focus of the program is reading (including phonological awareness, phonics/word study, vocabulary, and spelling). 

 

                                   There will be two sessions held—one session from January 9, 2018-February 8, 2018 and one session from February 20, 2018-March 22, 2018.  The program will include 8-10 students per group and two groups per grade level (grades 3-5 only; TK will not be included) for a total of six groups per session.  The classes will be held three days a week from 3:00-4:30 p.m.  Teachers will recommend students who will benefit from the program.  A total of six teachers will be hired for each session to teach the after school classes.  Applications for teachers interested in teaching the program are due to Mrs. Hutter on Friday, November 17, 2017.

 

Item #6                      ELPAC Training Workshop, Leticia Padilla Parra, FACS Asst. Director (Informational Item) 

 

                                   Mrs. Leticia Padilla Parra shared that she attended the ELPAC Training Workshop in Burbank, along with other FCPS administrators.  The main difference between the ELPAC and the CELDT is that the assessment now consists of two separate tests—one for initials and one that is a summative yearly test.  In addition, schools would now have to self-score and designate students as RFEP, IFEP, etc.  We will administer the summative ELPAC assessment in the spring during the week of February 5th, 2018.  

 

Item #7                      Suggestions or Questions Related to Placement of Directors, FACS Members of the Ad Hoc Planning and Implementation Committee (Discussion)

 

                                   Mrs. Barbara Ausherman, Mrs. Mercedes Meeks and Mrs. Leticia Padilla Parra attended the recent Ad Hoc Planning and Implementation Committee meeting in which the placement of FCPS directors was discussed.  The timeline for the placement of directors was shared with the FACS staff at last week’s staff meeting.  Any questions or suggestions regarding the placement of directors should be submitted to Barbara Ausherman, Mercedes Meeks, and Karla Contreras by November 18th

 

Item #8                      FCPS Instructional Coaches, FACS Members of the Ad Hoc Planning and Implementation Committee (Informational)

                                   The FCPS Instructional Coaches job description was provided to the FACS staff at last week’s staff meeting.  The instructional coaches will work closely with the Chief Academic Officer and support his work in planning for instruction across all FCPS schools.  Any questions regarding the position should be submitted to Barbara Ausherman, Mercedes Meeks, and Karla Contreras by November 18th.

 

Item #9                      FCPS Core Values, FACS Members of the Ad Hoc Planning and Implementation Committee (Discussion)

 

                                   The council discussed ideas for core values that reflect the identity of the Fenton Charter Public Schools.  “Children first” was one example that was discussed, as FCPS has always put students first when making any major decisions for the schools.  All staff members are encouraged to share ideas and suggestions for the FCPS Core Values.  Any ideas should be submitted to Barbara Ausherman, Mercedes Meeks, and Karla Contreras by November 18th.

 

Item #10                    Administrators’ Evaluations, FACS Members of the Ad Hoc Planning and Implementation Committee (Discussion)

 

                                   The council discussed possible changes to the current administrators’ evaluations.  Some of the possible changes discussed were making the evaluations more teacher-friendly so that teachers know exactly what they are being asked.  It was also suggested that evaluations should have a stronger emphasis on leadership characteristics than on the administrators’ job descriptions since teachers do not observe most of the tasks administrators complete on a daily basis.  Any further questions or suggestions regarding administrators’ evaluations should be submitted to Barbara Ausherman, Mercedes Meeks, and Karla Contreras by November 18th.

 

Announcements:

 

There were no announcements.

 

 

Next Regular Meeting: TBA

 

 

Adjournment:  

 

On MOTION of Otilia Lopez, SECONDED by Jacqueline Claudio, and CARRIED, the Curriculum and Assessment Council adjourned at 8:05 a.m.

 

Minutes respectfully submitted by: Lee Melo

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

                                                Instruction Committee

 

November 7, 2017

 

MINUTES

A meeting of the Instruction Committee was held on Tuesday, November 7, 2017, at 7:17 a.m. in the Hand on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA 91352

 

Call to Order:    Angie Castellana Ferri, Chair

Roll Call:            Shannon Bailey, Secretary

Members Present: Shannon Bailey, Angie Castellana Ferri, Melissa Sopitkuankan, Ashley Johnson, Jennifer Miller

 

Excused Members: Romelia Lagunas, Tommy Ramirez

 

Non-Committee Members Present: Jennifer Pimentel, Elisa Vallejo, Priscilla Gentry, Bianca Bell-Reed

 

Additions/Corrections to the Agenda: Angie Castellana Ferri, Chair

There were no additions or corrections to the agenda.

Approval of Minutes: Angie Castellana Ferri, Chair

Item #1           Minutes from the September 27, 2017 meeting of the Instruction Committee.                

                        (Motion to Approve)

                       

On MOTION of Ashley Johnson, SECONDED by Shannon Bailey, and CARRIED, the minutes from the September 27, 2017 meeting of the Instruction Committee were approved.

 

Presentations from the Public: Angie Castellana Ferri, Chairperson

There were no presentations from the public

 

Item #2           Any persons desiring to address the Instruction Committee on any proper matter.

No persons wanted to address the committee.

 

Old Business: None

 

New Business:

 

Item #3           EL Master Plan,

            Jennifer Miller, STEM Director (Informational Item)   

 

Mrs. Miller presented that as an independent charter school we have to write an EL master plan to identify and monitor the progress of our EL students. Our EL percentage is around 20%. We are waiting for the initial CELDT scores which could potential change our current EL percentage. The plan that is currently in place was approved at the last board meeting and is in alignment to what LAUSD requires.

 

Item #4           ELPAC Workshop,

Jennifer Miller, STEM Director (Informational Item)   

 

Mrs. Miller presented the information that she received after attending an ELPAC workshop on November 2nd. She presented that ELPAC is more similar to the CELDT than the CAASPP, than initially thought. One of the major differences is the increase in the amount of writing required. Although the new requirements are not more rigorous, there is about three times the amount of writing than there was in the CELDT. The test also appears to be more user friendly, such as larger font, culturally relevant images and names. One other change that comes with the ELPAC is the requirement to have a proctor in the room if more than 20 students are testing at one time. Beginning Spring 2018, all English Learners will take the annual ELPAC. Fenton STEM will look at our EL numbers to determine how to best administer the new ELPAC. The testing window will be open from February 1 until May 31 of 2018. Mrs. Miller stated that we are looking at a March testing date for the ELPAC in order to give students time to prepare and to keep it a comfortable distance away from CAASPP testing. Lastly, in contrast to the CELDT, the initial ELPAC will begin July 2018 and will be scored on site, which will allow teachers and administration to determine a student’s EL status. This information will then be reported to CALPADS.

 

Item #5           STEAM Symposium,

Jennifer Miller, STEM Director (Informational Item)

 

Mrs. Miller presented that the STEM leadership team will be attending the STEAM symposium that is taking place in San Francisco from December 9-11, 2017. This year the symposium will have a bigger arts focus than in previous years. The team will report back with any significant findings after returning from the conference. This will be very helpful as the staff refines our focus while writing the charter petition for renewal later this year.

 

Item #6           LAUSD Oversight Visit,

Jennifer Miller, STEM Director (Informational Item)

 

Mrs. Miller presented information about the upcoming LAUSD oversight visit. This visit will take place on February 1, 2018 for Fenton STEM Academy. The oversight observers will receive information on the three areas that our school highlights. Teachers will receive a checklist prior to the visit in order to provide guidance on preparing their rooms for the visit. The team will meet with the leadership team, the educational specialist team and possibly with teachers, students or parents. The team will spend about thirty minutes doing classroom observations. They will be grading Fenton STEM Academy on a four-point rubric in the following areas: governance, organizational management, finance, and student achievement. During our last visit Fenton STEM received a 4 in governance and organizational management, a 3 in finance, and a 2 in student achievement. This lower score was a result of SBAC data from our first year open. Mrs. Miller is hopeful Fenton STEM will receive a higher score this year in student achievement due to our increase in data and our higher test scores.

 

Item #7           FCPS Instructional Coaches Job Description,

Jennifer Miller, STEM Director (Discussion Item)

 

Mrs. Miller presented that on October 19, 2017 the board approved the instructional coaches job description. The people who are selected for this position will be working closely with the CAO to align the instruction at all five schools. After presenting these two new positions to staff, many questions were posed to the faculty representatives and administration. In order to allow Fenton STEM staff to voice their questions or concerns, a Google form was generated and will be sent to staff. The form contains questions regarding placement of the directors, administrators’ evaluations, core values of FCPS, and the instructional coach position. Results will be shared with Dr. Riddick and Mrs. Sumida prior to the next Ad Hoc November 18th meeting. Staff names will be removed, but questions or concerns will be shared as written. The form will be due back November 14, 2017.

 

 

Item #8           FCPS Core Values,

Jennifer Miller, STEM Director (Discussion Item)

 

Similar to the discussion provided for item #7, the Fenton STEM instruction committee discussed the Google form that will be sent out to FCPS staff to gather input on what staff believes should be the FCPS Core Values. These values should be no more than two or three words that represent the standards that FCPS wishes to follow.

 

Item #9           Placement of FCPS Directors,

Angie Castellana Ferri, Faculty Representative (Discussion Item)

 

Mrs. Ferri presented the Fenton STEM instruction committee with the information that has been discussed regarding the placement of FCPS directors. The current directors were given questions to answer from the board president. The board would like to have some idea on how the directors feel placement should happen. These questions have been asked because there may be a need for changes due to the loss of Dr. Riddick and Stacy Hutter. Mrs. Ferri told the committee that suggestions are encouraged and welcome. She also stated there are many forums at which questions, concerns, or suggestions can be heard. Some of the concerns voiced during the instruction committee meeting were as follows:

  1. Because STEM and FCLA have many new teachers, would a new director negatively affect the stability of the schools?
  2. Would the board consider leaving the current directors in place because both schools are in their beginning stages of operation?
  3. STEM and FCLA are both up for charter renewal in 2018. Would it have a negative impact on the renewal process if there was a change in administration?
  4. FCLA has had a new director every year since its inception. If a new director is placed at FCLA for the 2018-2019 school year, will this send a negative message to parents and staff?

 

Announcements: There were no announcements.

 

Next Regular Meeting:        TBD

 

Adjournment: On MOTION of Shannon Bailey, SECONDED by Ashley Johnson, and CARRIED, the Instruction Committee adjourned at 7:47 a.m. 

 

FENTON CHARTER PUBLIC SCHOOLS

                                                            

Fenton Charter Leadership Academy

Instruction Committee

                                                                         

November 8, 2017

 

AGENDA

 

A meeting of the Instruction Committee was held on Wednesday, November 8, 2017 at 7:17 a.m. in the Hands on Lab at Fenton Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order:            Veronica Palazzola, Chair

 

The Instruction Committee meeting was called to order at 7:17 a.m. by Chair, Veronica Palazzola.

 

Roll Call:                    Lindsey Western, Secretary

 

Instruction Committee Members Present: Cary Rabinowitz, Veronica Palazzola, Lindsey Western, Maria Cordero, Yesenia Fuentes.

 

Instruction Committee Members Excused: Romelia Lagunas

 

Non-Committee Members Present: Cecilia Quijano, Natascha Calnon, Kate Hetu, Nicole Langlois.

 

Additions/Corrections to the Agenda:  Veronica Palazzola, Chair

 

Additions: None

           

Approval of Minutes from September 27, 2017: Veronica Palazzola, Chair

 

Item #1                       Minutes from the September 27, 2017 meeting of the Instruction Committee

                                    (Motion to Approve)

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Veronica Palazzola, Chair

 

Item #2                       Any persons desiring to address the Instruction Committee on any proper matter.

 

Old Business:            None

 

New Business:

 

Item #3                       2017-2018 FCLA EL Master Plan, Cary Rabinowitz, FCLA Director (Informational Item)

 

All public schools in California receiving Title III funds and who service English language learners are required to provide an effective instructional plan for English learners. Charter schools may follow LAUSD’s plan or develop their own. Fenton has consistently customized its own plan. This plan ensures that English learners receive the support they need to be successful.

 

We have been asked by to revise our current master plan and answer the following questions:

 

  1. How does your school provide both a comprehensive designated and integrated ELD instructional program for everyEL student to meet the linguistic and academic goals at their grade level and language learning needs?
  2. How often does integrated ELD and designated ELD take place, and for what lengths of time?
  3. What are the program(s)/resources used in both the core curriculum and ELD?  Please be specific to grade-levels and subject areas.  Why were these program(s)/resources selected and how do they meet the needs of ELs?
  4. Who delivers designated and integrated ELD to ELs, and where does it take place?
  5. As you’ve evaluated the effectiveness of yourEL program, what does the performance data of current ELs, LTELs, RFEPs, and never EL students demonstrate about the outcomes of your designated and integrated ELD instructional program?
  6. How do you monitorEL students that are incurring academic deficits while learning English?  How do you ensure that they receive the appropriate in class and out of class instructional supports?

The EL Master Plan was approved by the board and submitted to the Los Angeles Unified School District’s Charter School Division prior to the October 30th deadline.

Item #4                       ELPAC Workshop, Cary Rabinowitz, FCLA Director           

(Informational Item)    

Cary Rabinowitz will attend the November 28th ELPAC Training of Trainers Workshop. This workshop will be in preparation for this school year’s Summative ELPAC administration taking place in Spring 2018. All EL students at the school will be assessed. More details of the ELPAC will come after winter vacation.

 

Item #5                       Earned Increase Walkthroughs, Cary Rabinowitz, FCLA Director   

                                   (Informational Item)

The annual Earned Increase Walkthroughs have commenced at FCLA. A team of five members consisting of administration, Lead teachers, a faulty representative, and our school counselor observe each classroom. A checklist based on Charlotte Danielson’s Framework for Effective Teaching is used as a guide for measuring teacher effectiveness and best practices.

 

Item #6                       LAUSD Oversight Visit-January 24th, Cary Rabinowitz, FCLA 

Director (Informational Item)

FCLA will be the first school to undergo the Annual Performance Based Oversight Visit. This visit from LAUSD will take place on January 24th. The Charter School Division has specific requirements to be met in four main areas: governance, student achievement and educational performance, organizational management, programs and operations, and fiscal operations. The CSD will gather data through observations in classrooms, interviews, review of data and documents, and discussions with school representatives.

 

Item #7                       FCPS Instructional Coaches Job Description, Cary Rabinowitz, FCLA

                                   Director (Discussion Item)

At the October 19th Board Meeting, the Board approved of two experienced FCPS teachers to become full-time instructional coaches to support the Chief Academic Officer beginning in the 2018-2019 school year. These coachers will work on a 201-day calendar, with a commitment to achieving exemplary performance by all students through effective instructional practices and policies. A Google form will be available for all faculty to anonymously voice any opinions and concerns.

 

Item #8                       FCPS Core Values, Cary Rabinowitz, FCLA

                                   Director (Discussion Item)

The Ad Hoc Planning and Implementation Committee had a meeting on Sat Nov 18th.

The Fenton staff has been asked to discuss “Core Values” of the organization. These should be no more than two to three words that are simple and easy to understand. These values are ones that each of the Fenton schools agree represent our mission and vision now and in the forthcoming years. Grade levels will discuss this at their grade level meetings and share on a Google form by November 17th.

 

Item #9                       Future Placement of FCPS School-Based Leadership, Cecilia Quijano,   

                                  FCLA Faculty Representative/Lead Teacher (Discussion Item)

The Board wants to ensure everyone’s thoughts, questions and concerns are heard regarding the upcoming shifts in Directors, and how school-based leadership should proceed. These positions are only open to the current administrative team. Questions and concerns about how to do this are highly recommended. The board values the opinion of the Fenton faculty. It is recommended that all faculty members attend board meetings, as well as express their thoughts and concerns with their faculty representative (in person or via email). An anonymous Google form will be provided to ensure confidentiality.

 

Announcements: There were no announcements.

 

Next Regular Meeting:         TBD

 

Adjournment: 7:46 a.m.

 

On MOTION of Lindsey Western, SECONDED by Maria Cordero, and CARRIED, the Instruction Committee meeting adjourned at 7:46 a.m.

 

Minutes respectfully submitted by: Lindsey Western, Secretary

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Santa Monica Boulevard Community Charter School

Instruction Committee

November 9, 2017

MINUTES

Call to Order:    Gaby Arroyo, Co-Chair

A meeting of the Instruction Committee was held on Thursday, November 9, 2017, at 7:04 a.m. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038.

 

Roll Call:            Beth Henschel, Secretary

Instruction Committee Members Present: Gaby Arroyo, Grisel Benn, Caroline Engel, Jennifer Flynn, Beth Henschel, Marie Kirakossian, Kimberly Kiser, Anya Logvinsky, Bernadette Montajes, Lisa Morales, Evelyn Neglia, Jennifer Nishimoto, Kyra Requiestas, David Riddick, Sirui Thomassian, and Fabiola Vega

 

Excused Members: Jennifer Allen

 

Non-Committee Members Present: Teresa Elvira, Robin Rodriguez, Bunny Wolfer, Cassie Barrett

 

Additions/Corrections to the Agenda:  Gaby Arroyo, Co-Chair

The date needed to be corrected on the minutes to state October 18, 2017.

 

Approval of Minutes: Gaby Arroyo, Co-Chair

 

Item #1           Minutes from the October 18, 2017 meeting of the Instruction Committee (Motion to Approve)

 

On MOTION of Fabiola Vega, SECONDED by Lisa Morales, and CARRIED, the minutes were approved with a correction.

 

Presentations from the Public: Gaby Arroyo, Co-Chair

Item #2               Any persons desiring to address the Instruction Committee on any

                            proper matter.

 

Old Business:   No old business.

 

New Business:

 

Item #3               FCPS Core Values, Dr. David Riddick, SMBCCS Director (Discussion)

 

                            The Ad Hoc Planning and Implementation Committee asked for feedback from the staff related to the FCPS Core Values. The staff submitted their suggestions and the majority were in alignment with the Mission and Vision of the school. Staff should share with their Faculty Representatives any additional feedback they may have.  Our Faculty Representatives will share the feedback they receive with the FCPS Ad Hoc Planning and Implementation Committee on November 18th

 

Item #4               Administrators’ Evaluation, Dr. David Riddick, SMBCCS Director (Discussion)

 

                            The Ad Hoc Planning and Implementation Committee asked for feedback from the staff related to the Administrators’ Evaluations.   The feedback from the staff at SMBCCS were in alignment with what Mrs. Sumida has recommended.  Our Faculty Representatives will share the feedback with the FCPS Ad Hoc Planning and Implementation Committee on November 18th

                             

Item #5               Suggestions or Questions Related to Identifying Future Directors and Placement, Dr. David Riddick, SMBCCS Director (Discussion)

 

                            The Ad Hoc Planning and Implementation Committee asked for feedback from the staff related to identifying and the placement of future directors. Across the organization, it is clear that the Fenton schools value their administrators.   Our Faculty Representatives will share feedback they receive with the FCPS Ad Hoc Planning and Implementation Committee on November 18th

 

Item #6               FCPS Instructional Coaches, Dr. David Riddick, SMBCCS Director (Discussion)

 

                   The Ad Hoc Planning and Implementation Committee asked for feedback from the staff related to the hiring of instructional coaches.   The Faculty Representatives will share feedback they receive with the FCPS Ad Hoc Planning and Implementation Committee on November 18th

        

Item #7                Probationary Teacher Observations, Dr. David Riddick, SMBCCS Director (Informational)

 

                            The observations are going well. This year there are only six (6) probationary teachers. The first semester observations will be done by December 15, 2017.

 

Item #8                Earned Increase Walkthroughs, Dr. David Riddick, SMBCCS Director (Informational)

 

                            The Earned Increase Walkthroughs will be completed today, November 9, 2017. Collaboration and continuity amongst grade-level classrooms is apparent. Feedback to staff will be given out on Monday, November 13, 2017.

 

Item #9                Benchmark Common Assessments, Dr. David Riddick, SMBCCS Director (Discussion)

 

                            Feedback from staff is that teachers are having difficulty completing units in a timely manner to complete assessments by the current timeline.  Lead teachers will meet on November 30th at 7:15 a.m. to further discuss the Benchmark assessments.  Teachers are able to upload the assessments for the second trimester now.

 

Announcements

 

Next Regular Meeting:        TBD

 

Adjournment

 

On MOTION of Anya Logvinsky, SECONDED by Kim Kiser, and CARRIED, the Instruction Committee adjourned at 7:53 a.m. 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Instruction Committee Meeting

 

November 27, 2017

 

A meeting of the Instruction Committee was held on Monday, November 27, 2017 at 7:15 a.m. in the Handsoon Lab at Fenton Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order:            Veronica Palazzola, Chair

 

The Instruction Committee meeting was called to order at 7:20 am by Chair, Veronica Palazzola.

 

Roll Call:                    Lindsey Western, Secretary

 

Instruction Committee Members Present: Veronica Palazzola, Cary Rabinowitz, Lindsey Western, and Yesenia Fuentes.

 

Non-committee Members Present: Cary Rabinowitz, Cecilia Quijano, Nicole Langlois, Kate Hetu, and Natascha Calnon.

 

Members Excused: Maria Cordero and Romelia Lagunas

 

Additions/Corrections to the Agenda:  Veronica Palazzola, Chair

 

There were no additions or corrections.

 

Approval of Minutes: Veronica Palazzola, Chair

 

Item #1           Minutes from the November 8, 2017 meeting of the Instruction Committee

            (Motion to Approve)

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Veronica Palazzola, Chair

 

Item #2      Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:           

 

There was no old business.

 

New Business:

 

Item #3          Leadership Transition Google Form Survey Results, Cecilia Quijano, FCLA

Faculty Representative (Informational Item)

Cecilia Quijano, faculty representative, presented the committee with updates regarding the Leadership Transition Survey results. Staff should continue discussing FCLA’s core value to create a slogan. One suggestion would be to use the acronym FCPS. Mrs. Sumida carefully read all of the faculty’s comments, questions and concerns. She responded to all questions and suggestions in an email attachment on November 18th. In this response, Mrs. Sumida discussed consolidating FCLA and STEM into one school. One director would lead both schools with two assistant directors or administrative coordinators. These assistants would serve as coordinators to represent each school. Due to anticipated enrollment for next school year, this should be an affordable option. Mrs. Sumida, in collaboration with the Implementation and Planning Committee, and with approval from the Board, will continue to determine the most beneficial plan for both schools. All of the aforementioned topics will continue to be discussed at a meeting this Saturday, December 2nd. Please continue to send all comments, ideas, and concerns to Cecilia Quijano by Friday, December 1st.

 

Item #4           Literacy/Pajama Day, Cary Rabinowitz, FCLA Director           

(Informational Item)    

 

Mr. Rabinowitz informed the committee that Literacy/Pajama Day will take place Friday, December 15th. Students will be allowed to wear pajamas to school on this day as we celebrate the love of Reading. Additional information will be provided as we approach this day.  

                                   

Item #5           MAP Winter Testing, Cary Rabinowitz, FCLA Director   

                                   (Informational Item)

 

Mr. Rabinowitz informed the committee that MAP Winter Testing will take place from January 8th-26th. This will be the first test administration for Kindergarten. The data from this assessment will be used to show growth form the beginning of the year. The data will also be used for the Charter renewal. These tests are important in helping track data across school years and compare against beginning of year data.  Teachers are highly encouraged to motivate and encourage their students to do their best during testing.

 

Item #6           Mid-Year Goal Setting Meetings, Cary Rabinowitz, FCLA Director

                                    (Motion to Approve)

 

Mr. Rabinowitz presented to the committee information about the implementing Mid-Year Goal Setting Meetings for grades K-3. They will begin on February 5th, in hopes of finishing on February 9th. Mr. Rabinowitz will review the MAP data with each teacher, as well as analyze and discuss the publisher assessments. Needs for intervention within the classroom and as a whole grade level will also be identified. Mr. Rabinowitz stressed the importance of preparing 3rd graders for the SBAC.

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the Mid-Year Goal Setting Meetings were approved as submitted.

 

Item #7           California School Dashboard, Cary Rabinowitz, FCLA

                                   Director (Informational Item)

 

Mr. Rabinowitz informed the committee about the California School Dashboard created for every school in the state to replace previous API scores. The dashboard is a comprehensive report of a school’s enrollment, attendance, standards implementation, and parent engagement. All data is available to the public and updated yearly.

 

Item # 8          Revised Monthly Progress Report, Cary Rabinowitz, FCLA

                                   Director (Motion to Approve)

Mr. Rabinowitz informed the committee that FCLA will be moving forward with transitioning to the use of Illuminate Periodic Progress Reports on January 16th. These progress reports are directly matched to the report card to give an accurate picture of student achievement and areas of concern.

 

On MOTION of Lindsey Western, SECONDED by Yesenia Fuentes, and CARRIED, the Revised Monthly Progress Report was approved as submitted.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Yesenia Fuentes, SECONDED by Lindsey Western, and CARRIED, the Instruction Committee meeting adjourned at 7:52 am.

 

Minutes respectfully submitted by: Lindsey Western, Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Fenton STEM Academy

Instruction Committee

 

November 30, 2017

 

Unapproved Minutes

 

A meeting of the Instruction Committee was held on Thursday, November 30, 2017 at 7:40 a.m. in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order:    Angie Castellana Ferri, Chairperson

Roll Call:            Melissa Sopitkuankan, Secretary

Members Present: Jennifer Miller, Angie Castellana Ferri, Shannon Bailey, Melissa Sopitkuankan, Ashley Johnson

 

Members Excused: Romelia Lagunas, Tommy Ramirez

Non-Committee Members: Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry, Jennifer Pimentel

Additions/Corrections to the Agenda: Angie Castellana Ferri, Chairperson

Item #1: The date was changed on the agenda to reflect the correct date, November 7, 2017.

Approval of Minutes: Angie Castellana Ferri, Chairperson

 

Item #1           Minutes from the November 7, 2017 meeting of the Instruction Committee.                

                        (Motion to Approve)        

 

On MOTION of Shannon Bailey, SECONDED by Melissa Sopitkuankan, and CARRIED, the minutes from the

November 7, 2017 meeting of the Instruction Committee were approved.                 

 

Presentations from the Public: Angie Castellana Ferri, Chairperson

 

Item #2           Any persons desiring to address the Instruction Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:

 

Item #3           Revised Monthly Progress Report,

            Jennifer Miller, STEM Director (Motion to Approve)   

 

Mrs. Miller informed the committee that there will be additional revisions made to the monthly progress report. The new monthly progress report will be auto-populated through Illuminate. This version is beneficial for teachers as most of the information is automatically added and it aligns directly with our report card. Teachers will be able to preview the revised monthly progress report during grade level meetings before it is distributed to parents in January. 

 

On MOTION of Ashley Johnson, SECONDED by Shannon Bailey, and CARRIED, the revised monthly progress report was approved.

 

New Business:

 

Item #4           Hour of Code,

            Jennifer Miller, STEM Director (Informational Item)   

 

Mrs. Miller informed the committee that Fenton STEM Academy will participate in the Hour of Code event that will take place during December 4th – 10th.  The Hour of Code is a global movement to raise awareness of computer science literacy and help to close the diversity gap between underrepresented groups. Teachers are recommended to go to hourofcode.org and register their students for the event.

 

Item #5           Literacy/Pajama Day,

Jennifer Miller, STEM Director (Informational Item)    

 

Mrs. Miller informed the committee that Friday, December 15th will be Literacy and Pajama Day. Students will be allowed to wear pajamas as we celebrate the love of reading. Students in grades K-3 will also receive a free book from the Reading is Fundamental program (RIF). Thank you to Kelley Christenson, who has volunteered to lead the RIF program to help our school further promote literacy.

 

Item #6           MAP Winter Testing,

Jennifer Miller, STEM Director (Informational Item)

 

Mrs. Miller informed the committee that Fenton STEM Academy will take the winter MAP assessments between January 8th – January 26th.  The winter assessments are very important as the scores are a great indicator as to how our students will perform on the SBAC. The data collected from the winter MAP scores will also be used for the LAUSD oversight visit as well as our charter renewal. Teachers interested in using the Hands on Lab during testing are encouraged to sign up early.

 

Item #7           Mid-Year Goal Setting Meetings,

Jennifer Miller, STEM Director (Motion to Approve)

 

Mrs. Miller informed the committee that mid-year goal setting meetings will take place during the week of Feb. 5th  for both Fenton STEM and FCLA teachers in grades K-5. There will be a sign-up list located in the office for teachers to select a date and time to meet with their respective directors. The mid-year goal setting meeting will be used to look at the winter MAP data to help teachers identify students that have the potential to pass the SBAC test and guide instruction to differentiate learning.

 

On MOTION of Ashley Johnson, SECONDED by Shannon Bailey, and CARRIED, the mid-year goal setting meetings were approved. 

 

Item #8           Fourth Grade Field Trip – Sacramento,

Shannon Bailey, Fourth Grade Teacher (Informational Item)

 

Shannon Bailey informed the committee that 4th grade will be attending a field trip to Sutter’s Fort in Sacramento on May 10, 2018 and return May 11, 2018. Students will experience how life was for the earlier settlers and even get the opportunity to mine for gold in the river. Currently there are 41 students attending and 10 chaperones.

Item #9           Fifth Grade Field Trip – Nature Bridge (Santa Monica Mountains),

Angie Castellana Ferri, Fifth Grade Teacher (Informational Item)

 

Angie Castellana Ferri informed the committee that 5th grade will be attending a field trip to the Nature Bridge in the Santa Monica Mountains on March 12 – March 14, 2018. A scholarship was awarded and used to fund the three days and two nights stay for the cabin. A thank you to Alejandra Muñoz was given for organizing the nature excursion in which students will participate in hiking, testing water samples, and making observations on the native and non-native plants. Currently there are about 30 students attending the field trip.

Item #10         California School Dashboard,

Jennifer Miller, STEM Director (Informational Item)

 

Mrs. Miller shared with the committee the new California School Dashboard that will be used to measure school performance and progress. The CA School Dashboard will be California’s new accountability system. In the previous years, an API score was used to indicate school performance.  The CA School Dashboard is an online tool that lists 10 indicators of school success; 6 for state indicators (high school graduation rate, academic performance, suspension rate, English Learner progress, preparation of college/career, and chronic absenteeism) and 4 for local indicators (Basic campus conditions, implementation of academic standards, school climate surveys, and parent involvement/engagement). The indicators are rated using a color-coded pie chart scale, with blue being the highest and red being the lowest rating: blue, green, yellow, orange, and red. Overall performance is based on how current performance compares to past performance.

 

 

Announcements: none

 

Next Regular Meeting: TBD

 

Adjournment: On MOTION of Melissa Sopitkuankan, SECONDED by Angie Castellana Ferri, and CARRIED,

the Instruction Committee adjourned at 8:02 a.m.  

 

Respectfully submitted by Melissa Sopitkuankan, Instruction Committee Secretary

 

 

 

 

 

 

 

 

 

 

 

Item II.C.3.

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Personnel Committee

 

Wednesday October 25, 2017

7:15 a.m. – Auditorium

 

A meeting of the Personnel Committee was held on Wednesday, October 25, 2017 at 7:15 a.m. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038

 

Call to Order:            Walter Gomez and Robin Rodriguez, Co-Chairs

 

The Personnel Committee meeting was called to order at 7:16 a.m. by Co-Chairs, Walter Gomez and Robin Rodriguez.

 

Roll Call:                    Walter Gomez and Robin Rodriguez, Co-Chairs

 

Personnel Committee Members Present: Emily Aaronson, Tiene Ho, David Riddick, Walter Gomez, Teresa Elvira, Robin Rodriguez, Megan Stevenson, Angela Boyd, Jazmin Luna, Cassondra Barret, Nicole Reed, Kristine Khachian and Sirui Thomassian

 

Excused Committee Members: Virginia Casares, Sandra Hernandez and Carmen Solis

 

Non-Members Present: Monica Castañeda

 

Additions/Corrections to the Agenda: Walter Gomez and Robin Rodriguez, Co-Chairs

 

Dr. Riddick added Item #5 Unity Day (Informational Item) to the Agenda.

           

Approval of Minutes from October 4, 2017:  Walter Gomez and Robin Rodriguez, Co-Chairs

 

Item #1                       Minutes from the October 4, 2017 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Sirui Thomassian, SECONDED by Megan Stevenson, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Walter Gomez and Robin Rodriguez, Co-Chairs

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

Old Business:            There is no old business.

 

New Business:

 

Item #3                       Maternity Leave Requests, Dr. David Riddick, SMBCCS Director (Motion to Approve)

 

Dr. Riddick informed the Personnel Committee that two certificated staff members are currently on Maternity Leave: Carmen Solis and Maria Geoffroy.  Maria Geoffroy will return on Thursday, October 26.  Carmen Solis’ return date will be determined based on the length of her leave.

 

On MOTION of Tiene Ho, SECONDED by Megan Stevenson, and CARRIED, the Maternity Leave Request for Maria Geoffroy was approved as submitted.

 

Item #4                       FCPS Leadership Succession Plan, Dr. David Riddick, SMBCCS Director (Informational Item)

 

Dr. Riddick updated the Personnel Committee on the FCPS Leadership Succession Plan.  He stated that the original plan was to hire a Chief Academic Officer and a Chief Executive Officer.  The Board did approve Dr. David Riddick to assume the position of Chief Academic Officer.  However, the plan regarding the Chief Executive Officer has been altered.  Mrs. Sumida will stay on with the FCPS until June 30, 2021.  As a result, the Board is postponing the hiring of a CEO.  Additionally, two Instructional Coaches will be hired to support the work of the CAO.  The Instructional Coach position will be based on a 201-day calendar.

 

Item #5                       Unity Day, Dr. David Riddick, SMBCCS Director (Informational Item)

 

Dr. Riddick shared the successful news on the SMBCCS Unity Day.  The event was covered by several media outlets.  He shared the idea behind “Unity Circles” that were featured at the event.  This idea was based on activities done in Emily Bacon’s classroom as part of the “Certified Kind” project.  The circles are created to ensure protection for individuals who experience bullying.  Creating circles around victims of bullying encourage and give bystanders the tools to stand up to and prevent bullying at school.

 

Announcements:

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Megan Stevenson, SECONDED by Sirui Thomassian, and CARRIED, the Personnel Committee adjourned at 7:34 a.m. 

 

Minutes respectfully submitted by: Emily Aaronson

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

Human Resource and Personnel Council

 

Unapproved Minutes of the Human Resource and Personnel Council

 

November 2, 2017

 

A meeting of the Human Resource and Personnel Council was held on Thursday November 2, 2017 at 7:10 a.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342.

 

Call to Order:            Rolando Gutierrez, Council Chair      

 

The Human Resource and Personnel Council meeting was called to order at 7:15 a.m. by Council Chair, Rolando Gutierrez.

 

Roll Call:                    Rolando Gutierrez, Council Chair

 

Members Present: Lillian De La Torre, Rolando Gutierrez, Leanna Hendrix, Joseph Lafko, Jaime Osornia, Mercedes Meeks, Leslie Calloway, DeAnn Michiels, Stacy Carroll Hutter, Jessi Tello, Karla Contreras,

 

Members Excused: Louis Chernovsky, Leticia Padilla Parra, Mimi Whang

 

Additions/Corrections to the Agenda: Rolando Gutierrez, Council Chair

 

Item #1                       Minutes from the October 12, 2017 meeting of the Human Resource and Personnel Council (Motion to Approve)

 

On MOTION of Leanna Hendrix SECONDED by, Karla Contreras, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  None

 

Item #2                       Any person(s) desiring to address the Human Resource and Personnel Council on any proper matter.

 

There were no presentations from the public.

 

Old Business:           

 

Item #3                       Probationary Observations – First Semester, Stacy Hutter, FACS Director (Informational Item)

 

                                    Mrs. Hutter informed the council that probationary observations have been conducted and will be completed by the end of this week.  Probationary teachers have participated in a pre-observation conference with the director before being observed in the classroom.  Teachers are asked to consider several reflection questions before being observed.  Teacher are able to decide whether to be observed teaching a math or language arts lesson.  After being observed, teachers review the reflection questions during a post-observation meeting.   All observations for the fall semester will be completed by Friday, November 3, 2017.

           

New Business:

 

Item #4                       Earned Increase Walkthrough Week and Team, Stacy Hutter, FACS Director, (Informational Item)

                                               

                                    Mrs. Hutter shared that Earned Increase Walkthrough observations will begin Monday, November 6 and continue through Thursday, November 9, 2017.   The observation team for the earned increase walkthrough consists of 3 administrators, 2 faculty representatives, and the grade level chairs for 3rd grade, 4th grade, and 5th grade.  The group of observers met earlier this week to discuss the schedule for observations and review protocols for professionalism while observing staff members.  Additionally, members of the team also signed a confidentiality agreement to ensure the information gathered from the walkthrough remains private.

 

Item #5                       Afterschool Intervention Program, Stacy Hutter, FACS Director (Informational Item)

 

                                    Mrs. Hutter shared that last year, Fenton Avenue Charter School offered an afterschool intervention program to target non-proficient readers. The program was funded by LEA billing funds last year, but this funding cannot be used for intervention this year. 

                                   

This year, Title I funds will be used to fund the intervention program.  Due to new federal legislation, the Supplemental Educational Service (SES) program is no longer provided. The Every Student Succeeds Act replaced No Child Left Behind (NCLB) and will be fully operational the 2017-2018 school year. In accordance with the new federal guidelines, Every Student Succeeds Act (ESSA), FACS is offering an afterschool intervention program for identified Title I students and others using the researched based literacy program, Words Their Way.  This fulfills the requirement set forth by ESSA and was added to the budget in preparation for 2017-2018.

 

Mrs. Hutter also noted that teachers who taught the intervention program last year reported a noticeable increase in the confidence of students who participated in the afterschool program. 

 

After review by the Curriculum and Assessment council, staff will be able to apply for positions in the program.  Applications will be due November 17, 2017.  Students will receive permission slips for the intervention program before the winter break.  The 5-week program is scheduled to run for two sessions beginning on January 9, 2018 and February 20, 2018.

           

Item #6                       Selection of Instructional Coaches:  Job Description Developed by CAO and ED, and Timeline for Application  Mercedes Meeks, Faculty Representative

                                    (Informational Item)

Mrs. Meeks reviewed the information shared at the staff meeting on Wednesday, November 1, 2017.  The application and timeline for the Ad Hoc Planning and Implementation Committee were made available to all staff members for review.  Members of the Ad Hoc Planning and Implementation Committee are surveying the staff at each school site to gather suggestions and questions staff members have about the 2 new instructional coach positions that can be shared at the next meeting on Saturday, November 18, 2017. 

 

Staff members at this meeting asked several pertinent questions.

  • Will there be a protocol for a staff member who takes a position as an instructional coach, but later finds it necessary to leave the position return to the classroom?
  • Is there an amount of time that one must commit to serving as an instructional coach?
  • When Irene Sumida does leave the position of Executive director, will the budget allow the schools to continue to have instructional coaches when a CEO has been hired?

Barbara Ausherman, Karla Contreras and Mercedes Meeks, the faculty representatives at FACS, have also asked staff members to think about suggestions for Fenton Charter Public School “core values”.  Mercedes Meeks explained that Irene Sumida would like ideas about the goals and vision of our 5 schools that can be shared across the organization.  Staff members are encouraged to email ideas about core values to the faculty representatives to be shared at the next Ad Hoc Planning and Implementation Committee meeting on Saturday, November 18, 2017. 

 

Announcements: none

 

Next Regular Meeting:  TBA

 

Adjournment: On MOTION of Leanna Hendrix, SECONDED by Leslie Calloway, and CARRIED, the Human Resource and Personnel Council meeting adjourned at 7:35 a.m.

 

Minutes respectfully submitted by: Mercedes Meeks

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

                                            

Unapproved Minutes

Personnel Committee

                                                           

November 2, 2017

 

A meeting of the Personnel Committee was held on Thursday, November 2, 2017 at 2:30 p.m. in the Multi-Purpose Room of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Coco Salazar, Co-Chair

 

The Personnel Committee meeting was called to order at 2:35 p.m. by Council Co-Chair, Coco Salazar.

           

Roll Call:                    Lorena Sanchez, Secretary

 

Members Present: Coco Salazar, Nina Arguera, Lorena Sanchez, Barbara Aragón, Meaghan Berry, Celina Calvillo, Jeanette Hernandez, Michelle Holloway, Laura Holmes, Wendy Kaufman, Richard Parra, Shirley Saetang, Angie Salceda, Diana Seals, Sandra Valle, Laura Vasquez

 

Members Excused: Karen Knapp, Maria Jimenez, Cristina Moran, Magaly Ponce, Laurie Perez

                                 

Additions/Corrections to the Agenda: Nina Arguera, Co-Chair

 

There were none.

 

Approval of Minutes from September 12, 2017: Coco Salazar, Co-Chair

            

Item #1                       Minutes from the September 12, 2017 meeting of the Personnel Committee

                                    (Motion to Approve)

 

On MOTION of Laura Holmes, SECONDED by Jeanette Hernandez, and CARRIED, the Minutes of the Personnel Committee Meeting of September 12, 2017 were approved as submitted.

 

Presentations from the Public:  Nina Arguera, Co-Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

            

There were none.

 

Old Business:            

 

There was no old business.

           

New Business:                      

 

Item #3     Suggestions or Questions Related to Placement of Directors, FPC Members of the

Ad Hoc Planning and Implementation Committee

      (Discussion)

The FPC Members of the Ad Hoc Planning and Implementation Committee reported that they are soliciting questions and suggestions from staff as to how Directors will be placed and how placement of school-based leadership should proceed.  They shared that the goal is to articulate a "process" that is consistent and equitable.

 

They further reported that two Directors will be needed to fill the openings at FACS due to Stacy Hutter’s retirement, and at SMBCCS due to the hiring of David Riddick as CAO.  Only current members of the FCPS administrative team will be considered for placement at FACS and SMBCCS as Directors.  This will, in turn, create a domino effect, where other administrative positions will be opened.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding placement of Directors by November 17, as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Item #4     Administrators’ Evaluations, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee reported they are discussing refining the administrator’s evaluation process.  Mrs. Sumida has suggested limiting the administration evaluation to "Leadership Characteristics" only with comments for fulfillment of job responsibilities.

 

Faculty Representatives requested that staff share any suggestions or ideas regarding the administrators’ evaluation.

 

Item #5     FCPS Core Values, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the creation of FCPS Core Values which will represent FCPS’ mission, vision, and what we stand for now and in the future.  Core Values should be two to three words, simple and easy to understand.  Any ideas or suggestions should be shared with faculty representatives prior to their Ad Hoc Planning and Implementation Committee scheduled for Saturday, November 18th.

 

Item #6     FCPS Instructional Coaches, FPC Members of the Ad Hoc Planning and Implementation Committee

              (Informational)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the draft of Instructional Coaches job description, which was emailed to all of FCPS.  The Instructional Coaches job description is scheduled for approval at the December 7th FCPS Board meeting.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding the Instructional Coaches job description by November 17th as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:  TBD

 

Adjournment:          

 

On MOTION of Meaghan Berry, SECONDED by Laura Holmes, and CARRIED, the Personnel Committee meeting adjourned at 3:38 p.m.  

 

Minutes respectfully submitted by: Lorena Sanchez

 

 

  

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton STEM Academy

 

Unapproved Minutes of the Personnel Committee

 

November 7, 2017

 

A meeting of the Personnel Committee was held on Tuesday, November 7, 2017 at 7:47 a.m. in the Hands-on-Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order:            Jennifer Pimentel, Chair

 

The Personnel Committee meeting was called to order at 7:47 a.m. by Chair, Jennifer Pimentel

 

Roll Call:                    Elisa Vallejo, Secretary

 

Personnel Committee Members Present: Jennifer Pimentel, Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry, Jennifer Miller

 

Non-committee Members: Shannon Bailey, Angie Castellana Ferri, Ashley Johnson

 

Members Excused: Cedric Ramirez

 

Additions/Corrections to the Agenda:  Jennifer Pimentel, Chair

 

There were no additions or corrections to the agenda.

 

Approval of Minutes: Jennifer Pimentel, Chair

 

Item #1                       Minutes from the October 6, 2017 meeting of the Personnel Committee

                                    (Motion to Approve)

 

On MOTION of Bianca Bell-Reed, SECONDED by Priscilla Gentry, and CARRIED, the minutes from October 6, 2017 were approved.

 

Presentations from the Public:  Jennifer Pimentel, Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:           

None

 

New Business:

 

Item #3                       Earned Increase Walkthrough Week, Jennifer Miller, STEM Director (Informational Item)

 

Jennifer Miller presented that the leadership team consisting of Jennifer Miller, Angie Castellana Ferri, Crisinda Ismail, Jennifer Pimentel, Kelley Christenson, and Toni Frear will be visiting classrooms for Earned Increase Walkthroughs during the week of November 6, 2017. Jennifer Miller shared that she had visited many classrooms, and was invigorated to observe continuity in the different grade levels, as this is evidence of collaboration.

 

Item #4           Hiring of Education Specialist Teacher Assistant, Jennifer Miller, STEM Director (Motion to Approve)

 

Jennifer Miller presented that after Mr. Espinoza resigned from his position as an education specialist teacher assistant last year, there was an opening to be filled for the position. She shared that after posting the job and conducting interviews, the position was offered to Ilse Saucedo. Ms. Saucedo is an enthusiastic current Adult Assistant who has a variety of experience working with students with special education services. Ms. Saucedo will transition to her position after her replacement has been identified.

 

On MOTION of Bianca Bell-Reed, SECONDED by Priscilla Gentry, and CARRIED, the hiring of an Education Specialist Teacher Assistant was approved.

 

Item #5           FCPS Instructional Coaches Job Description, Jennifer Miller, STEM Director (Discussion Item)

 

Jennifer Miller opened the discussion by presenting that on October 19th the Board approved the opening of the two Instructional Coach job positions. Irene Sumida shared that feedback and questions would be helpful as this transition takes place. It was discussed that on November 7th, an email would be sent out to all Fenton staff that will include a Google link for a survey that will allow for staff feedback. It was discussed that this would be preferable to a meeting, as it will allow staff to reflect with more flexibility and anonymity. The data from these forms will be sorted by question and names will be removed. The survey is due on November 14th from staff, and the results will be shared with Dr. Riddick and Mrs. Sumida prior at the next Ad Hoc November 18th meeting and prior to the next board meeting. There was no further discussion at this time.

 

Item #6           FCPS List of Core Values, Jennifer Miller, STEM Director (Discussion Item)

 

Similar to the instructional coach positions, Irene Sumida is requesting staff input on the development of the Fenton Organization List of Core Values. The feedback will be part of the same email that will be sent out to November 7 and due on November 14th. The results, after being sorted and names removed, will also be shared with Dr. Riddick and Mrs. Sumida prior to the next Ad Hoc November 18th meeting and prior to the next board meeting

 

Item #7           Placement of FCPS Directors, Angie Castellana Ferri, STEM Faculty Representative (Discussion Item)

 

Mrs. Ferri presented the Fenton STEM Personnel Committee with the information that has been discussed regarding the placement of FCPS Directors. The current directors were given questions to answer from the board president. The board would like to have some ideas on how the directors feel placement should happen. These questions have been asked because there may be a need for changes due to the loss of Dr. Riddick and Stacy Hutter. Mrs. Ferri told the committee that suggestions are encouraged and welcome. She also stated there are many forums at which questions, concerns, or suggestions can be heard. Some of the concerns voiced during the Personnel Committee meeting were as follows:

  1. Because STEM and FCLA have many new teachers, would a new director negatively affect the stability of the schools?
  2. Would the board consider leaving the current directors in place because both schools are in their beginning stages of operation?
  3. STEM and FCLA are both up for charter renewal in 2018. Would it have a negative impact on the renewal process if there was a change in administration?
  4. FCLA has had a new director every year since its inception. If a new director is placed at FCLA for the 2018-2019 school year, will this send a negative message to parents and staff?

 

Item #8           Administrative Evaluations, Angie Castellana Ferri, STEM Faculty Representative (Discussion Item)

 

Angie Castellana Ferri started the discussion by presenting that in the past, administrative evaluations were not always reflective of everything a director accomplishes because there were areas that staff didn’t observe as a regular teacher. Many boxes were checked “not applicable.” It was suggested that one way to address this situation was to focus on leadership qualities instead. The board is open to feedback on this evaluative process.  

 

Announcements:                  

 

There was an announcement to please respond to the Evite at the upcoming holiday party.

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Bianca Bell, SECONDED by Priscilla Gentry, and CARRIED, the Personnel Committee adjourned at 8:00 a.m. 

 

Minutes submitted respectfully by Elisa Vallejo

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Personnel Committee

                                                                         

November 8, 2017

 

A meeting of the Personnel Committee was held on Wednesday, November 8, 2017 at 7:47 a.m. in the Hands-On Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order:            Nicole Langlois, Chair

 

The Personnel Committee meeting was called to order at 7:47 a.m. by Chair, Nicole Langlois.

 

Roll Call:                    Kate Hetu, Secretary

 

Personnel Committee Members Present: Nicole Langlois, Kate Hetu, Natascha Calnon, Cary Rabinowitz

 

Excused Member: Cedric Ramirez and Fernando Gomez

 

Non-Committee Members: Veronica Palazzola, Maria Cordero, Cecilia Quijano, Yesenia Fuentes, Lindsey Western

 

Additions/Corrections to the Agenda:  Nicole Langlois, Chair

 

There were no additions/corrections to the agenda.

           

Approval of Minutes from October 12, 2017:  Nicole Langlois, Chair

 

Item #1                       Minutes from the October 12, 2017 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Natascha Calnon, SECONDED by Kate Hetu, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Nicole Langlois, Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:            None

 

New Business:

 

Item #3                       LAUSD Oversight Visit - January 24th, Cary Rabinowitz, FCLA Director (Informational Item)

 

FCLA’s Oversight Visit will take place on January 24, 2018.  FCLA will be the first of the five Fenton Charter Public Schools to be visited this year.  The LAUSD Charter School Division will complete a comprehensive review of the school’s practices, focusing on and reporting a score in 4 main areas: governance, student achievement and educational performance, organizational management, programs and operations, and fiscal operations. The visit will include interviews, staff observations, discussions with school representatives, and documents and data review. Staff will meet to discuss the upcoming visit.

 

Item #4           Earned Increase Walkthroughs, Cary Rabinowitz, FCLA Director (Informational Item)

 

                        The Earned Increased Walkthroughs started at FCLA this week. A team of five members consisting of administration, a faculty representative, lead teachers, and the school counselor will observe classrooms guided by a checklist. The checklist is based on Charlotte Danielson’s Framework for Effective Teaching. Thank you to the lead teachers and Mrs. Frear for their assistance in observing classrooms

 

Item #5           Hiring of Educational Specialist Teacher Assistant, Cary Rabinowitz, FCLA Director (Informational Item)     

 

In conversation with the Special Education Team at FCLA, the need has come up for an Educational Specialist Teacher Assistant to support the team. This support person will be available to assist all three Educational Specialist Teachers: Ashley Johnson, Sydney Perez and Maria Cordero. Interviews have already taken place and the position will soon be filled.

 

Item #6           FCPS Instructional Coaches Job Description, Cary Rabinowitz, FCLA Director (Discussion)  

 

On October 19th, the Board approved moving forward with the hiring of two Instructional Coaches. The job description was shared with staff at the November 1st staff meeting. Beginning in the 2018-2019 school year, two Instructional Coaches will work closely with the Chief Academic Officer to support the implementation of instructional practices and policies to ensure outstanding performance at each of the Fenton Schools. Any questions or comments related to the Instructional Coach Positions should be shared on the Google Form that Mrs. Quijano emailed to staff on November 8th, 2017.

 

Item #7           FCPS Core Values, Cary Rabinowitz, FCLA Director (Discussion)

 

The Ad Hoc Planning and Implementation Committee discussed that as FCPS moves through the upcoming Leadership changes, it is imperative that the organization reevaluate the Core Values of FCPS. Core Values should be no more than 2-3 words and easy to understand. All schools should share their input of what they believe the FCPS mission and vision to be. Grade levels should discuss their ideas and submit their ideas on the Google Form that was emailed to staff on November 8th, 2017. All feedback will be reviewed and discussed at the next Ad Hoc Planning and Implementation meeting on November 18th.

 

Item #8           Future Placement of FCPS School-Based Leadership, Cecilia Quijano, FCLA Faculty Representative/Lead Teacher (Discussion)

 

Mr. Rabinowitz and Mrs. Quijano encouraged all staff to share their thoughts and input related to identifying future Directors and how placement of school-based leadership should proceed. Two Directors will be needed to fill the openings at FACS and at SMBCCS and only current members of the FCPS administrative team will be considered for placement at FACS and SMBCCS. This movement will affect the other Fenton schools as other administrative positions will be opened.

FCPS is very fortunate to have an Executive Director and Board who really value our input when making decisions. Please share your suggestions, questions, and concerns regarding the future placement of FCPS Directors on the Google form that Mrs. Quijano emailed to staff on November 8th, 2017.

                       

Item #9           Refining FCPS Administrative Evaluations, Cecilia Quijano, FCLA Faculty Representative/Lead Teacher (Discussion)

 

Mrs. Quijano shared that the Ad Hoc Planning and Implementation Committee was asked to refine the administrators’ evaluation process. In the past, administrators’ evaluations included items and categories that were not relevant to all staff, making it difficult for teachers to complete the evaluation. The new evaluations will emphasize leadership characteristics and be more relevant to teachers. Mrs. Quijano encouraged all staff to share any suggestions or ideas regarding the administrative evaluations on the Google Form that was emailed to staff on November 8th, 2017.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Natascha Calnon, SECONDED by Kate Hetu, and CARRIED, the Personnel Committee adjourned at 7:56 a.m. 

 

Minutes respectfully submitted by: Kate Hetu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Charter Leadership Academy

 

Unapproved Minutes of the Personnel Committee

                                                                         

November 27, 2017

 

A meeting of the Personnel Committee was held on Monday, November 27, 2017 at 7:52 a.m. in the Hands-On Lab at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order:            Nicole Langlois, Chair

 

The Personnel Committee meeting was called to order at 7:52 a.m. by Chair, Nicole Langlois.

 

Roll Call:                    Kate Hetu, Secretary

 

Personnel Committee Members Present: Nicole Langlois, Kate Hetu, Natascha Calnon, Cary Rabinowitz

 

Excused Member: Cedric Ramirez and Fernando Gomez

 

Non-Committee Members: Veronica Palazzola, Yesenia Fuentes, Lindsey Western, Cecilia Quijano

 

Additions/Corrections to the Agenda:  Nicole Langlois, Chair

 

There were no additions/corrections to the agenda.

           

Approval of Minutes from November 08, 2017:  Nicole Langlois, Chair

 

Item #1                       Minutes from the November 08, 2017 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Natascha Calnon, SECONDED by Kate Hetu, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Nicole Langlois, Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:            None

 

New Business:

 

Item #3           Leadership Transition Google Form Survey Results, Cecilia Quijano, FCLA Faculty Representative/Lead Teacher (Informational Item)

 

Mrs. Quijano shared that Mrs. Sumida was very impressed with the professionalism displayed in the Leadership Google Survey. She appreciates the ideas, comments, and suggestions that were shared, and she also acknowledges the concerns that staff have about the placement of the FCLA Director. Over the Fall Break, Mrs. Sumida sent out all updates and relevant documents to staff and addressed each question that was listed. She is asking that all grade levels continue to discuss the Core Values by reviewing the ideas of the other schools and developing a possible acronym for FCPS.

 

Mrs. Quijano reiterated that when administrators have transferred between schools in the past Mrs. Sumida has always selected and placed the Directors at their respective schools. Though she has asked for input in regards to placement, in the end, it has always been the Executive Director who took the final recommendation to the Board for approval; it was never a vote or application process. Mr. Rabinowitz also shared the Administrative Movement Questionnaire for the 2018-2019 school year to help explain the process.

 

Mrs. Quijano further explained that in the coming weeks staff will continue to discuss the consolidation of the FCLA and STEM Academies. This change in structure will help to balance school finances. Staff will discuss the plans to have one Director at the Academies and two Assistant Directors or two Administrative Coordinators to support the Director.  This change will be possible due to anticipated increased enrollment in the 2018-2019 school year. The possibility of becoming a K-2 and 3-5 school was also discussed. Though the FCLA and STEM Academies will be consolidating, the schools will maintain their separate CDS codes. A concern about the placement of the administrative team at FCLA and STEM was brought to the table. It was shared that it would be beneficial to have at least one Assistant Director/Administrative Coordinator with experience at the Academies in that role rather than placing two brand new Assistant Directors/ Administrative Coordinators at our campus. The Ad Hoc Planning and Implementation Committee will be meeting this Saturday and the change in structure of the FCLA and STEM Academies will be discussed. Please discuss this change in structure at your Grade Level Meetings and send your thoughts to our Faculty Representative, Cecilia Quijano, by Friday, December 1st.

 

Item #4           Staffing Update Cary Rabinowitz, FCLA Director (Informational Item)

 

                        As was discussed at the last staff meeting, due to lower enrollment than expected, FCLA has decided to take advantage of the School Counselor opening at SMBCCS and move Toni Frear to that campus. This move will help to balance the FCLA budget and not end the school year in a negative balance. This was a very tough decision to make, seeing that Mrs. Frear has been supporting the FCLA and STEM Academies since the beginning and has played an integral role on campus, for both staff and students. We wish Mrs. Frear all the best and feel very grateful for her invaluable service at the Academies. There are already plans in place to continue counseling through an outside consulting agency, as well as possibly welcoming a new therapy dog on campus.

 

Item #5           Mid-Year Goal Setting Meetings, Cary Rabinowitz, FCLA Director (Motion to Approve)

 

Beginning February 5, 2018, the Mid-Year Goal Setting Meetings will begin. All teachers will meet with Mr. Rabinowitz to review MAP data, as well as the Benchmark and My Math Assessment Data, in order to identify student progress and the need for interventions in the classroom and in the grade level as a whole. Meetings will take place before and after school, as well as during Psychomotor times. Teachers will be asked to sign up for their Mid-Year Goal Setting Meetings through Calendly. These meetings will be very important for 3rd grade in preparation for the SBAC, but as a school, it is good practice to begin reviewing the data beginning in Kindergarten and following students’ academic progression throughout the grade levels. Mr. Rabinowitz hopes to have all meetings completed by February 9, 2018.

 

On MOTION of Natascha Calnon, SECONDED by Kate Hetu, and CARRIED, the Mid-Year Goal Setting Meetings were approved unanimously.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Natascha Calnon, SECONDED by Kate Hetu, and CARRIED, the Personnel Committee adjourned at 7:56 a.m. 

 

Minutes respectfully submitted by: Kate Hetu

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

                                                           

Unapproved Minutes

Personnel Committee

                                                           

November 28, 2017

 

A meeting of the Personnel Committee was held on Tuesday, November 28, 2017 at 7:15 a.m. in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

The Personnel Committee Meeting was called to order at 7:18 a.m. by Co-Chair, Coco Salazar.

 

Call to Order:            Coco Salazar, Co-Chair

           

Roll Call:                    Karen Knapp, Secretary

 

Members Present: Coco Salazar, Karen Knapp, Lorena Sanchez, Barbara Aragón, Meaghan Berry, Celina Calvillo, Jeanette Hernandez, Laura Holmes, Wendy Kaufman, Richard Parra, Shirley Saetang, Angie Salceda, Diana Seals, Sandra Valle, Laura Vasquez

 

Members Excused: Maria Jimenez, Magaly Ponce, Cedric Ramirez, Nina Arguera, Michelle Holloway, Cristina Moran

 

Members Absent: None

 

Additions/Corrections to the Agenda: Coco Salazar, Co-Chair

 

Item #4 was added and all other items were moved down.

 

Item #4           Move of Part Time Security Position, Richard Parra, Director

Item #5           Opening of Part-Time Security Position, Richard Parra, Director

Item #6           Extension of Laurie Perez Maternity Leave, Richard Parra, Director

            

Approval of Minutes from November 2, 2017: Coco Salazar, Co-Chair

 

Item #1                       Minutes from the November 2, 2017 meeting of the Personnel Committee

                                    (Motion to Approve)

 

On MOTION of Wendy Kaufman, SECONDED by Angie Salceda, and CARRIED, the Minutes of the Personnel Committee Meeting of November 2, 2017 were approved as submitted.

 

Presentations from the Public:  Coco Salazar, Co-Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

There were none.

 

Old Business:             None

 

New Business:                      

Item #3     Resignation of Bryan Flores, Richard Parra, Director

      (Motion to Approve)

 

On MOTION of Diana Seals, SECONDED by Shirley Saetang, and CARRIED, the resignation of Bryan Flores, our part-time security position, was approved.

 

Item #4     Move of Part Time Security Position, Richard Parra, Director

      (Motion to Approve)

 

On MOTION of Laura Vasquez, SECONDED by Wendy Kaufman, and CARRIED, the movement of Rafael Rodriguez, from fulltime afternoon security to the fulltime morning security position starting December 1, 2017, was approved.

 

Item #5     Opening of Part-Time Security Position, Richard Parra, Director

      (Motion to Approve)

 

On MOTION of Lorena Sanchez, SECONDED by Meaghan Berry, and CARRIED, the afternoon part-time campus security position opening was approved. Applications will be due Thursday, November 30th at 12 noon. The position will begin Monday, December 4, 2017.

 

Item #6     Extension of Laurie Perez Maternity Leave, Richard Parra, Director

      (Motion to Approve)

 

On MOTION of Celina Calvillo, SECONDED by Diana Seals, and CARRIED, the extension of Laurie Perez’s maternity leave was approved. She will return on January 8, 2018.

 

Announcements:

 

The FPC Faculty Representatives will be meeting with the staff on Wednesday, November 29th, to review the update from the Ad Hoc Planning and Implementation Committee.

 

Mr. Parra expressed his gratitude and thanks to Mrs. Cardenas and Miss Avila for helping document minutes for special education, while Mrs. Perez is on maternity leave.

 

It was also announced that Miss McManus, Miss Gill, and Mrs. Nichols have volunteered to do a school year book for this year.

 

Next Regular Meeting:

 

Our next meeting will be Monday, December 4th at 7:15 a.m.

 

Adjournment:

 

On MOTION of Barbara Aragon, SECONDED by Diana Seals, and CARRIED, the Personnel Committee meeting adjourned at 7:34 a.m.     

 

Minutes respectfully submitted by: Karen Knapp

 

           

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

Human Resource and Personnel Council

 

Unapproved Minutes of the Human Resource and Personnel Council

 

November 29, 2017

 

A meeting of the Human Resource and Personnel Council was held on Wednesday, November 29, 2017 at 7:10 a.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342.

 

Call to Order:            Rolando Gutierrez, Council Chair      

 

The Human Resource and Personnel Council meeting was called to order at 7:14 a.m. by Council Chair, Rolando Gutierrez.

 

Roll Call:                    Leanna Hendrix, Secretary

 

Members Present: Lizette Adkisson, Christie Collins, Karla Contreras, Rolando Gutierrez, Leanna Hendrix, Joseph Lafko, DeAnn Michiels, Jaime Osornia, Stacy Carroll Hutter, Leticia Padilla Parra, Jessi Tello

 

Members Excused: Louis Chernovsky, Lillian De La Torre, Mercedes Meeks, Mimi Whang

 

Additions/Corrections to the Agenda: Rolando Gutierrez, Council Chair

 

Item #1                       Minutes from the November 2, 2017 meeting of the Human Resource and Personnel Council (Motion to Approve)

 

On MOTION of Lizette Adkisson, SECONDED by Karla Contreras, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Rolando Gutierrez, Council Chair

 

Item #2                       Any person(s) desiring to address the Human Resource and Personnel Council on any proper matter.

 

There were no presentations from the public.

 

Old Business:            none   

 

New Business:

 

Item #3                       Afterschool Intervention Program Teachers, Stacy Hutter, FACS Director (Motion to Approve)

 

Mrs. Hutter shared that we will begin our Afterschool Intervention Program beginning January 9, 2018.  Due to new federal legislation, the Supplemental Educational Services (SES) program is no longer provided; the FACS intervention program replaces the mandated SES program in accordance with the ESSA. The Every Student Succeeds Act replaced No Child Left Behind (NCLB) and will be fully operational this school year 2017-2018. In accordance with the new federal guidelines, Every Student Succeeds Act (ESSA), FACS is offering this afterschool intervention program for identified Title I students and others using the researched based literacy program, Words Their Way.

There will be two sessions for the intervention program.  The first session will run from January 9 – February 8, 2018, and the second session will run from February 20 – March 22, 2018.  We will be servicing 40 students per session, with a total of 80 students.  Students will be invited to attend the program based on teacher recommendations.  The five teachers who will run the program are Elizabeth Jimenez, Yadira Mendoza, Lilia Padilla Zuniga, Christopher Torres, and Tiffany Walker.  They will participate in a one-day training for the Words Their Way program to address the students’ literacy needs. The teachers will work from 2:40 – 4:40 on Mondays, Tuesdays, and Thursdays at a stipend rate of $30/hour. 

 

On MOTION of Lizette Adkisson, SECONDED by Joseph Lafko, and CARRIED, the selection of the Afterschool Intervention Program teachers was approved.

           

Announcements: Mrs. Hutter shared that the Ad Hoc Planning and Implementation Committee had met on November 18th to continue discussions with the future administrative needs for each of the schools.  Their next meeting will be held on December 2, 2017. 

 

Next Regular Meeting:  TBA

 

Adjournment: On MOTION of Leanna Hendrix, SECONDED by Jaime Osornia, and CARRIED, the Human Resource and Personnel Council meeting adjourned at 7:20 a.m.

 

Minutes respectfully submitted by: Leanna Hendrix

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

Personnel Committee

 

Wednesday November 29, 2017

7:15 a.m. – Auditorium

 

A meeting of the Personnel Committee was held on Wednesday, November 29, 2017 at 7:15 a.m. in the auditorium at Santa Monica Boulevard Community Charter School at 1022 N. Van Ness Avenue, Los Angeles, California, 90038

 

Call to Order:            Walter Gomez and Robin Rodriguez, Co-Chairs

 

The Personnel Committee meeting was called to order at 7:17 a.m. by Co-Chairs, Walter Gomez and Robin Rodriguez.

 

Roll Call:                    Walter Gomez and Robin Rodriguez, Co-Chairs

 

Personnel Committee Members Present: David Riddick, Sirui Thomassian, Walter Gomez, Robin Rodriguez, Teresa Elvira, Megan Stevenson, Jazmin Luna, Emily Aaronson, Tiene Ho, Virginia Cacares, Sandra Hernandez, Cassondra Barret, and Kristine Khachian

 

Personnel Committee Members Not Present: Nicole Reed

 

Excused Committee Members: Angela Boyd and Carmen Solis

 

Non-Members Present: Monica Castañeda

 

Additions/Corrections to the Agenda: Walter Gomez and Robin Rodriguez, Co-Chairs

 

There were no Additions/Corrections to the Agenda.

           

Approval of Minutes from October 25, 2017:  Walter Gomez and Robin Rodriguez, Co-Chairs

 

Item #1                       Minutes from the October 25, 2017 meeting of the Personnel Committee (Motion to Approve)

 

On MOTION of Teresa Elvira, SECONDED by Megan Stevenson, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public: Walter Gomez and Robin Rodriguez, Co-Chairs

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

Old Business:            There is no old business.

 

New Business:

 

Item #3                       Maternity Leave Request for Carmen Solis, Dr. David Riddick, SMBCCS Director (Motion to Approve)

 

Dr. Riddick informed the Personnel Committee that Carmen Solis will return from Maternity Leave on Monday, December 4, 2017. 

 

On MOTION of Sirui Thomassian, SECONDED by Walter Gomez, and CARRIED, the Maternity Leave Request for Carmen Solis was approved as submitted.

 

Item #4                       Resignation of Maria Geoffroy, Dr. David Riddick, SMBCCS Director (Informational Item)

 

Dr. Riddick informed the Personnel Committee that Maria Geoffroy submitted her resignation letter upon returning from Maternity Leave.  She will be returning to Boston.  Her last day will be November 30, 2017.  Maria has done a great job meeting the socio-emotional needs of the children she worked with. 

 

Item #5                       Toni Frear Assigned to SMBCCS as School Counselor, Dr. David Riddick, SMBCCS Director (Informational Item)

 

Dr. Riddick shared that Toni Frear will be returning to SMBCCS in January, 2018.  He stated that we are very fortunate to have her again.  Toni’s move to SMBCCS prevented FCLA from having a negative ending fund balance this school year. 

 

Item #6                       FCPS Ad Hoc Planning and Implementation Committee Update,

                                    Dr. David Riddick, SMBCCS Director (Information Item)

 

Dr. Riddick reviewed the materials from the last Ad Hoc Planning and Implementation Committee Meeting held on Saturday, November 18, 2017.  He went over the tasks the committee discussed, mentioned that the Core Values for the Fenton Charter Public Schools will be finalized by December 2, 2017, and discussed the questions and responses brought up by all five schools.  All of this will be discussed during the staff meeting at SMBCCS on November 29, 2017.  Any questions are to be brought up to the faculty representatives before Saturday, December 2, 2017. 

 

Announcements:

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Sandra Hernandez, SECONDED by Megan Stevenson, and CARRIED, the Personnel Committee adjourned at 7:47 a.m. 

 

Minutes respectfully submitted by: Jazmin Luna

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

                                                            

Fenton STEM Academy

Personnel Committee

                                                                         

November 30, 2017

 

Unapproved Minutes

 

A meeting of the Personnel Committee was held on Thursday, November 30, 2017 at 7:16 a.m. in the Hands on Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA 91352.

 

Call to Order:            Jennifer Pimentel, Chair

 

The Personnel Committee meeting was called to order at 7:16 a.m. by Chair, Jennifer Pimentel

 

Roll Call:                    Elisa Vallejo, Secretary

 

Members Present: Jennifer Miller, Elisa Vallejo, Bianca Bell-Reed, Priscilla Gentry, Jennifer Pimentel

 

Members Excused: Cedric Ramirez

 

Non-Committee Members: Angie Castellana Ferri, Shannon Bailey, Melissa Sopitkuankan, Ashley Johnson

 

Additions/Corrections to the Agenda:  Jennifer Pimentel, Chair

 

Item #6 FCPS Travel Reimbursement Form, Jennifer Miller, STEM Director (Informational Item) was added to the agenda.

           

Approval of Minutes from November 7, 2017:  Jennifer Pimentel, Chair

 

Item #1                       Minutes from the November 7, 2017 meeting of the Personnel Committee  (Motion to Approve)

 

On MOTION of Bianca Bell-Reed, SECONDED by Priscilla Gentry, the minutes from

November 7, 2017 were approved as submitted.

 

Presentations from the Public:  Jennifer Pimentel, Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:            None              

 

New Business:

 

Item #3           Sharing of Staff Input Regarding Leadership Transition Survey, Angie Castellana Ferri, STEM Faculty Representative (Informational Item)

 

Angie Castellana Ferri reiterated from the staff meeting that Mrs. Sumida was impressed about the professionalism of our staff and that our concerns and questions were legitimate. The board will take the input and suggestions and make a final decision. She asked staff to continue to share the core values within teams and talk about how we can incorporate the suggested core values into practice. It was discussed that consolidation meant that there would be two schools with one director and two assistant directors or administrative coordinators. The ad hoc team will meet again this Saturday to discuss the instructional coach application and interview team process. Suggestions and options are welcome to be shared to the faculty representatives at any time  

 

Item #4           Staffing Update, Jennifer Miller, STEM Director (Informational Item)

 

As was discussed at the last staff meeting, in an effort to balance FCLA’s budget and strengthen STEM’s budget, Toni Frear will transfer to SMBCCS to take over the open counselor’s position. This move will help to balance the budget and not end the school year in a negative balance, which is crucial for charter renewal. This was a very tough decision to make, seeing that Mrs. Frear has been supporting the FCLA and STEM Academies since the beginning and has played an integral role on campus, for both staff and students. We wish Mrs. Frear all the best and feel very grateful for her invaluable service at the Academies. There are already plans in place to continue counseling through an outside consulting agency.

 

Item #5           Midyear Goal Setting Meetings, Jennifer Miller, STEM Director (Motion to Approve)

 

Mrs. Miller informed the committee that mid-year goal setting meetings will take place during the week of Feb. 5th for both Fenton STEM and FCLA teachers in grades K-5. There will be a sign-up list located in the office for teachers to select a date and time to meet with their respective directors. The mid-year goal setting meeting will be used to look at the winter MAP data to help teachers identify students that have the potential to pass the SBAC test and guide instruction to differentiate learning.

 

On MOTION of Bianca Bell-Reed, SECONDED by Priscilla Gentry, the Midyear Goal Setting

Meetings were approved.

 

 

Item #6           FCPS Travel Reimbursement Form, Jennifer Miller, STEM Director  (Informational Item)

 

Miller presented the FCPS Travel Reimbursement Form for when staff attend a conference away from school. Given the history of charters and stories of fiscally irresponsible schools in the media, it is more critical than ever we follow these guidelines. Staff members are expected to pay for their own meals and lodging, following the per diem rates, and then submit the receipt for reimbursement using this form. Meals cannot be purchased that are already provided through the training or conference. The reimbursement form is only for items that are not provided by a training or conference. Forms can be picked up by Romelia Laguna in the front office and must be turned in within 60 days of the saved receipt date.

 

Announcements: NONE

 

Next Regular Meeting:         TBD

 

Adjournment:

On MOTION of Bianca Bell, SECONDED by Priscilla Gentry, and CARRIED, the Personnel Committee adjourned at 7:40 a.m. 

 

Minutes submitted respectfully by Elisa Vallejo

 

 

 

 

 

 

 

 

Item II.C.4.

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

                                            

Unapproved Minutes

Parent Advocacy Committee

                                                           

November 2, 2017

 

A meeting of the Parent Advocacy Committee was held on Thursday, November 2, 2017 at 2:30 p.m. in the Multi-Purpose Room of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Krystal Rodriguez, Co-Chair

 

The Parent Advocacy Committee meeting was called to order at 2:35 p.m. by Council Co-Chair, Krystal Rodriguez.

           

Roll Call:                    Darla MacDonald, Secretary

 

Members Present: Krystal Rodriguez, Abigail Lopez-Dee, Bridget Ruiz, Gurpreet Gill, Claire Nichols, Katherine Sheppard, Darla MacDonald, Caitlin McManus, Paola Ramirez, Sandra Lee, Richard Parra, Michelle Holloway

 

Members Excused: Robyn Gallo, Christina Peña, Tony Peña, Rolando Gutierrez, Felix Carillo, America Funes, Barbara Aragón, Roxann Nazario, Bielma Perez

                                 

Additions/Corrections to the Agenda: Krystal Rodriguez, Co-Chair

 

There were no additions or corrections to the agenda.

 

Approval of Minutes from October 5, 2017: Krystal Rodriguez, Co-Chair

            

Item #1                       Minutes from the October 5, 2017 meeting of the Parent Advocacy Committee

                                    (Motion to Approve)

 

On MOTION of Claire Nichols, SECONDED by Bridget Ruiz, and CARRIED, the Minutes of the Parent Advocacy Committee Meeting from October 5, 2017 were approved as submitted.

 

Presentations from the Public:  Abigail Lopez-Dee, Co-Chair

 

Item #2                       Any persons desiring to address the Personnel Committee on any proper matter.

            

There were no presentations from the public.

 

Old Business:            

 

There was no old business.

           

New Business:                      

 

Item #3     Suggestions or Questions Related to Placement of Directors, FPC Members of the

Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee reported that they are soliciting questions and suggestions from staff as to how Directors will be placed and how placement of school-based leadership should proceed.  They shared that the goal is to articulate a "process" that is consistent and equitable.

 

They further reported that two Directors will be needed to fill the openings at FACS due to Stacy Hutter’s retirement, and at SMBCCS due to the hiring of David Riddick as CAO.  Only current members of the FCPS administrative team will be considered for placement at FACS and SMBCCS as Directors.  This will, in turn, create a domino effect, where other administrative positions will be opened.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding placement of Directors by November 17, as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Item #4     Administrators’ Evaluations, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee reported they are discussing refining the administrator’s evaluation process.  Mrs. Sumida has suggested limiting the administration evaluation to "Leadership Characteristics" only with comments for fulfillment of job responsibilities.

 

Faculty Representatives requested that staff share any suggestions or ideas regarding the administrators’ evaluation.

 

Item #5     FCPS Core Values, FPC Members of the Ad Hoc Planning and Implementation Committee

      (Discussion)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the creation of FCPS Core Values which will represent FCPS’ mission, vision, and what we stand for now and in the future.  Core Values should be two to three words, simple and easy to understand.  Any ideas or suggestions should be shared with faculty representatives prior to their Ad Hoc Planning and Implementation Committee scheduled for Saturday, November 18th.

 

Item #6     FCPS Instructional Coaches, FPC Members of the Ad Hoc Planning and Implementation Committee

              (Informational)

 

The FPC Members of the Ad Hoc Planning and Implementation Committee discussed the draft of Instructional Coaches job description which was emailed to all of FCPS.  The Instructional Coaches job description is scheduled for approval at the December 7th FCPS Board meeting.

 

Faculty Representatives requested that staff e-mail them any further questions or suggestions regarding the Instructional Coaches job description by November 17th as they will be meeting with the Ad Hoc Planning and Implementation Committee on Saturday, November 18th.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:  TBD

 

Adjournment:          

 

On MOTION of Gurpreet Gill, SECONDED by Katherine Sheppard, and CARRIED, the Parent Advocacy Committee meeting adjourned at 3:38 p.m.    

 

Minutes respectfully submitted by: Darla MacDonald

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Primary Center

Parent Advocacy Committee

 

November 27, 2017

 

MINUTES

 

A meeting of the Parent Advocacy Committee was held on Monday, November 27, 2017 at 2:30 p.m. in the library of the Fenton Primary Center at 11351 Dronfield Avenue, Pacoima, CA, 91331.

Call to Order:            Krystal Rodriguez, Co-Chair

 

The Parent Advocacy Committee meeting was called to order at 2:38pm by Council Co-Chair, Krystal Rodriguez.

 

Roll Call:                    Claire Nichols, Secretary

Members present: Krystal Rodriguez, Abigail Lopez-Dee, Bridget Ruiz-Acevedo, Gurpreet Gill, Claire Nichols, Katherine Sheppard, Darla MacDonald, Caitlyn McManus, Paola Ramirez, Tony Peña, Richard Parra, Barbara Aragón

Members excused: Robyn Gallo, Sandra Lee, Christina Peña, Rolando Gutierrez, Felix Carillo, America Funes, Michelle Holloway, Roxann Nazario, Bielma Perez

 

Additions/Corrections to the Agenda: Krystal Rodriguez, Co-Chair

Three additions were made to the agenda. Items #7 and #8, both motions to approve, were added. Item #9 is informational.

 

Item #1                       Minutes from the November 2, 2017 meeting of the Parent Advocacy Committee

                                    (Motion to Approve)

           

Approval of Minutes from November 2, 2017: Abigail Lopez-Dee, Co-Chair

On MOTION of Darla MacDonald, SECONDED by Caitlyn McManus, and CARRIED, the Minutes of the Parent Advocacy Committee Meeting of November 2, 2017 were approved as submitted.

 

Presentations from the Public: Abigail Lopez-Dee, Co-Chair

 

Item #2                       Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were none.

 

Old Business:            None  

 

New Business: None.

 

Item #3           Chocolate Sale Update – Mr. Pena, Family Center Director (Informational)

 

Mr. Peña updated the committee on the success of the Chocolate Sale. To date, the total sales were $17, 598.00. The net profit to date is $8, 245.93.

 

Mr. Peña informed the committee that the Jump for Dollars event for top sellers needs to be amended because cash cannot be handed out to students, due to no receipts. Therefore, the committee discussed having the students participate in Jump for Dollars. However, instead of cash, Mr. Peña will give gift cards for the amount.

                                   

Item #4           American Cancer Society Fundraiser Update – Abigail Lopez-Dee, Co-Chair (Informational)

 

Mr. Parra updated the committee on the American Cancer Society Fundraiser. Mr. Parra reports $3500 was raised, surpassing the target of $3000.

 

Item #5           Santa Pictures – Krystal Rodriguez, Co-Chair (Motion to Approve)

 

On MOTION of Bridget Ruiz, SECONDED by Gurpreet Gill, and CARRIED, the motion to approve the Santa Picture fundraiser were approved as submitted.

 

Previously, the committee approved the Santa Pictures fundraiser as a Kindergarten fundraiser. The fundraiser earnings will actually go toward a field trip for Mrs. Berry, Ms. Salazar, Ms. Arguera and Ms. Valle.

 

Item #6           Schoolwide Winter Theme EventsKrystal Rodriguez, Co-Chair (Motion to Approve)  

 

On MOTION of Claire Nichols, SECONDED by Bridget Ruiz, and CARRIED, the motion to approve the Schoolwide Winter Theme Events were approved as submitted.

 

The committee discussed the Holiday Spirit Week specifics. The event will take place December 11, 2017-December 15, 2017, the last week of school before Winter Break. The event specifics are as follows:

 

Students:

Monday, 12/11: Wear red or green.

Tuesday, 12/12: Wear a winter, holiday or Christmas hat/headband

Wednesday, 12/13: Wear holiday or winter accessories (socks, jewelry, gloves, scarf, bows, ties)

Thursday, 12/14: Wear Christmas or winter themed pajamas.

Friday, 12/15 Wear Christmas or winter themed clothing.

Participation is optional. The flyer will be amended on 12/12 and 12/13 to add “with uniform.”

 

Staff: 

Monday, 12/11: Wear red or green.

Tuesday, 12/12: Wear a winter, holiday or Christmas headband.

Wednesday, 12/13: Wear holiday or Christmas accessories (socks, jewelry, gloves, scarf, bows, tie).

Thursday, 12/14: Wear holiday or Christmas pajamas.

Friday, 12/15: Wear tacky or ugly Christmas sweater.

 

On each day staff participates, they will write their name on a post-it for the chance to win a prize. Two winners will be announced at the end of each day. The flyer reminds staff participating in the Secret Santa Gift Exchange to leave a small treat in their “giftee’s” box every day, starting Monday, December 11.

Item #7           Lifetouch Yearbook - Abigail Lopez-Dee, Co-Chair (Motion to Approve)

 

On MOTION of Gurpreet Gill, SECONDED by Darla MacDonald, and CARRIED, the motion to approve the Lifetouch Yearbook was approved as submitted.

 

The committee discussed making a yearbook, through Lifetouch, for $12. Lifetouch will supply everything for the school to promote and sell the yearbooks. Caitlyn McManus will lead the yearbook team, with support from Gurpreet Gill and Claire Nichols. Attention will be given to allowing as much student participation as possible.

 

Item #8           Project Linus Blanket Drive – Paola Ramirez, School Counselor (Motion to Approve)

 

On MOTION of Claire Nichols, SECONDED by Katherine Sheppard, and CARRIED, the motion to approve the Project Linus Blanket Drive was approved as submitted.

 

Paola Ramirez informed the committee of her connection to the South Los Angeles chapter for Project Linus, a charity that makes quilts for those in need, specifically children. Project Linus would like to donate quilts to students at Fenton Primary Center. The committee discussed teachers nominating students in need to receive blankets.

 

Item #9           Wellness Plan – Richard Parra, Director (Informational)

 

Mr. Parra shared the FCPS Wellness Plan with the committee. The plan promotes physical exercise and healthy eating for our students. The plan will be emailed to the staff.

 

Announcements:

Mr. Parra announced that he will be sending an email to the staff asking for the names of who has participated in outside Professional Development to keep track of spending and to get approval from the Instruction Committee. Going forward, expenses will be paid by the teacher and then reimbursed by the organization.

 

Mr. Parra also announced the holiday breakfast is on December 15, 2017 and will include the ugly sweater competition.

 

Mr. Peña announced an organization is opening an overnight homeless shelter in a church behind the fire station on Van Nuys on December 1, 2017. Two schools are protesting the homeless shelter as well as many members of the community, as there is a fear it could be a safety hazard to the families in the community.

 

Next Regular Meeting: TBD

 

Adjournment:

On MOTION of Darla MacDonald, SECONDED by Caitlyn McManus, and CARRIED, the Parent Advocacy Committee meeting adjourned at 3:18 p.m.    

 

Minutes respectfully submitted by: Claire Nichols

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

                                                            

Fenton STEM Academy

Parent Advocacy Committee

                                                                         

November 28, 2017

 

AGENDA

 

A meeting of the Parent Advocacy Committee was held on Tuesday, November 28, 2017 at 7:19 AM in the Hands On Lab at Fenton STEM Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

 

Call to Order:            Crisinda Ismail, Chair

 

Roll Call:                    Alejandra Muñoz, Chair

 

Parent Advocacy Committee Members Present: Crisinda Ismail, Jennifer Miller, Alejandra Muñoz, Lauren Cappelli

 

Non-committee Members: Kelley Christenson, Paige Piper, Dominica Yasuda, Ana Gutierrez

 

Members Excused: Sydney Perez, Tony Peña

 

Additions/Corrections to the Agenda:  Crisinda Ismail, Chair

           

Approval of Minutes: Crisinda Ismail, Chair

 

Item #1                       Minutes from the October 6, 2017 meeting of the Parent Advocacy

                                    Committee.  (Motion to Approve)

 

On MOTION of Alejandra Muñoz, SECONDED by Lauren Cappelli, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Crisinda Ismail, Chair

 

Item #2                       Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

Old Business:            None

 

New Business:

 

Item #3                       Winter Performance, Jennifer Miller, STEM Director, (Informational Item)

 

Mrs. Miller discussed details regarding the Winter Performance, which will take place on December 12 -14th. The kindergarten and second grade classes from both STEM and FCLA (10 classes) will perform. Each day, 2-3 classes of parents will be invited, however all students will perform all three days. Dress rehearsals for FCLA students will be held on Thursday December 7th, 8:45 – 9:45 AM. Dress rehearsals for STEM will be held on Friday December 8th, 8:45 – 9:45 AM. A small group of parent volunteers will work on transforming the MPR into a Winter Wonderland.  

Item #4                       Farmer’s Market Event, Jennifer Miller, STEM Director, (Informational Item)

Mrs. Miller discussed details regarding the Farmer’s Market Event that is scheduled to take place on January 27th. This is in partnership with the non-profit organization, Tierra Del Sol which is located in the Sun Valley area. Fenton STEM Academy will have a booth in order to promote interest and enrollment in our school.  

Item #5                       Fourth Grade Holiday Gram Fundraiser, Crissy Ismail, Fourth Grade Lead Teacher, (Motion to Approve)

Mrs. Ismail discussed details regarding the Fourth Grade Holiday Gram Fundraiser, which will take place on December 11-15th. All funds will go towards securing buses for the fourth grade field trip to Rancho Camulus. Holiday Grams will be sold for $0.50 each and will come with a card and a candy cane. Advertising for this fundraiser will begin next week, with envelopes sent to each classroom.

On MOTION of Alejandra Muñoz, SECONDED by Lauren Cappelli, and CARRIED the Fourth Grade Holiday Gram Fundraiser was approved unanimously.

Item #6                       Local Wellness Policy, Jennifer Miller, STEM Director – (Motion to Approve)

Mrs. Miller discussed details regarding the Local Wellness Policy, which is meant to promote healthy eating at our school site. Parents received a letter which informed them of the most important points of the Wellness Plan and a copy is also available online.

On MOTION of Alejandra Muñoz, SECONDED by Lauren Cappelli, and CARRIED the Local Wellness Policy was approved unanimously.

 

Announcements:

 

Next Regular Meeting:         TBD

 

Adjournment:

 

On MOTION of Alejandra Muñoz, SECONDED by Lauren Cappelli, and CARRIED, the Parent Advocacy Committee meeting was adjourned at 7:38 AM.

 

 

Minutes respectfully submitted by: Alejandra Muñoz

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Avenue Charter School

School Community Relations Council

 

Unapproved Minutes of the School Community Relations Council

 

November 28, 2017

 

A meeting of the School Community Relations Council was held on Tuesday, November 28, 2017 at 2:50 p.m. in the conference room at Fenton Avenue Charter School at 11828 Gain Street, Lake View Terrace, California 91342.

 

Call to Order:            Elizabeth Jimenez, Council Co-Chair 

 

The School Community Relations Council meeting was called to order at 2:50 p.m. by Council Co-Chair, Elizabeth Jimenez.

 

Roll Call:                    Cynthia Eschenfelder, Secretary

 

Members Present: Robin Brenneisen, Cynthia Eschenfelder, Angel Garcia, Juan Gomez, Stacy Carroll Hutter, Elizabeth Jimenez, Alin Kazarian, Yadira Mendoza, Leticia Padilla Parra, Cheryl Perkins, Olga Sanchez, Jessi Tello, Tiffany Walker

 

Members Excused: Amy Salazar

 

Additions/Corrections to the Agenda: Elizabeth Jimenez, Council Co-Chair

 

Item #7 – Fundraiser Updates was added to the agenda.

 

Item #1                       Minutes from the October 11th, 2017 meeting of the School Community Relations Council (Motion to Approve)

 

On MOTION of Alin Kazarian, SECONDED by Tiffany Walker, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  None

 

Item #2                       Any person(s) desiring to address the School Community Relations Council on any proper matter.

 

There were no presentations from the public.

 

Old Business:           

 

Item #3                       Book fair, Cheryl Perkins, Teacher (Informational Item)

 

                                    Mrs. Perkins updated the council on the progression of the upcoming “Wild West” themed Scholastic Book Fair. The Book Fair will be open during grade level recesses and after school on December 11th, 12th, and 13th, and will stay open until 6 p.m. on the 13th. Parent volunteers put together packets featuring informational letters for families and a preview catalogue. Roxann Nazario, head of Parent VOICE, is gathering a group of parent volunteers to help during the Book Fair itself, and the possibility of having Student Leadership help was discussed as well. Teachers have also begun to sign up to volunteer, as only teachers are allowed to work the registers. The staff meeting on Wednesday, December 7 will be dedicated to Book Fair set-up, with class walkthroughs continuing through the end of the week.

 

Item #4                       Student Leadership – Food Drive, Elizabeth Jimenez, Teacher (Informational Item)

 

                                    Ms. Jimenez debriefed the council on the outcome of the highly successful school-wide food drive, run by Student Leadership. Reflecting upon last year’s food drive, this year’s drive was cut to three days and all the food was donated to a single organization, the Family Rescue Center in Canoga Park. A large amount of food was collected and donated. Looking to the future, Student Leadership has a field trip to UCLA set for Spring.

 

Item #5                       Fundraiser Update, Stacy Carroll Hutter, FACS Director (Informational Item)

 

                                    Mrs. Hutter reported that Mr. Peña shared with her the results of the World’s Finest Box Chocolate fundraiser, which took place this fall at FACS. This was a shorter fundraiser than the usual spring fundraiser, but a total of $18,745 was sold, making the net profit $7,792.42. This money is used for buses for grade level field trips.

           

New Business:

 

Item #6                       JPL Field Trip, Robin Brenneisen & Cynthia Eschenfelder, Teachers (Motion to Approve)

                                               

                                    Ms. Brenneisen explained how she became aware of a tour opening on December 5th at the Jet Propulsion Laboratory in Pasadena, creating a new field trip opportunity for 50 students. Student Leadership was considered, but due to conflicting assemblies and there being more than 50 student leaders, it was instead decided that Ms. Brenneisen’s and Ms. Eschenfelder’s classes would attend. Ms. Eschenfelder contacted local Councilwoman Monica Rodriguez’s office in order to receive financial assistance acquiring a bus for the field trip. The field trip and bus are now confirmed for December 5th, from 12:00 p.m. to 3:45 p.m. Parents have been notified, and as of November 28th, nearly all have consented to the late arrival time and returned their completed permission slips.

 

On MOTION of Alin Kazarian, SECONDED by Angel Garcia, and CARRIED, the JPL Field Trip was approved. 

 

Item #7                       Winter Performance, Lety Padilla Parra, FACS Asst. Director

                                    (Informational Item)

                                   

                                    Mrs. Padilla Parra shared that nine classes were set for the Winter Performance on December 14th. It was decided that TK would perform at 10 a.m. for parents in conjunction with their awards assembly. The seven other classes will perform at 2pm for the parents. The TK classes will participate in the dress rehearsals for the other students, on December 11th, 12th, and 13th at 8:30 a.m.

                                   

Announcements: None.

 

Next Regular Meeting:  TBA

 

Adjournment: On MOTION of Tiffany Walker, SECONDED by Cynthia Eschenfelder, and CARRIED, the School Community Relations Council meeting adjourned at 3:10 p.m.

 

Minutes respectfully submitted by: Cynthia Eschenfelder

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

 

Santa Monica Blvd. Community Charter School

                                           Parent Advocacy Committee                    

 

November 28, 2017

2:45 p.m. – Auditorium 

 

Minutes

 

Call to Order:            Bunny Wolfer and Ariana Gomez, Co-Chairs

 

A meeting of the Parent Advocacy Committee was called to order on Tuesday, November 28, 2017, at 2:47 p.m. in the auditorium at Santa Monica Blvd. Community Charter School at 1022 N. Van Ness Ave. Los Angeles, CA 90038.

 

Roll Call:                    Emma Colmenares, Co-Secretary

 

Parent Advocacy Committee Members Present: Lisa DeFrancesco, David Levinson, Ariana Gomez, Bunny Wolfer, Siranush Akopyan, Donald Ausherman, Hannah Bossenger, Evelia Manzo, Emma Colmenares, David Riddick, Maria Geoffroy, Amanda Hill, Sasha Gongora

 

Parent Advocacy Committee Members Excused: Monica Castañeda, Joanna Juarez

 

Additions/Corrections to the Agenda: Ariana Gomez, Co-Chair

 

 Item #9 Winter Performance and Item #10 Pink Christmas were added to the agenda.

           

Approval of Minutes: Bunny Wolfer, Co-Chair

 

Item #1                       Minutes from the September 28, 2017 meeting of the Parent Advocacy Committee.

                                   

On MOTION of Evelia Manzo, SECONDED by Siranush Akopyan, and CARRIED, the minutes from September 28, 2017 were approved as submitted.

           

Presentations from the Public: Ariana Gomez, Co-Chair

 

Item #2                       Any persons desiring to address the Parent Advocacy Committee on any proper matter.

                                    

                                    There were no presentations from the public. 

 

Old Business:            

                                   

Item #3                       Spirit Day Gear, David Riddick, SMBCCS Director (Informational Item)

                                   

                                    An accumulation of shirts are currently being used to show school pride. It has been suggested that every Friday students should have the option of wearing spirit gear. The school is working with a vendor to provide a variety of school spirit gear. Staff members will be able to purchase these items online including shirts and other spirit gear. Therefore, Friday will be officially known as School Spirit Day.

New Business:

 

Item #4                       Local Wellness Policy, David Riddick, SMBCCS Director (Motion to Approve)

                                   

The Local Wellness Policy provides health and physical fitness and nutrition for our students. The policy has been approved by the FCPS Board of Directors.  Dr. Riddick pointed out that the Policy encourages healthy food and activity. In class celebrations, such as class parties, should not be more than once a month, and should take place in the last 30 minutes of the day. All food must be store bought. In addition, all snacks being sold in school must meet USDA food guidelines. Also, school breakfast and lunch should be highly encouraged for students to participate.

 

On MOTION of Evelia Manzo, SECONDED Hannah Bossenger and        CARRIED, the Local Wellness Policy was approved.

 

 

Item #5                       Mutt-i-Grees Water Bottle Drive for Soi Dog Foundation in Thailand, 

David Riddick, SMBCCS (Motion to Approve)

 

                                    Mrs. Logvinsky will be travelling to Thailand and would like help collecting water bottles to recycle, so she may collect the money for donations. The money collected will be donated to the Soi Dog Foundation. She is only accepting empty water bottles at this time; no monetary donations are being accepted.

                                   

On MOTION of Siranush Akopyan, SECONDED David Levinson and        CARRIED, the Mutt-i-grees Water Bottle Drive for Soi Dog Foundation in Thailand was approved.

 

Item #6                       Student Council Update, David Levinson (Informational Item)

                                   

Student Council currently has $1,601.22 in profit, and more to come as they are waiting on $600 more from box tops. 6 bus grants and 3 classroom grants were sent out to teachers to apply for grant totaling approximately $3000. In addition, fifth grade raised $5,000 in total on the Day of the Dead parking lot fundraiser. Three different grade levels were awarded the Keeping History Alive Grants. The next student council event will be the movie Captain Underpants, and it will be screened on November 29th for 1st-3rd grade and on December 1st  for 4th-6th grade.

 

Item #7                       Parent Center Fundraiser, David Riddick, SMBCCS Director

(Informational Item)

 

                                    The Parent Center is currently working on the order for Uncle Jerry’s fundraiser. Shirts will be arriving Friday and delivered next week. A text message will be sent to parents to pick up orders at the parent center. The Parent Center will be looking for parent volunteers to help decorate the auditorium for the winter performances. They will also be performing.

Item #8                       Community Relations, David Riddick, SMBCCS Director (Informational Item)

 

On Saturday, December 2nd, YPI will be hosting a garden and beautification day with preparations beginning on Friday, December 1st. The goal is to revitalize the garden by the 2nd grade buildings. Some student council members will be attending. In addition, the city is hosting the Lemon Grove Holiday Party – a day of fun at the park. They will be giving away toys, but also ask for gift donations from the community. The party will have food, fun, and entertainment from 5pm-9pm. On Saturday December 9th, the Hollywood Police Station will be hosting their annual Children’s holiday party from 10am to 1pm. Ms. Castañeda sent out the flyer that all teachers must complete with the name of a student that would benefit from this celebration.

 

Item #9                       Winter Performance, David Riddick, SMBCCS Director (Informational Item)

 

                                    Winter Performances are around the corner. Pre-K will have their performance on December 11th at 9am and 1 pm. Each show will be thirty minutes long, but it will only be for the Pre-K parents and students. On December 12th and 13th TK-6th grade will have their performances. It will be a total of seven numbers, running approximately 45-50 minutes.

                       

Item #10                     Pink Christmas Ariana Gomez, Co-Chair (Informational Item)

 

Ms. Gomez will be hosting her 4th Annual Pink Christmas. Ms. Gomez, along with her family, have been working hard buying backpacks, supplies, and toys to make three students from each class feel special this holiday season. Teachers need to nominate three students from their class who would be appreciative of this generous gift and write their names on a Google Document that Ms. Gomez has already emailed. Ms. Gomez needs the names as soon as possible to begin putting the backpacks together for these students.  She will have a Muay Thai routine to inspire the SMBCCS students.

 

Announcements: No announcements

 

Next Regular Meeting: TBD

 

Adjournment: 3:32 p.m.

 

On MOTION of Donald Ausherman, SECONDED by Lisa DeFrancesco, and CARRIED, the Parent Advocacy Committee adjourned at 3:32 p.m.

 

Minutes respectfully submitted by:   Hannah Bossenger and Emma Colmenares

 

 

 

 

 

 

 

 

FENTON CHARTER PUBLIC SCHOOLS

Fenton Leadership Academy

 

Unapproved Minutes of the Parent Advocacy Committee Meeting

 

November 29, 2017

 

A meeting of the Parent Advocacy Committee was held on Wednesday, November 29, 2017 at 7:18 a.m. in the Multi-Purpose Room at Fenton Charter Leadership Academy at 8926 Sunland Blvd., Sun Valley, CA  91352.

 

Call to Order:            Cecilia Quijano, Chair

 

The Parent Advocacy Committee meeting was called to order at 7:18 am. by Chair, Cecilia Quijano.

 

Roll Call:                    Krista Casanova, Secretary

 

Parent Advocacy Committee Members Present: Cecilia Quijano, Krista Casanova, Stephanie Ellerbe, Lindsay Porter, Cary Rabinowitz

 

Non-committee Members: Toni Frear, Jennifer Hines, Brennan Mack

 

Members Excused: Tony Peña, Rocio Gomez

 

Additions/Corrections to the Agenda:  Cecilia Quijano, Chair

 

There were no additions or corrections to the agenda.

 

Approval of Minutes: Cecilia Quijano, Chair

 

Item #1                       Minutes from the October 10, 2017 meeting of the Parent Advocacy

Committee (Motion to Approve)

 

 

On MOTION of Krista Casanova, SECONDED by Lindsay Porter, and CARRIED, the minutes were approved as submitted.

 

Presentations from the Public:  Cecilia Quijano, Chair

 

Item #2                       Any persons desiring to address the Parent Advocacy Committee on any proper matter.

 

There were no presentations from the public.

 

Old Business:           

 

There was no old business.

 

New Business:

 

Item #3                       Winter Performance,

Cary Rabinowitz, FCLA Director (Informational Item)

 

Mr. Rabinowitz presented the committee with flyers made by Nicole Langlois and Veronica Palazzola for the upcoming winter performances. To provide the grade levels with practice, the MPR will be made available on December 1st, 4th, 5th and 6th. Grade levels are asked to please follow the practice schedule to ensure that the MPR is available. Kindergarten and TK are asked to please eat breakfast in their classrooms. On December 7th, performing students will have a dress rehearsal. Both FCLA and Fenton STEM academy are invited to view the performance at this dress rehearsal. The students will perform for parents on December 12th, 13th, and 14th. Each student will be provided with two tickets. Tickets must be presented upon entry to the performance to provide adequate space for those attending. Teachers are encouraged to reach out to potential parent volunteers for help decorating the MPR for the winter performance on Wednesday, December 6th.

 

Item #4                       Tierra Del Sol Farmer’s Market Event, 

Cary Rabinowitz, FCLA Director (Informational Item)

 

FCLA has partnered with the Tierra Del Sol Foundation. Tierra del Sol provides assistance to adults with disabilities and aims to unite the community. On Saturday, January 27, Fenton STEM Academy and FCLA will attend the Tierra Del Sol Farmer’s Market to promote our schools and highlight our academic achievements. The event will also serve as an enrollment recruitment event. Mr. Rabinowitz asked grade levels to collaborate on creative ways to represent the school and their students. This includes but is not limited to posters and picture collages. This event will begin the increased focus on enrollment and continued efforts to improve attendance.

           

Item #5                       Kindergarten Service Learning Project - Jester and Pharley Phund,

Veronica Palazzola, Kindergarten Lead Teacher

(Motion to Approve)

 

On MOTION of Krista Casanova, SECONDED by Stephanie Ellerbe, and CARRIED, the Kindergarten Service Learning Project- Jester and Pharley Phund was approved as submitted.

 

Veronica Palazzola presented the committee with kindergarten and transitional kindergarten’s plans for their service-learning project. The Jester and Pharley Phund was founded in 2000 after the death of David Saltzman. David Saltzman was diagnosed with cancer and made it his mission to publish a children’s novel. His novel aimed to help children who had been diagnosed with cancer. The novel was his senior project while attending Yale, but he unfortunately passed before he could see it published. His family shared his work with families across the nation.  To continue David’s mission, kindergarten and TK will host a three-week Read-a-Thon. The Read-a-Thon will begin with an assembly on February 5, and will run through February 23. The top two readers in each grade will be rewarded with a copy of David’s book, “The Jester who Lost his Jingle” at a recognition assembly held on March 16. Each teacher will also receive a copy of the book as well as an educator manual with engaging and unique lessons to promote literacy as well as helping children with illnesses. In addition to the Read-a-Thon event, classes will also be encouraged to donate children’s books to a local hospital, with a goal of 35 books per class.

 

Item #6                       FCLA “Leaders Have Heart” Student T-Shirt Sale,

Cary Rabinowitz, FCLA Director (Motion to Approve)

 

On MOTION of Krista Casanova, SECONDED by Lindsay Porter, and CARRIED, the FCLA “Leaders Have Heart” Student T-Shirt Sale was approved as submitted.

 

Mr. Rabinowitz presented the committee with the “Leaders Have Heart” Student T-shirt fundraiser. T-shirts with the paw print heart logo will be sold to students to raise funds for buses to provide transportation for field trips related to service learning projects. Grade levels are also encouraged to contribute ideas for future field trips. The date for the fundraiser is to be determined at a later date.

 

Item #7                       Local Wellness Policy, Cary Rabinowitz, FCLA Director

(Motion to Approve)

 

On MOTION of Krista Casanova, SECONDED by Lindsay Porter, and CARRIED, the Local Wellness Policy was approved as submitted.

 

Since 2013, Fenton Academies has partnered with School Nutrition Plus (SNP) to ensure that students are provided with healthy food choices and encouraged to participate in physical activity. SNP and Fenton Academies work with professionals in the areas of nutrition to accommodate dietary needs, religious rituals, and carefully documenting individual student dietary preferences and needs. All Fenton schools follow our Wellness Policy, which encourages students to make healthy choices and sets standards for the food provided to students as well as the food students bring to school. Teachers and parents can request a copy of the Wellness Policy from Mr. Rabinowitz.

 

Announcements:

 

There were no announcements.

 

Next Regular Meeting:

 

The next meeting of the Parent Advocacy Committee is to be determined at a later date.

 

Adjournment:

 

On MOTION of Krista Casanova, SECONDED by Stephanie Ellerbe, and CARRIED, the Parent Advocacy Committee adjourned at 7:35.

 

Minutes respectfully submitted by: Krista Casanova, Secretary

 

 

 

 

 

 

 

  1. D.

 

Treasurer/CFO’s Report

 

 

 

 

 

  1. E.

 

Directors’ Reports

 

 

 

 

 

Item II.E.1.

FENTON AVENUE CHARTER SCHOOL (FACS)

DIRECTOR’S REPORT

 

December 7, 2017

 

The mission of Fenton Avenue Charter School is to further instill the joy of learning by creating an environment that promotes confident, self-reliant, interdependent learners who become productive, contributing citizens of the community.

 

State Charter Number:  30

 

General Information on Enrollment and Attendance:

 

Fenton Avenue Charter School Enrollment (3-5):

TK       3rd Grade        4th Grade        5th Grade        Total               ADA%

                         34            236                  253                            256                779                 97.38% (3rd mo.)

                                                                                                                                    97.10%  (4th mo.)

Cumulative ADA

97.81%

 

Enrollment and Attendance:

Enrollment at Fenton Avenue Charter School has grown to 779 students with a cumulative ADA at 97.81%.  Enrollment has grown incrementally since school began in August.

 

Earned Increase Walkthrough: We would like to thank the teaching staff for welcoming the observation teams into your classrooms in November. It was a wonderful experience and we saw evidence of hard work, high expectations and attention to detail.

 

Parent Conference Week: FACS completed first trimester parent conferences in all 33 classrooms in November.  Parents met with teachers and support staff throughout the week to discuss progress and strategies.  Attendance was excellent.

 

Probationary Teacher Observations: All probationary staff completed their formal first semester observations in November and early December.  FACS has nine probationary staff members who participated in the observation process.  It was a successful and productive observation cycle.

 

English Language Proficiency Assessments for California (ELPAC) Training: Leticia Padilla Parra attended an ELPAC training in preparation for the first operational administration of the ELPAC in 2018.  FACS will administer the ELPAC Summative to English Learners from February 5-9, 2018.

 

Afterschool Intervention Program: Due to new federal legislation, the Supplemental Educational Services (SES) program is no longer provided; the FACS intervention program replaces the mandated SES program in accordance with the ESSA. The Every Student Succeeds Act replaced No Child Left Behind (NCLB) and will be fully operational this school year 2017-2018. In accordance with the new federal guidelines, Every Student Succeeds Act (ESSA), FACS is offering this afterschool intervention program for identified Title I students and others using the researched based literacy program, Words Their Way.

There will be two sessions for the intervention program.  The first session will run from January 9 – February 8, 2018, and the second session will run from February 20 – March 22, 2018.  We will be servicing 40 students per session, with a total of 80 students.  Students will be invited to attend the program based on teacher recommendations.  The five teachers who will run the program are Elizabeth Jimenez, Yadira Mendoza, Lilia Padilla Zuniga, Christopher Torres, and Tiffany Walker.  They will participate in a one-day training for the Words Their Way program to address the students’ literacy needs.

 

California School Dashboard Report: The Local Indicators for the California School Dashboard Report (the Equity Report) have been completed and submitted for Fenton Avenue Charter School and can be viewed on the Dashboard website.  The Dashboard contains reports that display the performance of schools and student groups on a set of state and local measures to assist in identifying strengths, weaknesses, and areas in need of improvement.  The Dashboard is the new accountability system developed by the CDE.  FACS outperformed LAUSD on the English Learner Progress State Indicator.

 

 

 

Student Leadership: A highly successful school-wide food drive, run by Student Leadership was held in November. All food was donated to a single organization, the Family Rescue Center in Canoga Park. This event promoted the importance of service to our students and served those in need.

 

Scholastic Book Fair: The “Wild West” themed Scholastic Book Fair will be held from 12/11-13, 2017.  The Book Fair will be open during grade level recesses and after school, and will stay open until 6 p.m. on the 13th.  Funds generated from the Scholastic Book Fair are used to purchase Scholastic News for use schoolwide.

 

Winter Performances: Our annual Winter Performance for parents will be held on Thursday, December 14th and each grade level will see a dress rehearsal performance throughout the week. This year, nine classes are participating in the Winter Performance.

 

LAUSD Oversight Visit: The yearly LAUSD Oversight Visit will take place at Fenton Avenue Charter School on February 22, 2018.

 

25th California Charter Schools (CCSA) Conference: Dr. Randy Palisoc and Stacy Carroll Hutter are presenting From Math Anxiety to Math Fluency at the March CCSA conference in San Diego.  The session presents practical ways that teachers, administrators, and parents can help students build the three essential elements of math fluency, conceptual understanding, and self-confidence. 

 

 

UPCOMING EVENTS

  • December 15 – FACS Annual Holiday Breakfast (6:30 a.m.)
  • December 18 – January 5 – Winter Break
  • February 22 – LAUSD Charter Schools Division Oversight Visit

 

 

 

 

 

 

 

 

 

Item II.E.2.

SANTA MONICA BOULEVARD COMMUNITY CHARTER SCHOOL (SMBCCS)

DIRECTOR’S REPORT

 

December 7, 2017

 

Santa Monica Boulevard Community Charter School promotes academic achievement in a collaborative environment that creates self-confident, self-reliant learners who will become positive contributors to their communities.

 

State Charter Number:  446

 

Enrollment        Numbers as of December 1, 2017

                           Enrollment: 918 (TK-6) (compared to 922 in October, 2017)

                                           91 (Preschool) (compared to 90 in October, 2017)

                                          November ADA: 97.95%

      SMBCCS Cumulative ADA: 98.17%

 

ENROLLMENT

 

 

PreK

TK

K

1st

2nd

3rd

4th

5th

6th

Total

12/1/17

91

36

117

140

133

116

161

147

68

1,009

 

SMBCCS is experiencing a fluctuation in our enrollment.  We are currently under our projected enrollment of 950 with a current enrollment of 918 students.  Over the past two years, we experienced a trend of receiving 20 additional students throughout the school year.  We typically experience an influx in our enrollment after the holidays in January and early February.  We are continuing to monitor our enrollment and exploring ways to showcase our engaging school to the community.  Fortunately, our cumulative ADA is 98.17%, higher than our budgeted ADA of 96.5%. 

 

INSTRUCTION

 

Hour of Code: SMBCCS is pleased to celebrate the Hour of Code the week of December 4th.  The Hour of Code is a global movement reaching tens of millions of students in 180+ countries to broaden participation in the field of computer science.  To help Santa Monica kick off the Hour of Code, SMBCCS will have a representative from the Mayor’s Office (Luz Rivas, Public Works Commissioner) and CodeSpark to motivate and encourage our students to code at an assembly on the morning of December 4th. CodeSpark will be filming students at the assembly, in the iLabs, and in our 6th grade technology class.  CodeSpark created a special video for SMBCCS students inviting them to try a limited and special edition of the coding activity, "Snoopy's Snow Brawl.”  In addition, 9Dots has provided our teachers with Hour of Code swag including bracelets and pins to wear during the Hour of Code week.  A special thank you to our STEAM Team (Robin Rodriguez, AJ Smith, Jennifer Nishimoto, and Gaby Arroyo) for empowering our students with an incredible opportunity to participate in the Hour of Code. 

 

Winter Performances: The PreK Winter Performance takes place on Monday, December 11th at 9AM and 1PM.  The TK-6 Winter Performances will be held on Tuesday, December 12th and Wednesday, December 13th.  We are excited to showcase our talented students.  

 

Young Storytellers: On Wednesday, November 1st at 1pm, Santa Monica had our BIG SHOW performance.  For two months, YSF mentor-screenwriters spent one hour a week helping 10 of our students learn the basics of storytelling and in creating their own 5-7 page screenplay.  Professional actors performed each student’s script during our BIG SHOW performance.  A special thank you to Lisa DeFrancesco for coordinating this event.  Congratulations to our amazing writers!  

 

Keeping History Alive Grant: We are proud to share that David Levinson, Kyra Requiestas, and Hannah Bossenger were awarded a “Keeping History Alive” grant to use for a field trip.  The grants are funded for K-12th grade teachers in Los Angeles County by the generous support of The Helen and Will Webster Foundation and The Ahmanson Foundation. 

 

LAUSD Charter Schools Division Oversight Review Visit:  The LAUSD Charter Schools Division (CSD) will conduct their yearly oversight visit to SMBCCS on March 8th.  Last year, CSD was very impressed by our student writing, Thinking Maps, Think/Pair Shares, and Mutt-i-grees program.  We look forward to showcasing the teaching and learning that takes place at Santa Monica. 

 

Community Relations

 

SMBCCS Recognized at the 8th Annual Youth Policy Institute Gala: The Youth Policy Institute welcomed over 300 guests to their eighth annual gala, on November 16, 2017.  Guests gathered at Paramount Pictures to honor Netflix and the Los Angeles Neighborhood School Principals.  Los Angeles Mayor Eric Garcetti, State Senator Ben Allen, and LAUSD Board members Nick Melvoin and Kelly Gonez were present to honor the recipients.  We are proud of partnership with the Youth Policy Institute and look forward to our work together to service our children. 

 

 Hollywood Police Department Holiday Party: SMBCCS was provided with 50 tickets for our children to attend the Hollywood Police Station’s 25th Annual Children’s Holiday Party.  This event benefits the underprivileged youths in the Hollywood community and is by invitation only. Over 1,500 tickets to attend this party were provided to local schools in the Hollywood area. Santa Claus and Mrs. Santa will be there to give out toys to every child that attends. There will be music, face painting, a Holiday Fairy balloonist, refreshments, and much more for the children attending.

 

4th Annual Pink Christmas: Ariana Gomez and her family are providing backpacks filled with materials for three (3) students per classroom at SMBCCS.  Gifts will be given out on Thursday, December 14th at 2:45pm.  Invited students will see a Muay Thai presentation by Ariana Gomez and her fellow athletes.  A special thank you to Ariana Gomez and her family for generously giving of their time and resources for our children. 

 

Water Bottle Donation for Soi Dog Foundation: Anya Logvinsky is collecting water bottles to raise money for the Soi Dog Foundation in Thailand.  Mrs. Logvinsky and her husband are traveling to Thailand on vacation and are spending one day volunteering at the Soi Dog Foundation.  They will give the Soi Dog Foundation the money raised from the water bottle donation on behalf of SMBCCS.  

 

Annual Lemon Grove Park Holiday Party: The Lemon Grove Recreation Center and the Hollywood Studio District Neighborhood Council are hosting a holiday party on Friday, December 15th from 5:00 PM to 9:00 PM at 4549 Lemon Grove Avenue.  Our students are invited to participate in a toy giveaway, food, fun and entertainment!  They are also accepting toys to give away at the event.

 

YPI Winter Program: YPI will have a Winter Camp at SMBCCS December 18-21st and January 2-5th.  The hours for this event will be from 8 a.m. to 3:30 p.m.  Students will participate in an hour of academic activities along with art (indoor and outdoor activities), science, sports/recreation, dance, and much more.

 

YPI Family Fitness Nights and Family Cooking Nights: YPI will host Family Fitness Nights and Family Cooking Nights once a month through the end of the school year. Families will be able to participate in aerobic workouts with trained fitness professionals.  Parents will learn how to combine affordable ingredients in healthy and delicious ways.   Families will enjoy a meal they cooked and coached by a professional chef.  All classes are free. Fitness Nights will be from 4-5 pm on the playground and in the Auditorium. Cooking nights will be from 4-6 pm in the teachers' lounge on selected Thursdays. 

 

YPI Garden Renovation: YPI held a beautification day for our school garden on Saturday, December 2nd. This event was in partnership with YPI, Champions for Change and The Mission Continues. A team of skilled volunteers worked on campus to renovate garden beds, create a compost area, replace the soil, built new workbenches for students and adults, and built a large new table to hold outdoor lessons in the garden.     

 

YPI Family Engagement Workshops: YPI will host three family engagement workshops at the SMBCCS Parent Center in December. All workshops will run from 9:30 a.m. - 11:00 a.m. in the Parent Center. 

12/1   Fostering Home Learning Environments

12/8   Understanding Vocabulary Development 

12/15 Literacy and Fluency in an Academic Setting

 

Upcoming Events:

  • December 9-11 – CA STEAM Conference (Administrators, STEAM & ELD Leads)
  • December 11 PreK Winter Performances (9 AM and 1 PM)
  • December 12 – 13 Winter Performance Shows
  • January 12 – SMBCCS ELD Training by ELD Lead Teachers (Minimum Day Dismissal)
  • February 16 – Staff Development Day (Benchmark Advance Training)
  • March 8 – LAUSD Charter Schools Division Oversight Visit

 

 

 

 

 

 

 

Item II.E.3.

FENTON PRIMARY CENTER (FPC)

DIRECTOR’S REPORT

 

December 7, 2017

 

The mission of the Fenton Primary Center is to cultivate a love of learning by fostering an environment that promotes self-discovery, independence and an awareness of the connectedness between self and others.

 

State Charter Number:  911

 

General Information on Enrollment and Attendance:

 

Fenton Primary Center Enrollment (K-2):

 

Transitional Kindergarten

Kindergarten

1st Grade

2nd Grade

Total

35

240

232

253

760

 

Actual Daily Attendance for the Month (ADA): 98.02%          Cumulative for the Year: 98.02%       

                                   

Student Enrollment: FPC’s enrollment has continued lower than expected. The FPC teachers and staff need to be commended for maintaining an above 98% ADA, which helps offset some of the revenue gap. The school will continue to notify families of enrollment opportunities this month in hopes to increase enrollment in January.

 

Academic Performance Review: With the LAUSD Oversight Visit scheduled for February 27, 2018 at FPC, the school has been diligent in preparing reports to show academic gains using internal data. The school will prepare reports using Reading Wonders benchmark assessments and NWEA MAP assessments. The school will prepare enough information to prove to LAUSD that a rating under “Student Achievement and Educational Performance” in the district oversight report is necessary. Previously, FPC has received a “No Rating” under this category.

 

Intervention: The FPC Intervention Lab has begun the second eight-week cycle of intervention. The students who are participating in cycle two were referred by the Coordination of Services Team (COST) during first and second grade meetings held in October. The emphases of cycle two is on developing foundational skills to create fluent readers.

 

Each grade level has also created in-class intervention by differentiating instruction using data acquired from in class assessments. The grade levels are using the Professional Learning Community process to develop grade level goals. One example is increasing reading fluency by looking closely at sight word recognition.   

 

Red Ribbon Week: Paola Ramirez, FPC’s School Counselor, did an amazing job of preparing the activities for Red Ribbon Week beginning October 23, 2017. The students enjoyed age appropriate themed activities with emphasis on being drug free and creating an anti-bullying environment. The week ended with a classroom door decorating contest with the majority of teachers and students participating.  

 

Parent Conferences: The first trimester reporting period ended with parent conferences the week of November 13, 2017. The school had over 90% of families participate in a one-to-one parent conference with their child’s teacher. Parent conferences are important in communicating each child’s academic strengths and needs to their parents. Parents appreciate this time to discuss their child’s progress with the teacher.

 

Great California Shakeout: FPC participated in the 2017 California Shake Out on October 20, 2017 at 8:30 a.m. It was the first time the school has performed a full search and rescue drill with teams searching the building as part of the drill. The drill was very successful thanks to the work and preparation of the safety committee led by Sarah Ananta and Maria Patron.

 

YPI 21st Century Enrichment Classes: FPC’s afterschool 21st Century program is in the final week of their eight-week Saturday enrichment program. The enrichment classes will end on December 9, 2017. Over sixty students participated in the enrichment workshops. The workshops that were made available to students were creative writing, cooking, dance, and soccer. All workshops incorporated the use of the Write Brain curriculum or had a science emphasis with the purpose of having students use their whole brain. Write Brain curriculum is based on activities that activate the right side of the brain to develop creativity and imagination. The emphasis of Write Brain is to have students participate in creative writing, but it can also be adapted and used in visual and performing arts workshops. The science workshops were focused on using the left side of the brain to develop an understanding of logic, reasoning, and analysis of outcomes.

 

Upcoming Events:

12/4/17-12/13/17         Mutt-i-grees Food and Blanket Drive

12/11/17                      Chorus Winter Performance (8:30 a.m.)

The Science of Bubbles Assemblies (12:00 p.m. and 1:00 p.m.)                   

12/15/17                      FPC Staff Holiday Breakfast (6:30 a.m. to 8:00 a.m.)

12/18/17 – 1/5/18        Students on Winter Break

1/12/18                        World’s Finest Chocolate Assembly

1/15/18                        Martin Luther King Jr. Observance – No School

1/16/18                        Big Smiles Dental Visit

 

  

 

 

 

 

 

 

 

Item II.E.4.

FENTON STEM ACADEMY (STEM) 

DIRECTOR’S REPORT

 

December 7, 2017

 

The mission of the Fenton STEM Academy: Elementary Center for Science, Technology, Engineering and Math is successful student engagement and achievement through the implementation of a curriculum that interconnects science, technology, engineering, and math across all disciplines, including art, music, language arts and social studies. 

 

State Charter Number:  1605

 

Enrollment

 

 

 

Kinder

 

1st

 

2nd

 

3rd

 

4th

 

5th

 

Total

Monthly

ADA

Cumulative

ADA

12/7/17

44

42

24

44

78

71

303

97.9%

98.1%

 

Instruction

 

Initial CELDT Test Scores: Initial CELDT test scores have been received for Fenton STEM Academy. Early analysis indicates about 20% of students achieving IFEP status. The remaining students will participate in the new ELPAC Summative assessment during Spring 2018. The Initial ELPAC assessment will become operational during the 2018-2019 school year.

 

ELPAC: Mrs. Miller attended an ELPAC workshop on November 2nd to learn about California’s new English Learner assessment. Fenton STEM Academy has scheduled the English Language Proficiency Assessment for California (ELPAC) to be administered (tentatively) March 2018. All English Learners will participate, including students from the 2017-2018 Initial CELDT testing period. The test itself is similar to the old CELDT in the sense that students will be tested on reading, writing, listening, and speaking. Major differences include the ability to stream the listening portion from TOMS – the online database for CAASPP, as well as the ability to determine language status based on Initial ELPAC scores. Mrs. Miller will work with staff to train test administrators on the new assessment.

 

Measure of Academic Progress (MAP) Winter Assessment: Fenton STEM Academy will administer the winter MAP assessments between January 8th – January 26th.  The winter assessments are very important as the scores are a great indicator as to how our students will perform on the SBAC. This test data will be reviewed during mid-year goal setting meetings with staff, set to take place early February. Data analysis will involve targeted intervention based on MAP percentiles, with SBAC preparation in mind. The data collected from the winter MAP scores will also be used for the LAUSD oversight visit, as well as our charter renewal. Teachers are encouraged to utilize the Hands on Lab during testing and to promote successful test taking skills.

 

LAUSD Oversight Visit: Every year, charter schools participate in an oversight visit from their authorizing district. Our district oversight visit is scheduled for February 1st. Last year, FCLA and STEM were the 1st and 2nd schools to be visited from within the Fenton organization. This year, we are also the 1st (FCLA) and 2nd  (STEM). The visit will involve interviews with the administrative team, and key staff members, as well as classroom visits. The district will look for evidence of effective governance, student achievement, organizational management, and fiscal operations They will assign a score to each of these areas. This visit is key to our charter renewal process, as the results will be shared to the LAUSD board. We expect this visit to go well. Fenton STEM Academy will continue to discuss and prepare for our upcoming visit.

 

Hour of Code: Fenton STEM Academy will participate in the Hour of Code event during the week of December 4 – 8th. The Hour of Code is a global movement to increase awareness of computer science. Fenton STEM Academy is registered as an official host through Code.org. Computer Science is crucial for success in any 21st century career path and the Hour of Code is a wonderful resource to raise awareness.

 

5th Annual California STEAM Symposium: The Fenton STEM leadership team will attend the 5th Annual California STEAM Symposium, (formerly known as the STEM Symposium) in San Francisco, December 9 – 11th. This symposium brings the latest research, materials, and leaders in STEAM education together to discuss science, technology, engineering, arts, and mathematics. We are excited to learn more ways to enhance our program for the students of Fenton STEM, specifically the incorporation of the arts. This will be extremely helpful as we refine our focus and begin the process of writing our charter petition for renewal. 

 

California School Dashboard: Fenton STEM Academy completed and submitted the local indicators for the new California School Dashboard. This new accountability system provides an online tool to measure a school’s success in meeting specific criteria. Schools are measured against 10 indicators of school success; 6 for state indicators (high school graduation rate, academic performance, suspension rate, English Learner progress, preparation of college/career, and chronic absenteeism) and 4 for local indicators (Basic campus conditions, implementation of academic standards, school climate surveys, and parent involvement/engagement). Fenton STEM was provided a preview of the data to be released publicly later this fall in reference to state indicators. Data reveals what is considered a “significant increase” across all state indicators. We look forward to sharing this exciting and positive information with all stakeholders once the information is released publicly.

 

Destination Field Trips: In addition to the yearly local field trips our K-5 students take, many educators at Fenton STEM work tirelessly to fundraise, organize, and lead several destination field trips. These real life experiences have provided students with incredible learning opportunities and have been supported and encouraged by our parent community. Third – Fifth grade have several destination field trips planned for the Spring of 2018.

  • Third grade plans to continue their annual Engineering focused trip to LEGOLAND in Carlsbad, California. The trip includes experiences to work first hand with LEGO robotics and several engineering activities. The trip is planned for June 7, 2018.
  • Fourth grade will continue with their annual field trip to Sacramento, California. Trip details include a visit to Sutter’s Fort, the state capital, and various lessons on earlier settlers and the gold rush. The trip is scheduled for May 10 - 11, 2018.
  • Fifth grade has decided after two years of attending Science Camp CIMI, to try a different learning experience. They will be traveling to the Nature Bridge in the Santa Monica Mountains on March 12 – March 14, 2018. A scholarship was awarded and used to fund the three days and two nights stay for the cabin. The nature excursion will allow students to participate in hiking, testing water samples, and making observations on the native and non-native plants.

 

Thank you to the entire third, fourth, and fifth grade teams for organizing and leading these rigorous and educational field trips.

 

Personnel

 

Earned Increase Walkthroughs: The first round of Earned Increase Walkthroughs have been completed for all teaching staff. These walkthroughs provided an opportunity to observe and gather information on teaching strategies, classroom environment, and student learning. Teachers commented on the benefits of peer observation.

 

Transfer of Toni Frear to SMBCCS: In an effort to balance FCLA’s budget, Toni Frear will transfer to SMBCCS to take over the open counselor’s position effective January 2018. The transfer of Mrs. Frear allows a more balanced budget for the 17-18 school year, which is crucial for charter renewal. Mrs. Frear is a member of the founding leadership team at the Fenton Academies. She played an integral role in developing the instructional focus, as well as establishing a positive and successful school culture. The staff and students of the Fenton Academies are grateful for all that Mrs. Frear has provided our school. We wish her and Jeter the very best as they begin their service at SMBCCS. Plans to contract with an outside agency for part time counseling services is in process for the remainder of the school year.

 

School Community

 

Scholastic Book Fair: The Fenton Academies book fair took place October 23-27th. The book fair earned close to $6,000 in book sales and took place during Family Math Night and Red Ribbon Week. This was a significant increase from last year’s sales! Overall, the book fair was a wonderful event to promote reading literacy and raise money for our school. Thank you to our hard working teachers and staff for taking turns running the fair during recess and after school.

 

Winter Performance: Fenton STEM Academy will host our annual Winter Performance, December 12th – 14th. Ten classes are scheduled to perform from both FCLA and STEM. Parent volunteers will assist staff in transforming the multipurpose room into a winter wonderland. Families of performing students will be invited to attend throughout the week. Dress rehearsals will be provided for students from both schools. This show has been well attended and successful for the past two years. We look forward to this opportunity to enhance our home/school relationship and celebrate the holiday season.

 

Upcoming Events:

 

  • December 12-14 – Winter Performance
  • December 18-January 5 – Winter Break
  • February 1 – LAUSD Oversight Visit

 

 

 

 

 

 

 

Item II.E.5.

FENTON CHARTER LEADERSHIP ACADEMY (FCLA)

DIRECTOR’S REPORT

 

December 7, 2017

 

The mission of the Fenton Academy for Social and Emotional Learning is to nurture the development of responsible, thoughtful citizens in an increasingly interdependent global society by creating environments in which students are challenged to explore, to create, to make decisions while actively participating in and being accountable for their learning. 

 

State Charter Number:  1613

 

ENROLLMENT AND ATTENDANCE

 

 

Transitional

Kindergarten

Kindergarten

First Grade

Second Grade

Third Grade

TOTAL

Monthly

ADA %

Cumulative ADA%

9/21/17

25

70

72

76

44

287

98.0

98.04

10/19/17

27

70

71

75

44

287

96.6

97.33

12/07/17

26

68

72

75

47

288

96.4

97.05

 

288 students are currently enrollment at the Fenton Charter Leadership Academy (FCLA) as of Friday, December 1, 2017.  The Academy disenrolled 1 student in TK and 2 students in kindergarten, and gained 1 student in first grade and 3 students in third grade.  Our enrollment remained the same in second grade.

 

FCLA has confirmed with the Tierra Del Sol Foundation to join their weekly Sunland Farmers Market event on January 27, 2018.  This will not only serve as a recruitment event for the school but an opportunity to partner with the Foundation and emphasize the value and strengths of all members of our community.

 

LAUSD’S ANNUAL PERFORMANCE –BASED OVERSIGHT VISIT

 

FCLA’s Annual Performance Based Oversight Visit will be on January 24th.  We will be the first Fenton School visited this year by the Los Angeles Unified School District’s Charter School Division (CSD).  The CSD will complete a comprehensive review of the school’s practices focusing on and reporting a score in four main areas:  governance, student achievement and educational performance, organizational management, programs and operations, and fiscal operations.  The CSD representatives will compile data through staff observations, document review, interviews, and discussion with school representatives.  Administration and staff will meet prior to and after the Winter Holiday’s to prepare for our visit.

 

INSTRUCTION

 

Earned Increase Walkthroughs

Earned Increase Walkthroughs were conducted during the Week of November 6th.  A team consisting of administration, faculty representative, Lead teachers, and our counselor observed classrooms guided by a checklist that assists in measuring teacher effectiveness.  The checklist is based on Charlotte Danielson’s Framework for Effective Teaching.  Thank you to all of our exceptional teachers at FCLA. The team was thoroughly impressed with the teaching that was observed and the learning environments you have created in your classrooms.  Thank you also to our walkthrough team for taking the time out of their week to circulate classrooms and continue to help cultivate FCLA’s atmosphere of learning and sharing of best practices.

 

Mid-Year NWEA MAP Assessment Window – January 5th – 26th

Our Mid-Year MAP Assessment window is scheduled for January 5th – 26th.  The assessment window is particularly critical, as its data will be used to compare student growth from the beginning of the year assessment window and guide instruction for the remainder of the year.  O As this will be FCLA’s first year taking the SBAC Summative Assessment, our third grade teachers will analyze student scores to strategically assign intervention groups and adjust and differentiate instructional pacing per student need.  Teachers and administration will discuss data during Mid-Year Goal Setting Conferences set to begin February 5th.

 

Professional Development

Administration

  • November 28th: ELPAC Administration and Scoring Training (Rabinowitz)

 

Special Education

  • October 30th: “Triggered, Now What?” (Cordero)
  • November 15th: Universal Design Learning Overview (Cordero)
  • November 28 – 29th: BSET Training (RSP Team)

 

Leadership Focus – Service Learning Projects

FCLA is excited to announce that our kindergarten team has confirmed the dates for their Service Learning Project this year.  The Team will be working with the Jester and Pharley Phund to bring the “Reading Makes a Difference” Read-a-Thon to the Fenton Charter Leadership Academy this February.  As a result of the read-a-thon, the fund will deliver Jester books and dolls to child patients to cheer them up and lift their spirits while FCLA students will improve their reading skills and learn the importance of thinking of others.

 

The read-a-thon will begin with a Kickoff Assembly scheduled for February 5th where students will learn about the origins of the fund and talk about the importance of developing literacy and awareness of the needs of others.  It will conclude on March 16th with a school-wide assembly to recognize the school’s efforts and particularly the read-a-thon’s top contributors.

 

As we speak, our 1st – 3rd grade teams are in the process of developing their Service Learning Projects as well.  We look forward to exhibiting everyone’s projects at our Leadership Summit at the end of the year.

 

PERSONNEL

 

Transfer of Assignment – Toni Frear, Counselor

After careful and proactive monthly reviews of the school’s budget, the school will transfer our counselor, Toni Frear, to the open counseling assignment at Santa Monica Boulevard Community Charter School in an effort to help balance and sustain our budget.  This transition will be effective January 1, 2018.

 

Toni Frear has been an integral part and beacon of support at FCLA as she leads a multitude of programs for the Academy, provides training to teachers, and, as counselor, services students in need of socio-emotional support.  Mrs. Frear has been instrumental in the development and maintenance of the school’s leadership focus from year one and was the guiding light in bringing Dr. Misty Ginicola to the Academy to provide training to teachers on Service Learning Projects at the beginning of this year.

 

Mrs. Frear has always been and will continue to be the first to provide encouragement, an objective eye, a nurturing smile, and an avenue of empowerment for all of Fenton’s students and staff.  We wish her all the best as she continues to service the organization’s students at Santa Monica.

 

PARENT ADVOCACY AND COMMUNITY INVOLVEMENT

 

October Community Involvement – Scholastic Book Fair, Red Ribbon Week, Family Math Night

October ended with a bang as FCLA held its annual Fall Scholastic Book Fair, students participated in Red Ribbon Week, and families were welcomed to the Academies for Family Math Night.  Partnering with the Fenton STEM Academy, the Scholastic Book Fair earned $5,683.10.  As approved through our Parent Advocacy Committee, 50% of this amount will be shared with the Fenton STEM Academy to fund the use of Scholastic Magazines in the 2018-2019 school year.

 

In the same week as our Book Fair, the students participated in Red Ribbon Week reminding us of the dangers of using drugs and to live a healthy life.  The students wore wristbands, participated in a poster and bulletin board contest, and joined in two red ribbon week-themed days to remind our community to stay drug-free.

 

On Thursday, October 26th, the Academies joined to hold, always one of the most highly anticipated events of the year, Family Math Night.  This event provided the perfect opportunity to build community and promote the love of Mathematics. 

 

Thank you to all staff who helped organize and prepare FCLA and STEM for these events.

 

Parent Teacher Conference Week – November 13th -17th

During the week of November 13th, FCLA welcomed our parents for Parent-Teacher Conferences.  Teachers reviewed student work, identified and discussed student strengths and challenges, and discussed next steps for the year.  Among other items, teachers reviewed with parents their child’s NWEA MAP data, specifying their student’s growth over time, current academic level, and projected growth at the end of the year.

 

Winter Performances

On December 12th through December 14th, our Kindergarten and 2nd grade students will hold our annual Winter Performance.  We are very excited to join with the Fenton STEM Academy to present this event to our families.  Thank you to Veronica Palazzola and Nicole Langlois for spearheading this effort.  We look forward to sparking the Holiday Season with your students.

 

 

Upcoming Events:

12/12-12/14     Winter Performances

12/15               First Day of Winter Vacation

1/5                   Students Return from Winter Vacation

1/5 – 1/26        Mid-Year MAP Assessment Window

1/24                 LAUSD Annual Performance-Based Oversight Visit

 

 

 

 

 

 

  1. F.

 

Executive Director’s Report

 

 

 

 

 

 

 

 

 

 

 

Item II.F.

FENTON CHARTER PUBLIC SCHOOLS (FCPS)

EXECUTIVE DIRECTOR’S REPORT

 

December 7, 2017

 

The mission of the Fenton Charter Public Schools is to offer a high quality innovative education to all students in a safe, secure, nurturing environment where students, parents and staff become a community of learners achieving collaborative and successful outcomes.

 

CCSA:

LAUSD Board Meeting Updates

Board Approves Updates to District Required Language, 11/7/2017:   Yesterday’s LAUSD Board meeting began with LAUSD Acting Superintendent Vivian Ekchian’s announcement that charter leaders and district staff had reached an agreement to update key parts of the boilerplate language that LAUSD mandates its schools include in their charter petitions, called the “District Required Language” (DRL). This agreement was the outcome of years of joint efforts between the charter community and CCSA to analyze the policy requirements in the DRL, assess their impact on charter operators’ ability to serve students, and prioritize areas for pushback.

Ultimately, the District agreed to these changes because of the joint advocacy efforts of the Los Angeles Advocacy Council (LAAC), the broader charter community, CCSA, and six charter organizations who took on the risk of potential charter denial by submitting new and renewing charter petitions with updated policy language included. These organizations were STEM Preparatory Schools, Equitas Charter Academies, Alliance College-Ready Public Schools, KIPP Los Angeles, Camino Nuevo Charter Academies, and Magnolia Public Schools. We thank them for their leadership role in this effort. After months of negotiations, schools who pushed back on district policy were approved with new DRL terms that will extend to the broader community as well. These positive policy updates include Special Education flexibility, increased transparency on district policies that apply to charters, decreased barriers to stable and long-term facilities agreements, and important changes to dispute resolution, closure and insurance policies and processes.

These changes are significant wins for students and educators, and represent what can be accomplished when our charter community is unified in bold action and voice. Thank you to all who participated in this collective action by making phone calls, signing a collective letter, and otherwise advocating for these student-centered policy improvements.

Extensive media coverage for this momentous board action highlights our efforts to put student interests first.

National:

 

National Alliance's Annual Enrollment Share Report 

Finds Charter School Enrollment Has Tripled Since Report First Issued

More than 3 million students attended a charter school
in the 2016-17 school year.

 

Washington, D.C.—A Growing Movement: America’s Largest Public Charter School Communities is the National Alliance for Public Charter Schools’ (National Alliance) twelfth annual report on charter school enrollment. Since the report’s first release in 2006, national charter school enrollment has tripled, growing from one million to more than three million students. When examined at a district level even more significant growth is revealed:

  • More than 200 school districts have 10 percent or more charter school enrollment share. In 2016-17, there were 208 districts with at least 10 percent of their students in charter schools—a net increase of 18 districts over the 2015-16 school year.
  • Nineteen districts have at least 30 percent charter school enrollment share. When this report was first published, only one district, had at least 30 percent of their students enrolled in charter schools.
  • Seven districts have at least 40 percent charter school enrollment share. In 2016–17, the share of students who attend charter schools was 40 percent or more in seven districts, more than double the number from five years ago.

“Public charter schools are growing because communities are demanding them,” said Nina Rees, president and CEO of the National Alliance. “The results are in, and they’re clear: charter schools are leading to increased student achievement. It makes sense, then, that families are increasingly selecting charter schools when they have public school choice. The National Alliance is excited to join the millions of families seeking these game-changing schools.”

A recent survey by Phi Delta Kappa and Gallup found that 17 percent of parents would send their child to a charter school if location and capacity were not an issue—meaning that the potential number of students who may opt to attend a charter school is nearly 9 million. In addition, a 2016 survey commissioned by the National Alliance shows that nearly 80 percent of parents would support a new charter school opening in their neighborhood.

Other major report findings include:

  • Los Angeles again tops the list for total number of students enrolled in charter schools. In 2016-17, more than 163,000 students attended charter schools in Los Angeles—an increase of more than 7,000 students since 2015-16, and the highest number for any district in the country.
  • New York City charter enrollment surpassed 100,000 students. Between 2015-16 and 2016-17, charter school enrollment in New York City increased by nearly 10,000 students, surpassing 100,000 for the first time.
  • Four of the five districts with unified enrollment systems have a charter school enrollment share of greater than 30 percent. Five large urban districts currently use unified enrollment systems in which parents can apply to any public school within the system (charter or district), regardless of where they live in the district. In four of these five districts (New Orleans, the District of Columbia, Camden, and Newark) charter schools enrolled more than 30 percent of all public school students in 2016-17. In the fifth district with a unified enrollment system, Denver, the charter school enrollment share hit 20 percent for the first time.
 

 

National Alliance Statement on the Passage of the House Tax Bill

 

 

 

Today (November 16, 2017), the U.S. House of Representatives voted to pass H.R. 1, the Tax Cuts and Jobs Act. National Alliance for Public Charter Schools President and CEO Nina Rees has released the following statement:

“The National Alliance is deeply concerned with the passage of H.R. 1. This bill jeopardizes the ability of charter schools to access the needed resources to secure a facility. Without facilities, new charter schools cannot open and existing, high-quality schools cannot expand or replicate. 

“H.R. 1 eliminates the opportunity for public charter schools to access New Market Tax Credits (NMTCs), Private Activity Bonds (PABs), and Qualified Zone Academy Bonds (QZABs) in order to finance school facilities. This is devastating to charter schools, which often struggle to find space and lack the amenities of district schools. In some states, charter schools receive zero facilities dollars, and in all states, charter schools are dependent on finding alternative and cost-effective means of accessing capital for their buildings. Without financial instruments like NMTCs, PABs, and QZABs, charter schools would have to divert resources away from high-quality classroom instruction and into facilities.

“We are grateful that the Senate bill protects NMTCs, PABs, and QZABs, which are essential pathways that make it possible for charter schools to acquire and maintain safe and appropriate school spaces. While not perfect, the Senate bill is the better bill for public school students, and we are hopeful it will prevail during conference.”

 

State:

 

From School Services of California –

 

Top Legislative Issues for 2017—Final Actions

Meeting his October 15, 2017, deadline, Governor Jerry Brown completed action on nearly 1,000 bills for the 2017 legislative year, signing 859 and vetoing 118, or nearly 12% of those that made it to his desk.

We have sorted the bills we have been following this year into those that were signed by Governor Brown and those that were vetoed. All bills vetoed by Governor Brown include a veto message, providing his rationale behind returning the bill to the Legislature without his signature. They are often an interesting read—and provide direction on how a bill can be more successful in a future legislative attempt.

Subsequent articles will be posted that delve into implementing some of these important bills. This installment of Top Legislative Issues will be the last for the year and will return to production in January 2018.

Signed by the Governor

Assembly Bill (AB) 10 (Chapter 687/2017)—Feminine Hygiene Products: Public School Restrooms. This bill requires public schools maintaining grades 6 through 12, inclusive, that meet the 40% poverty threshold to operate a federal Title I schoolwide program to stock at least 50% of their restrooms with feminine hygiene products at all times and at no charge to students. Citing such products as necessary for the health and well-being of students, the bill’s proponents argue that such products are medical necessities.

AB 23 (Chapter 654/2017)—Educational Programs: Single Gender Schools and Classes. This bills authorizes (1) a school district with an average daily attendance (ADA) of at least 400,000 to establish single gender schools, and (2) a charter school authorized by a school district with an ADA of at least 400,000 to be established as a single gender school. The measure also requires a school district that establishes a single gender school and a charter school established as a single gender school to conduct evaluations once every two years and to report the findings to the Senate Committee on Education and the Assembly Committee on Education.

AB 168 (Chapter 688/2017)—Employers: Salary Information. This bill prohibits an employer from relying on the salary history information of an applicant for employment as a factor in determining whether to offer an applicant employment or what salary to offer an applicant. The bill also prohibits an employer from seeking salary history information about an applicant for employment and would require an employer, upon reasonable request, to provide the pay scale for a position to an applicant for employment.

The bill does not prohibit an applicant from voluntarily, and without prompting, disclosing salary history information and does not prohibit an employer from considering or relying on that voluntarily disclosed salary history information in determining salary. The bill applies to all employers and does not apply to salary history information disclosable to the public pursuant to federal or state law.

AB 203 (Chapter 837/2017)—School Facilities: Design and Construction: Report: Regulations. This bill requires the California Department of Education (CDE) and the Office of Public School Construction (OPSC) to each adopt regulations allowing for the funding of flexible instructional facilities for consideration by the State Board of Education and the State Allocation Board. The bill also requires the CDE to develop strategies to provide technical assistance support to small school districts in accessing state funds. Finally, the bill requires OPSC and the Division of the State Architect (DSA) to submit a report to the Senate and Assembly Education and Appropriations Committees that includes the feasibility of using a single application for state school facility approval with the CDE, OPSC, and DSA, or if the report determines that a single application is not feasible, include recommendations to reduce duplicative information. The report is due to the Legislature no later than July 1, 2018.

AB 699 (Chapter 493/2017)—Educational Equity: Immigration and Citizenship Status. This bill requires the Attorney General (AG) to publish model policies limiting assistance with immigration enforcement at public schools, requires local educational agencies (LEAs) to adopt the model policies or equivalent polices, and provides education and support to immigrant students and their families. The bill also prohibits school officials and employees of an LEA, except as required from state or federal law, or as required to administer a state or federally supported educational program, from collecting information or documents regarding citizenship or immigration status of pupils or their family members. The bill also provides that if an employee of a school is aware that a pupil’s parent or guardian is not available to care for the pupil, the school shall first exhaust any parental instruction relating to the pupil’s care in the emergency contact information it has for the pupil to arrange for the pupil’s care.

AB 746 (Chapter 746/2017)—Public Health: Potable Water Systems: Lead Testing: School Sites. This bill requires community water systems serving a school site to test for the presence of lead in the school site’s potable water system, defined as drinking fountains or faucets used for drinking water or preparing food, no later than July 1, 2019, if the site includes a building constructed before January 1, 2010. The community water system is required to report its findings to the school site within 10 business days of receiving test results or within 2 business days if the tests reveal lead levels in excess of 15 parts per billion.

If a school site contains lead levels in excess of 15 parts per billion, AB 746 requires the LEA to:

  • Notify parents and guardians with children attending school or preschool at the site
  • Take immediate steps to make contaminated fountains and faucets inoperable
  • Provide potable drinking water to students

School sites constructed or modernized after January 1, 2010, are exempt from the requirements of AB 746, along with LEAs that are permitted as a public water system and are currently required to undergo lead testing in the potable water system and LEAs that tested for lead in their potable water systems after January 1, 2009, and post specified information on their websites.

AB 830 (Chapter 641/2017)—High School Exit Examination: Repeal. This bill repeals the requirement that the state develop and administer a California High School Exit Examination (CAHSEE) and the requirement that pupils pass the CAHSEE as a condition of receiving a high school diploma, and repeals references to the CAHSEE in the Education Code.

AB 1157 (Chapter 717/2017)—School Property: School District Advisory Committees: Teacher and School District Employee Housing: Property Tax Exemption. This bill exempts a school district from convening a specified advisory committee related to surplus property and would exempt specified requirements relating to the sale or lease of real property if the purpose of the sale or lease of property is for the construction, reconstruction, or renovation of rental housing facilities for school district employees, and would clarify a taxation exemption for property used to house employees of school and community college districts.

AB 1360 (Chapter 760/2017)—Charter Schools: Pupil Admissions, Suspensions, and Expulsions. This bill expands the procedures that must be included in a charter school petition related to involuntary expulsion from the charter school. The measure also provides for additional admission preferences as well as requires charter schools to notify parents that parental involvement is not a requirement for admission or continued enrollment at the charter school.

Senate Bill (SB) 54 (Chapter 495/2017)—Law Enforcement: Sharing Data.  The bill requires the AG, by October 1, 2018, in consultation with stakeholders, to publish model policies limiting assistance with immigration enforcement to the fullest extent possible. Public entities, including public schools, have to implement that policy or an equivalent policy. The bill also prohibits, with certain exceptions, state and local law enforcement agencies, including school police and security departments, from using resources, money, or personnel to investigate, interrogate, detain, detect, or arrest persons for immigration enforcement purposes.

SB 138 (Chapter 724/2017)—School Meal Programs: Free and Reduced-Price Meals: Universal Meal Service. Using Medi-Cal participation data shared by the California Department of Health Care Services, the bill requires LEAs to directly certify eligible pupils for free and reduced-price meals to the extent allowable under federal law. This measure also requires that a high poverty school, as defined, provide breakfast and lunch to all enrolled pupils and would allow an LEA to opt out of this requirement due to fiscal hardship.

SB 250 (Chapter 726/2017)—Pupil Meals: Child Hunger Prevention and Fair Treatment Act of 2017. This bill requires an LEA to ensure that a pupil whose parent or guardian has unpaid school meal fees is not shamed, treated differently, or served a meal that differs from what a pupil whose parent or guardian does not have unpaid school meal fees would receive under the LEA’s policy; requires an LEA to attempt to directly certify a family for the free and reduced lunch program when a student has unpaid school meal fees and before the LEA notifies the parent or guardian within ten days of reaching a negative balance; and, prohibits school personnel from allowing any disciplinary action that is taken against the student to result in the denial or delay of a nutritionally adequate meal to that pupil.

SB 257 (Chapter 498/2017)—School Admissions: Pupil Residency: Pupils of Departed Parents: Residents of Adjoining State or Foreign Country: School District Reimbursement. This bill deems that a student meets residency requirements for school attendance in a school district if he or she is a student whose parent(s) were residents of California and have departed California against their will and if the student seeks admission to a class or school of a school district to be admitted by the school district regardless of his or her current residency provided that the student meets the following requirements:

  • Has a parent or guardian who departed California against his or her will
  • Provides official documentation evidencing the departure of his or her parent or guardian
  • Moved outside of California as a result of his or her parent or guardian departing California against his or her will, as defined, and the student lived in California immediately before moving outside of California
  • Provides information and evidence demonstrating that the student was enrolled in a public school in California immediately before moving outside of California

SB 379 (Chapter 772/2017)—Pupil Health: Oral Health Assessment. This bill requires the CDE to consult with the state dental director in developing and posting online the standardized notification form and requires the CDE, in consultation with those entities, to revise the standardized form as necessary. The bill also requires the standardized form to include specified information on parental rights relating to school site oral health assessments. 

SB 544 (Chapter 395/2017)—School Districts: Contracting: Purchases for Child Nutrition Programs. This bill requires procurement bid solicitations and awards made by a school district for purchases in support of federal nonprofit child nutrition programs to be consistent with certain federal procurement standards. The bill requires awards to be let to the most responsive and responsible party, and would require price to be the primary consideration but not the only determining factor.

SB 550 (Chapter 812/2017)—Public School Employment: Meeting and Negotiating: Legal Actions: Settlement Offer: Attorney’s Fees. This bill requires an employer who rejects an employee organization’s settlement offer to pay the employee organization’s reasonable attorney’s fees and expenses if the employer fails to obtain a judgment or reward more favorable than that provided in the settlement offer. The fee shifting procedure does not apply to unfair practice or arbitration proceedings.

SB 557 (Chapter 285/2017)—Food Donations and Pupil Meals: Schools. This bill authorizes an LEA to minimize food waste and reduce food insecurity by providing sharing tables where specified foods that are not consumed during school meal times can be placed to provide additional helpings to students, and also authorizes the LEA to donate such items to a food bank or other nonprofit charitable organization provided that the preparation, safety, and donation of food is consistent with Health and Safety Code guidelines. 

Food placed on the sharing table may include prepackaged, nonpotentially hazardous food with the packaging still intact and in good condition, whole uncut produce, unopened bags of sliced fruit, unopened containers of milk that are immediately stored in a cooling bin maintained at 41°F or below, and perishable prepackaged food if it is placed in a proper temperature-controlled environment.

SB 751 (Chapter 674/2017)—School Finance: School Districts: Annual Budgets: Reserve Balance. This bill makes changes to the existing school district reserve cap law in the following ways:

  • Modifies the conditions under which the reserve cap is imposed to the year following the year in which funds in the Public School System Stabilization Account equal or exceed 3% of the Proposition 98 funding for school districts for that fiscal year
    • Requires the State Superintendent of Public Instruction to notify districts and county offices when these conditions are met and when they are no longer met
  • Modifies the reserve cap from a combined assigned and unassigned ending fund balance based on the size of the district to a combined assigned or unassigned ending balance, in the General Fund (01) and the Special Reserve Fund for Other Than Capital Outlay (17), of 10% of those funds for all districts
    • Exempts basic aid school districts and districts with fewer than 2,501 ADA from the reserve cap requirement

In his signing message, the Governor notes a technical amendment will be needed in legislation next year regarding the application of the 10% cap so that the bill is implemented as intended. SB 751 takes effect on January 1, 2018.

Vetoed by the Governor

AB 45 (Thurmond, D-Richmond)—California School Employee Housing Assistance Grant Program. This bill would have required the Department of Housing and Community Development (HCD) to administer the California School Employee Housing Assistance Program, a predevelopment grant and loan program, to fund the creation of affordable housing for school district employees and teachers. The bill would have also required a qualified school district and a qualified developer to apply for this financing assistance and would have required the CDE and HCD to certify that a school district seeking a grant meets the definition of a qualified school district.

The Governor’s veto message states in part:

“I recently signed Senate Bill 2 into law which provides an ongoing funding source for housing. In the first year, SB 2 directs fifty percent of the funding to be made available to local governments for planning purposes. In subsequent years, seventy percent of the funding is directly allocated to local governments so they can address their own unique housing needs and fifteen percent of the funding will be targeted towards workforce housing through the California Housing Financing Authority. Rather than creating a new program at this time, I encourage the author to work with the local governments in his district and collaborate with the California Housing Financing Authority to maximize the funding in SB 2.”

AB 233 (Gloria, D-San Diego)—Pupils: Right To Wear Religious, Ceremonial, or Cultural Adornments at School Graduation Ceremonies. This bill would have specified that a pupil has the right to wear religious, ceremonial, or cultural adornments at school graduation ceremonies. The bill would have also declared that nothing in its provisions shall be construed to limit an LEA’s authority to prohibit an item that is likely to cause a substantial disruption of, or interference with, the ceremony or to expand or diminish any pupil rights established under specified provisions related to school dress codes and pupil freedom of speech.

The Governor’s veto message states in part:

“Students in California have a well-established right to express their views through symbolic acts under the state Education Code and the Free Speech Clause of the First Amendment. See Tinker v. Des Moines Independent Community School Dist. (1969) 393 U.S. 503, 506. Under these precedents, student expression is clearly protected. To the extent that there is a dispute about what a student can wear at school graduation ceremonies, I believe those closest to the problem -- principals and democratically elected school boards -- are in the best position to make wise judgments.”

AB 568 (Gonzalez Fletcher, D-San Diego)—School and Community College Employees: Paid Maternity Leave. This bill would have required the governing board of a school district, the governing body of a charter school, and the governing board of a community college district to provide at least six weeks of a leave of absence with full pay for a certificated, academic, or classified employee who is required to be absent from duties because of pregnancy, miscarriage, childbirth, and recovery therefrom. The bill would have authorized the paid leave to begin before and continue after childbirth, provided that the employee is actually disabled by pregnancy, childbirth, or a related condition.

The Governor’s veto message states in part:

“I have signed two previous bills, AB 2393 of 2016 and AB 375 of 2015, that allow these employees to receive differential pay for maternity and paternity leave. I believe further decisions regarding leave policies for school employees are best resolved through the collective bargaining process at the local level. I would also encourage districts to consider participating in the State Disability Insurance program that would allow these employees to receive pay in addition to what is already being provided.”

AB 621 (Bocanegra, D-San Fernando)—Classified Employees: Classified School Employees Summer Furlough Fund. This bill would have authorized classified employees of school districts that do not pay the annual or monthly salaries in 12 equal monthly payments to participate in the Classified School Employees Summer Furlough Fund and would have required the district employer to deposit amounts withheld from the employee paychecks in accordance with that employee’s choices in an account within its General Fund, to be known as the Classified School Employees Summer Furlough Fund. The bill would have further required the CDE to apportion monies to each school district with a classified employee who had opted to participate in the fund in the amount of $2 for each $1, up to the equivalent of 80 hours of employment, or 10 days of employment, whichever is greater.

The Governor’s veto message states in part:

“Employee compensation is a matter subject to local collective bargaining. This bill reduces the flexibility of local educational agencies and bargaining units to agree on employee compensation in a manner that reflects local needs, resources and priorities. For these reasons, I cannot sign this bill.”

AB 952 (Reyes, D-San Bernardino)—Teachers: Bilingual Teacher Professional Development Program: Bilingual Teacher Shortage Pathways. This bill would have required the Commission on Teacher Credentialing, in consultation with the Committee on Accreditation, to develop a process of identifying additional short-term, high-quality pathways for the preparation of bilingual education teachers. 

The Governor’s veto message states in part:

“California recently provided funds to support teachers and paraprofessionals interested in becoming bilingual teachers. This past spring the Commission awarded one-time grants to higher education institutions that sought to create or improve four-year integrated teacher education programs, including for bilingual teachers. Before making additional investments on this matter I believe it's wise to first assess the success of our current programs.”

Senate Education Committee Holds Hearing on Charter School Authorization

Twenty-five years ago, California became the second state in the nation to enact charter school legislation with the passage of the Charter Schools Act of 1992. Today, charter schools serve about 580,000 California students, nearly 10% of the state’s K-12 enrollment.

On Monday, October 23, 2017, the Senate Education Committee held an informational hearing at the Ronald Reagan Building in Los Angeles to discuss key issues surrounding charter school authorization. The hearing was chaired by Senator Ben Allen (D-Santa Monica) and attended by Senate Education Committee Vice Chair Scott Wilk (R-Lancaster) and Senator Tony Mendoza (D-Artesia).

The Legislative Analyst’s Office, the Legislature’s nonpartisan fiscal advisor, provided an overview and historical perspective of the charter school petition and authorization process before three diverse panels comprised of financial experts, administrators, charter authorizers, and charter practitioners, gave their perspective on the charter petition process, the charter review and approval process, and the charter appeal process.

Despite the various backgrounds and opinions on charter schools expressed by the panelists, there seemed to be consensus that the current authorization process needs to be updated with a consistent set of standardized policies via legislation or regulations. Deborah Deal from the Fiscal Crisis & Management Assistance Team provided several recommendations that many of the panelists echoed during their presentations. These recommendations include:

  • Requiring the authorizer to hold a capacity interview with the charter petitioner
  • Identifying the annual oversight function in the petition and including the following:
    • Academic performance
    • Fiscal accountability
    • Governance training
    • Legal compliance
  • Amending Education Code Section 47604.32 to clearly spell out measurable metrics and standards so authorizing entities can effectively monitor the fiscal condition of charter schools
  • Extending petition timelines to account for a capacity interview within 30 days, public hearing within 60 days, and consideration to approve or deny within 120 days
  • Increasing oversight fees to cover the cost of the authorizer’s adequate oversight process

Several charter school bills were held in the Legislature in 2017, but a handful of those are likely to be pursued in 2018 as charter authorization and oversight is shaping up to be a hot topic for the Legislature next year. Additionally, charter schools will be a focus point for the 2018 gubernatorial race as the leading candidates hold varying opinions on the expansion and authorization of charter schools in California.

LAO Sees Revenue Forecast Capable of Fully Funding LCFF in 2018-19

In its annual Fiscal Outlook publication, the Legislative Analyst’s Office (LAO) estimates significant increased Proposition 98 minimum guarantees in both the current year and upcoming fiscal year. These increases, combined with Proposition 98 funds freed up from prior year one-time spending, could give Governor Jerry Brown the resources needed to fully fund the Local Control Funding Formula (LCFF) in 2018-19, and then some.

Proposition 98

Providing a supplemental report on Proposition 98 for the first time, the LAO’s analysis concludes that the guarantee in the current year is up $651 million. The increase is due primarily to their assumption of higher General Fund tax revenue and is largely paid for by higher than anticipated local property taxes. The additional General Fund revenue also requires the state to make a $1.4 billion maintenance factor payment, which would retire outstanding maintenance factor obligations. (The LAO estimates Proposition 98 will be in Test 2 years in both 2017-18 and 2018-19.)

The rising Proposition 98 minimum guarantee is based on a September 2017 consensus forecast of the U.S. economy by Moody’s Analytics. The LAO developed independent projections for California based on the consensus forecast anticipating continuing expansion of the U.S. economy. Personal income taxes provides most of the growth in the LAO’s near term outlook and a surge in capital gains in 2017.

For 2018-19, the LAO forecasts an increase in Proposition 98 of $2.6 billion to $77.7 billion. In addition, an estimated $2 billion is freed up from $1.1 billion in one-time uses in 2017-18, declining K-12 attendance (reduces LCFF costs by $500 million), and Proposition 39 energy efficiency requirements ending ($423 million). Combining these changes and the increased minimum guarantee, the state would have $5.3 billion in uncommitted funds for Proposition 98 in 2018-19. (Of this amount, 89% would be allocated to K-12 education and 11% to the community colleges.)

The LAO estimates it would take $2.7 billion to close the remaining funding gap to LCFF full implementation, increasing year over year LCFF funding by 4.8%. Even after fully funding the LCFF, Proposition 98 spending could be used for existing obligations such as:

  • K-14 cost of living adjustments—$228 million
  • Multiyear agreement to increase preschool funding—$34 million
  • Community College Promise Program (first year free tuition)—$31 million

With the additional Proposition 98 resources, the LAO notes that the Legislature could choose to augment base LCFF rates, which helps all districts accommodate higher expenses such as rising pension costs.

CalSTRS and CalPERS Costs

Finally, the LAO notes that employer contributions to the California State Teachers’ Retirement System (CalSTRS) and California Public Employees’ Retirement System (CalPERS) will be a major strain on the budgets of schools and community colleges. The 2014-15 Budget Act included a plan to fully fund the CalSTRS unfunded liability within about 30 years, with employer contribution rates increasing from 8.25% in 2013-14 to 19.1% by 2020-21. In addition, the CalPERS governing board has increased rates as well. The latest actuarial estimates suggest that employer contribution rates for CalPERS will increase from 11.4% in 2013-14 to 23.8% by 2020-21.

These rate increases will consume a significant portion of the new funding provided under Proposition 98. In 2018-19 alone, these costs are expected to increase by about $1.3 billion. According to the LAO, total employer contributions to CalSTRS and CalPERS are anticipated to reach $10.4 billion by 2020-21, compared to $3.4 billion in 2013-14.

State Board of Education Unanimously Votes to Revise Criteria for the Academic Indicator at November Meeting

Results from the third year of the Smarter Balanced Summative Assessments revealed that the 2016-17 scores were relatively flat when compared to the 2015-16 scores that saw four to five percentage point increases in the English language arts and mathematics assessments.  Under the state’s current criteria for determining the color-coded performance levels of the Academic Indicator in the California Dashboard, these stagnant, and in some cases, lower test results would double the number of districts identified in the red and orange categories—the two lowest performance levels on the five-color scale in the Dashboard.

When the new accountability system was adopted by the State Board of Education (SBE) in May 2016, the SBE established an annual review process of the indicators and performance standards in the Dashboard to “consider necessary changes or improvements based on newly available data, recent research, and/or stakeholder feedback.” Citing methodology flaws because of limited data available when the performance standards were adopted in January 2017, the SBE, at its November 8, 2017, meeting, unanimously approved revised criteria for how Smarter Balanced test scores translate into performance levels for schools and districts under the Academic Indicator of the Dashboard. The California Department of Education (CDE) will apply the revised performance standards to the 2016-17 Smarter Balanced test results, which will reduce the number of districts and schools that will fall into the red and orange categories. This is significant since the fall 2017 Dashboard data will be used to identify school districts for technical assistance.   

The SBE and CDE staff insisted that this vote was needed to reduce the volatility that test scores could have on the accountability system. They argued that the updated methodology will prevent school districts that have only small changes in their test scores from fluctuating one to two colors on the ratings scale. Despite those assurances from the SBE and CDE staff, a group of 14 civil rights and student advocacy organizations signed on to a joint letter claiming that the revised methodology will lower the academic bar by re-designating low-performing districts. They also criticized the rushed process and lack of public access to meetings of the Technical Design Group, a committee that advises the CDE on the accountability system. 

In addition to making changes to the criteria in the Academic Indicator, the SBE took the following actions:

  • Voted to include information in the fall 2017 Dashboard that redirects users to new reports on chronic absenteeism on DataQuest.
  • Adopted standards for a new local indicator regarding access to a broad course of study, as required by the local control funding formula priorities. 
  • Approved the blueprints, general achievement level descriptors, and score reporting structures for the California Science Test and the California Spanish Assessment.
  • Approved the operational summative assessment threshold scores, composite weights, and the local educational agency apportionment rates for the English Language Proficiency Assessments for California.
  • Approved the third-round grantee list for the Career Technical Education Incentive Grant.
  • Approved proposed changes to the proposed regulations for implementation of the California Education for a Global Economy Initiative related to multilingual education programs.
  • Adopted ten history and social studies textbooks for K-8 classrooms while rejecting two Houghton Mifflin Harcourt history textbooks. The SBE also required various edits to the adopted textbooks before they can be included on the CDE Price List of Adopted Instructional Materials online database. These edits are intended in part to address significant concerns raised by the LGBTQ and Hindu communities about content in the textbooks.     

The SBE also announced that the public release of the fall 2017 Dashboard will be the week of November 27, 2017, while the next SBE meeting will be January 18-19, 2018.

SBE Revises Academic Indicator in Advance of Dashboard Release

(Summary of Revisions and Copy of Color-Coded Levels)

The State Board of Education (SBE) adopted significant changes to the Academic Indicator at its November 8, 2017, meeting.  The changes pertain to the 5x5 colored tables which are used to translate the Smarter Balanced Summative Assessment results into the five color-coded performance levels used in the Dashboard. The new 5x5 tables for English Language Arts and Mathematics are attached.

The updated tables are intended to alleviate wide swings in performance levels on the Academic Indicator that would otherwise result from small changes in test scores. Specifically, the revisions to the 5x5 tables include new cut scores for “Change” that compare year-to-year assessment results. Additionally, for Mathematics only, the SBE approved new cut scores to determine “High” and “Medium” status that incorporate the most recent assessment results. Finally, the SBE approved changes to the colors assigned in the 5x5 tables. This is a notable change because the fall 2017 Dashboard will be used to identify school districts for technical assistance for the first time.

The final stage of the private preview period for the California School Dashboard (Dashboard) began the week of November 13, 2017, with the release of the Academic Indicator on the Dashboard private preview site. The private preview site is accessible by school district personnel prior to the public release of the fall 2017 Dashboard. The updated Dashboard is expected to be unveiled the week of December 4, 2017.

CSFA Releases Information on Proration for the 2017-18 Charter School Facility Grant Program (SB 740)

On October 11, 2017, the California School Finance Authority (CSFA) adopted emergency regulations for the Charter School Facility Grant Program (CSFGP). The Office of Administrative Law approved the emergency regulations on November 2, 2017. The CSFA received 442 applications and therefore anticipates that the program will be oversubscribed. The CSFA has released information on how proration will be implemented for 2017-18 (see attached). The CSFA staff anticipates awarding the initial disbursements by the end of this year.

District:

 

The FCPS office welcomed Fenton’s CSD Fiscal Services Manager, Sandra Melendez, to review the list of 25 items requested for District fiscal oversight purposes on November 14, 2017.  Although the fiscal reviews have always been positive and collaborative, there is obviously a new intensity and level of scrutiny being practiced due to the accusations posted against a prominent Los Angeles CMO co-founder who is also a current LAUSD Board member.  In addition to the extensive documentation required, we were asked questions regarding approval of conference attendance that includes lodging, transportation, and meals and how participation is determined and approved by the Board, along with concerns regarding nepotism and how the number of administrators per school is determined.  These were informal questions and comments, but quite telling in terms of concerns being discussed at the CSD. 

 

As a reminder for everyone, conference attendance, travel, lodging and meals are addressed in the FCPS General Accounting Manual, which was updated and approved by the Board at the September 21, 2017 meeting:

 

TRAVEL EXPENSE REIMBURSEMENT POLICY

 

In general, employees will be reimbursed for any actual expenses incurred – up to the limit of the prevailing Federal Per Diem rate – while on school-related travel.  These expenses must be submitted on a Travel Reimbursement Request Form and require approval by the Director.  If the Director is requesting reimbursement, the Executive Director must approve the form.  Any expenses greater than the per diem rate must be approved by the Executive Director.

 

Mileage is also reimbursable for necessary business travel that takes an employee further from their home than their usual commute to work or that requires an employee to travel to an additional location beyond their normal work location.  Mileage will be reimbursed at the prevailing Federal mileage reimbursement rate (currently 53.5 cents per mile as of 1/1/17).

 

Overnight hotel stays are only approved in cases where an employee is attending a conference or event that is outside of the greater Los Angeles area.  Any overnight travel must be approved in advance by the Director, Executive Director or Board of Directors.

 

Advances for travel will generally not be provided prior to travel.

 

Reimbursement requests must be submitted within 60 days of travel for payment to be honored.  Any reimbursement requests that are not submitted in a timely manner may not be paid.  If travel occurs in June, reimbursement requests must be received no later than July 31st in order to be included in the proper fiscal year.

 

The Board is reminded that conflicts of interest are addressed in the Employee Handbook (page 36):

 

The School seeks to avoid situations in which actual or potential conflicts of interest may exist.  To implement this objective, the School will attempt to avoid work assignments and working relationships that involve actual or potential conflicts of interest because these may potentially lead to complaints of favoritism, lack of objectivity, employee morale problems, potential claims of harassment or discrimination, and problems fulfilling responsibilities and duties owed to the School.

All employees must avoid situations involving actual or potential conflicts of interest.  An actual or potential conflict of interest occurs when an employee is in a position to influence a decision that may result in a personal gain for that employee or for a relative as a result of the School’s business dealings.  For purposes of this policy, “relatives” are defined to include spouses, registered domestic partners, children, siblings, parents, in-laws, and step-relatives.  Instances where an actual or potential conflict of interest may arise include, but are not limited to, the acceptance of gifts, engaging in outside activities, and personal and familial relationships.

An employee involved in any relationship or situation that may constitute a conflict of interest should immediately and fully disclose the relevant circumstances to his or her immediate supervisor, or any other appropriate supervisor, for a determination about whether a potential or actual conflict exists.  If an actual or potential conflict is determined, the School may take whatever corrective action appears appropriate according to the circumstances, up to and including termination or transfer or affected employees.  Failure to disclose facts shall constitute grounds for disciplinary action, up to and including termination.

The ratio of administrators to enrolled students is presented in the Sustaining the Vision document (page 7):

 

Other than ensuring the overall safety of the students and staff, the fiscal integrity of each school is the organization’s highest priority.  As such, any out-of-classroom position is based on affordability, which in turn is directly correlated to the total enrollment and Average Daily Attendance (ADA) of each school.  The table below serves as a guide to determine when an additional administrative position will be considered at any of the schools. 

 

Position

Enrollment

Director

At time of opening

Administrative Coordinator

When school reaches 500

Assistant Director

When school reaches 750

Ratio of Administrators to Students – 1 for every 250 students

 

All schools will have a Director at the time of opening.  When enrollment reaches 500, an Administrative Coordinator may be hired.  At 750 students, an Assistant Director position may be added along with the Director and Administrative Coordinator positions, for a total of three administrators.  Schools larger than 750, may have additional positions depending on need and affordability.  An enrollment of 250 students per administrator is reasonable in terms of revenue generated by students and the cost of salaries and benefits of administrators.  

 

Smaller schools may combine their total enrollment to hire a “shared” administrator according to the table above.  For example, two small schools would each have a Director only until their combined enrollment reaches a total of 750 students, at which time an Administrative Coordinator would be hired.  The Administrative Coordinator may be promoted to Assistant Director (following the qualifications on page 9), but an additional fourth administrator could only be hired if the two schools each grow to 500 students, for a total of 1,000 students and four administrators. 

 

The Fiscal Services Manager was told that Fenton has existing policies regarding conference attendance, nepotism, and the ratio of administrators to students that the schools follow.  We were commended for developing these policies as a matter of best practices and not needing District intervention, such as a “Notice to Cure”.  This was an informal conversation and will most likely not appear in our final score or in the formal comments for the fiscal oversight section, but nonetheless, all items presented here should be well known to all staff as they are quoted from FCPS CMO documents.

 

FCPS:

 

At the October 19, 2017 meeting of the FCPS Board of Directors, Dr. David Riddick was unanimously approved as the first Chief Academic Officer of the Fenton Charter Public Schools.  Although Dr. Riddick will assume his new role beginning on July 1, 2018, the Executive Director has requested his active participation and input on all matters pertaining to the operations of the CMO to ensure that he is well prepared for the transition from his site-specific to organization-wide position.

 

In the coming months, we look forward to a number of Board decisions:

 

  • Selection of Instructional Coaches to support Dr. Riddick as he works to enhance existing programs and improve results.
  • Assignment of Directors for all sites for the new school year, and movement of other administrators, as needed.
  • Selection of new administrators from within the Fenton staff to fill any remaining openings.

 

 

 

 

 

 

 

 

 

 

III.    CONSENT AGENDA ITEMS

 

All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board’s vote on them.  The Executive Director recommends approval of all consent agenda items.

 

 

 

 

 

Item III. A.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

 

SUBJECT:    Recommendation to approve move of Elementary School Counselor from FCLA and STEM to SMBCCS

 

BACKGROUND

 

A full-time Elementary School Counselor is a position that is rarely seen in a typical elementary school, but one that Fenton Avenue Charter School has committed to since charter conversion.

 

ANALYSIS

 

As FCLA and STEM continue to grow, we planned for steady and rather significant growth each year.  Unfortunately, student enrollment at FCLA has not kept pace with expectations, and hence, budget reductions were necessary prior to the First Interim report to ensure both schools are projected to end the school year with a positive balance.  In order to accomplish this, budget reductions of over $60,000 were necessary at FCLA.  The most logical reduction was to move the Elementary Counselor, Toni Frear, to the open Elementary Counselor’s position at SMBCCS, which became vacant on December 1st.  This is a significant loss to FCLA and STEM, but required to ensure charter renewal in 2018.  (This move, along with several other smaller cuts, brings FCLA to a projected positive position at the end of the year.)

 

RECOMMENDATION

 

It is recommended that the Board of Directors approve the move of the Elementary Counselor from FCLA and STEM to SMBCCS effective January 1, 2018.

 

 

 

 

 

 

 

 

 

Item III. B.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

 

SUBJECT:    Recommendation to approve continued membership in the California Charter Schools Association (CCSA)

 

BACKGROUND

 

The Fenton Charter Public Schools has maintained membership in the California Charter Schools Association (CCSA) dating back to the original organization, CANEC (California Network of Educational Charters).  Board Chair, Joe Lucente, served as the President of CANEC and was instrumental in assisting the fledgling organization grow into the statewide association it has become.

 

ANALYSIS

 

Membership in CCSA includes the following benefits:

 

  • Advocacy for our schools and the charter movement
  • Information and resources related to all aspects of education
  • Financial, facilities and legal services
  • Support in finding appropriate vendors
  • Training and professional development for staff

Dues have been $5 per enrollment for many years despite the increased support for schools CCSA has added to its services.  Beginning in January 2018, membership fees will increase to $8 per enrollment, and then $10 in January 2019. 

 

The total membership fee for the organization is $25,760 and covers January 1 to December 31, 2018.

 

The value of the association and the work accomplished on behalf of charter schools across California is invaluable and support of the association through Fenton’s continued membership is critical.

 

RECOMMENDATION

 

It is recommended that the Board of Directors approve the continued membership of the Fenton Charter Public Schools in the California Charter Schools Association.

 

 

 

  1. ITEMS SCHEDULED FOR ACTION

 

 

 

 

 

 

Item IV.A.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to receive and file the June 30, 2017 consolidated audit report for the Fenton Charter Public Schools

 

BACKGROUND

 

Each year, an independent fiscal audit is required to review the financial practices and year-end position of local educational agencies.  Audits must be conducted in accordance with auditing standards generally accepted in the U.S. and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.

 

ANALYSIS

 

An audit of the Fenton Charter Public Schools was conducted by CliftonLarsonAllen, LLP (formerly Vicenti, Lloyd, & Stutzman, LLP).  A final consolidated audit report was received on December 4, 2017, and as per state requirements, will be filed with the State Controller’s Office, Los Angeles County Office of Education, and the authorizing district, LAUSD by December 15, 2017.  The final report is attached here for receipt by the Board.  There were no weaknesses present in internal controls, compliance and other matters, and no findings found.

 

RECOMMENDATION

 

It is recommended that the Board of Directors receive and file the June 30, 2017 consolidated audit report for the Fenton Charter Public Schools.

 

 

 

 

 

 

 

 

 

Attachments: June 30, 2017 consolidated audit for Fenton Charter Public Schools

Item IV.B.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to approve LAUSD Certification of Board Compliance Review

 

BACKGROUND

 

As part of the responsibility set forth in Education Code § 47604.3, the authorizing district of the five Fenton schools, the Los Angeles Unified School District (LAUSD), through the Charter Schools Division (CSD), monitors each school’s compliance with applicable legal and policy requirements. 

 

ANALYSIS

 

The oversight entails two actions on the part of the charter school’s Governing Board:

 

  • Certification of Board Compliance Review: As part of the Governing Board’s fulfillment of its fiduciary responsibility to ensure that the charter schools comply with all applicable laws and other requirements, the Governing Boards are asked to periodically review, discuss, monitor, and modify, if necessary, the schools’ policies, systems, and procedures for compliance with such requirements.  The chair of the Governing Board is to sign a certification at the end of the documents supplied by the District and to return the documents, along with relevant Board agendas and minutes that document the Board’s review of these compliance items, no later than March 16, 2018.  
  • Documentation of Compliance: The CSD will review documentation of compliance with several key legal requirements as part of this year’s annual performance-based oversight visit to each school.  Schools were asked to prepare documentation as requested by the CSD in four binders:  Binder 1, Binder 2, Binder 3 and Binder 3A.

RECOMMENDATION

 

It is recommended that the Board of Directors review the materials prepared for the District’s oversight visits, and if the materials are in order and satisfactory, approve the “Certification of Board Compliance Review” documents for each school.  Oversight visits have been scheduled as follows:

 

                        Fenton Charter Leadership Academy:             January 24, 2018

                        Fenton STEM Academy:                                            February 1, 2018

                        Fenton Avenue Charter School:                                  February 22, 2018

                        Fenton Primary Center:                                               February 27, 2018

                        Santa Monica Blvd. Community Charter School:       March 8, 2018

 

 

 

 

 

Attachments: Compliance Monitoring and Certification of Board Compliance Review for FACS, SMBCCS, FPC, STEM and FCLA

Item IV.C.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to receive and file revised 2015-2016 and 2016-2017 fiscal year FASB ASC 715 Actuarial Valuation Reports for the Fenton Charter Public Schools post-employment healthcare benefit program

 

BACKGROUND

 

Since the approval of GASB 45 in July 2004, Fenton Avenue Charter School, and then in 2011, the Fenton Charter Public Schools, have been adhering to the Government Accounting Standards Board statement to determine Other Post-Employment Benefits (OPEB) liabilities and obligations.  As a non-profit public benefit corporation, FASB (Financial Accounting Standards Board) statements are a better “fit” for the organization than GASB regulations, and in the 2015-2016 school year, FCPS transitioned to FASB reporting guidelines and received its first FASB ASC 715 actuarial report.

 

There are some differences between GASB and FASB, including the requirement for yearly actuarial reports for FASB compared to the “every other year” requirement under GASB, and hence, the Board will receive a FASB report yearly.  Another difference has created the necessity to revise both the June 30, 2016 and June 30, 2017 FCPS Actuarial Reports.

 

ANALYSIS

The present values of valuation obligations (Expected Postretirement Benefit Obligation, Accumulated Postretirement Benefit Obligation, Service Cost, etc.) have not changed in these two revisions.  However, these reports reflect the accounting treatment of the GASB to FASB conversion that were necessary to ensure accuracy.

Specifically, a Transition Obligation has been established so that the June 30, 2016 book liability (or Accrued Postretirement Benefit Cost) is zero based on the cash contributions that were made to the irrevocable trust.  The Accrued Postretirement Benefit Cost grows to $72,590 at June 30, 2017 based on the actual cash contributions and annual expense related to the 2016-2017 fiscal year.

RECOMMENDATION

 

It is recommended that the Board of Directors approve the receipt of the two FASB ASC 715 Actuarial Valuation Reports as revised.

 

 

 

 

 

Attachments: FCPS Actuarial Valuation Report as of July 1, 2016; FCPS Actuarial Valuation Report as of July 1, 2017

Item IV.D.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to approve opening of investment account for Fenton Charter Public Schools at Cathay Wealth Management

 

BACKGROUND

 

The Board of Directors approved the opening of an investment account for the Fenton Charter Public Schools at the October 19, 2017 regular meeting.  $1.5 million was approved as the initial investment and the Executive Director was to provide an update regarding the opening of this account.

 

ANALYSIS

 

The experience and knowledge gained from the FCPS OPEB Trust, along with the positive results of the investment, propelled the idea of investing FCPS funds, which are collecting minimal interest in the Los Angeles County Treasury, in an investment account similar to the OPEB Trust.  Our plans were contingent upon utilizing the same financial advisor at East West Investment Services, John Coury. 

 

In late October, John Coury moved from East West Investment Services to Cathay Wealth Management.  Due to Mr. Coury’s move to a new firm, the OPEB Trust was moved to Cathay Wealth Management with Mr. Coury continuing as the advisor.  The investment strategy has not changed; only the company.

 

The Ad Hoc Finance Committee would like to utilize Mr. Coury’s services for the FCPS investment account and open the account at Cathay Wealth Management.  Mr. Coury will address the Board regarding the investment strategy for this account.

 

RECOMMENDATION

 

It is recommended that the Board of Directors approve the opening of an investment account for the Fenton Charter Public Schools with an initial investment of $1.5 million at Cathay Wealth Management.

 

 

 

 

 

Item IV.E.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to approve tree trimming at Fenton Avenue Charter School

 

BACKGROUND

 

The Fenton Avenue Charter School campus was constructed in 1958, and the cafeteria and auditorium were completed a year later.  The nearly 60-year old facility is approximately 7.5 acres with 63 mature trees.

 

ANALYSIS

 

Since conversion, Fenton has maintained the site with routine maintenance conducted and paid for by the school.  One of the more costly needs of the site is the trimming of the 63 trees.  The drought, last year’s heavy rains, and then bark beetle infestation have necessitated continuous and cautious monitoring of the large trees which has become a critical aspect of risk management at the FACS site. 

 

Tree trimming has typically been scheduled every three years, but the schedule was delayed during the recession, and it has been seven years since the trees were last trimmed.

 

The estimate for the tree trimming is $23,500, but may reach the $25,000 limit that the Executive Director may approve, so the item is being brought to the board for approval.

 

RECOMMENDATION

 

It is recommended that the Board of Directors approve the tree trimming at Fenton Avenue Charter School.

 

 

 

 

 

 

 

 

Item IV.F.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

                       

SUBJECT:    Recommendation to approve Proposition 39 (California Clean Energy Jobs Act) Manager Services fees

 

BACKGROUND

 

The California Clean Energy Jobs Act was created with the approval of Proposition 39 in the November 6, 2012 statewide general election.  The statute changed the corporate income tax code and allocates projected revenue to the General Fund and the Clean Energy Job Creation Fund for five fiscal years, beginning with the fiscal year 2013-2014.  Under the initiative, roughly $550 million annually is available to be appropriated by the legislature for eligible projects to improve energy efficiency and expand clean energy generation.  LEAS, which include county offices of education, school districts, charter schools, and state special schools are eligible for program funding.

 

The State Superintendent of Public Instruction (SSPI) allocates funding awards on a formula-based method:  85 percent based on average daily attendance (ADA) reported as of the second principal apportionment (P-2) and 15 percent based on the number of students eligible for free and reduced-priced meals (FRPM) in the prior year. 

 

ANALYSIS

 

Fenton Avenue Charter School’s Proposition 39 allocation is $273,715.00.  Santa Monica Boulevard Community Charter School’s allocation is $277,357.00.  Of this amount, a percentage of the funds may be paid to retain a management company to develop the energy savings plan, see the plan through approval from the Energy Commission, and begin implementation of the plan. 

 

Plan development is complex, requires knowledgeable consultants, and is necessary to achieve successful results.  For this reason, FACS and SMBCCS have retained First Note Finance, Inc., to complete all needed documents and ensure approval.  The cost for project management is $25,596.00 per school, or $51,192.00 total.

 

RECOMMENDATION

 

It is recommended that the Board of Directors approve First Note Finance, Inc. to manage the Proposition 39 projects for Fenton Avenue Charter School and Santa Monica Boulevard Community Charter School.

 

 

 

 

 

 

  1. ITEMS SCHEDULED FOR INFORMATION

 

 

 

 

Item V.A.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

 

SUBJECT:    Update on FCPS OPEB Trust

                       

BACKGROUND

 

The FCPS OPEB Trust was formally established at the East West Bank and an investment portfolio created on March 28, 2016.

 

ANALYSIS

 

John Coury, First Vice President and Financial Advisor at Cathay Wealth Management will provide an update, including the transfer of the trust to Cathay Wealth Management.

 

RECOMMENDATION

 

This is an information item only and no action is required.

 

 

 

Item V.B.

 

FENTON CHARTER PUBLIC SCHOOLS

 

December 7, 2017

 

TO:                 Fenton Charter Public Schools

                        Board of Directors

 

FROM:           Irene Sumida

                        President

 

SUBJECT:    E-Rate Executive Summary

                       

BACKGROUND

 

The Universal Service Administrative Company (USAC) is an independent, not-for-profit corporation created in 1997 to collect universal service contributions from telecommunications carriers and administer universal support mechanisms (programs) designed to help communities across the country secure access to affordable telecommunications services.  USAC carries out its functions as the administrator of the federal universal service programs and Universal Service Fund (USF) under the oversight of the Federal Communications Commission (FCC).

 

The universal service Schools and Libraries Program, commonly known as “E-Rate,” provides discounts of up to 90 percent to help eligible schools and libraries in the Untied States obtain affordable telecommunications and information services.

 

Eligible participants include public and most non-profit K-12 schools as well as all public and many private libraries.  Program participants must carry out a competitive bidding process to select the most cost-effective companies to provide the goods and/or services requested.

 

Program participants may request funding in five categories of service:  Telecommunications, Telecommunications Services, Internet Access, Internal Connections, and Basic Maintenance of Internal Connections.  Discounts for support depend on the level of poverty and the urban/rural status of the population served and range from 20 percent to 90 percent of the costs of eligible services.

 

For purposes of USF support, schools must meet the statutory definition of elementary and secondary schools found in the Elementary and Secondary Education Act (ESEA) to be eligible for support.  (ESEA was reauthorized by President Obama and is currently titled the Every Student Succeeds Act – ESSA). 

 

ANALYSIS

 

Fenton Avenue Charter School has requested E-Rate funding every year since the inception of the program and has typically received a 90% reimbursement rate for all requests.  The school’s first E-Rate award was awarded in 1998 for a total of $101,127.45 and was used to pay for existing leases for network infrastructure, an email server, and an upgraded telephone system, which placed a telephone in every classroom and office.  Subsequent awards over the course of nearly 20 years have totaled well over $5 million.  When the Fenton Primary Center was constructed, the school’s initial E-Rate award was $700,000, which allowed for the placement of state-of-the-art wiring while freeing up typical new construction infrastructure costs for other expenditures such as hardware.

 

Learningtech.org® has been Fenton’s E-Rate consultant since the passing of our first Technology Coordinator, Doug Bean.  The company has been exceptional in terms of their work and cost effectiveness, and assisted Fenton when the school was in greatest need.

 

Learningtech.org® has provided an Executive Summary for the Board with an overview of activities, accomplishments and pending actions related to E-Rate.  The Executive Summary is attached for the Boar’s review.

 

RECOMMENDATION

 

This is an information item only and no action is required.

 

 

 

 

 

 

 

Attachment:  E-Rate Executive Summary

 

 

 

 

 

 

  1. CLOSED SESSION

 

Chair Lucente announcement:

 

“The Board of Directors will now be moving into closed session to discuss matters described in Section VI.  Matters to be discussed are those permitted by Government Code Section 54957 – Personnel Matters.”

 

 

 

 

 

 

 

VII.  RETURN TO OPEN SESSION

 

Chair Lucente will announce any action taken in Closed Session.

 

 

[1] Primary grades, for purposes of this definition, include TK, kindergarten and 1st and 2nd grades

[2] Middle grades include 2nd, 3rd and 4th grades 

[3] Upper grades include 4th, 5th and 6th grades

Fenton Charter Public Schools

 

Board Meeting Dates

2017-2018

 

All board meetings begin at 4:30 p.m.

 

Location

September 21, 2017

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

 

October 19, 2017

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

 

December 7, 2017

Santa Monica Boulevard Community Charter School

1022 North Van Ness Avenue

Los Angeles, CA 90038

 

January 25, 2018

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

 

March 1, 2018

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

 

April 12, 2018

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

 

May 17, 2018

Santa Monica Boulevard Community Charter School

1022 North Van Ness Avenue

Los Angeles, CA 90038

 

June 21, 2018

(Meeting will begin at 11:00 a.m.)

Fenton Charter Public Schools Offices

8928B Sunland Boulevard

Sun Valley, CA 91352

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